The FRE table is a multi-record table and needs to be managed carefully. 

  • If there is more than one record, the proper Eligibility Start and End Date must be entered.  
  • Use the Eligibility Start and End Date to indicate participation or any change between the status that may occur in the fiscal year. 
  • The Eligibility Start and End Date must be within each fiscal school year.  
  • If districts use the FRE table as a single record table, the records can be deleted from the new school year after the roll over process.  Or, districts can elect to not roll over the FRE table data during the roll over process.
  • If districts use the FRE table as a multi-record table, the records can remain and be copied over to the next school year during the roll over process, providing longitudinal data on a student's NSLP eligibility.  The Eligibility End Date needs to be populated if the FRE table is used as a multi-record table.
  • When the FRE table is used as a single record table, the dates still need to be properly entered.
  • The Import/Add Data to Aeries can be used to mass populate the data.
  • Some districts use other date fields: Date modified (FRE.MD), Date Received (FRE.DR) or Date Assigned (FRE.DT) to indicate whether a student will be included in their counts for Information Day.  These dates are not reportable dates.


The chart below lists some useful guidelines:


Nuance
Nutrition System
CALPADS
Aeries
Resolutions/Considerations
30 Day Carry Over
Monitored in Nutrition System
  • Never in CALPADS
  • Never in Aeries
  • Do not rollover the previous year's data in FRE unless records contain an Eligibility End Date (FRE.EED).
  • Do not submit an SPRG file until eligibility has been determined and entered for the current year.
Applications received 
by Oct 31st
Student Eligible for NSLP
Monitored in Nutrition System
  • Report eligibility by submitting Program 181/182 record.
  • FRPM Eligible.
  • Reported on LCFF 1.17
  • FRE record with Eligibility Start Date (FRE.ESD) on or before Information Day.
  • F/R code converted by Aeries to 181/182 in CALPADS Code Translations.
  • Student must have been enrolled on or before Information Day.
  • Aeries will not extract a record unless an Eligibility Start Date (FRE.ESD)  is entered.
  • Aeries will always submit a student leave date for the Eligibility End Date (FRE.EED).
  • If the student does not leave during the school year and the Eligibility End Date (FRE.EED) is left blank, the last school calendar date will be used in the extract.
Applications received 
after Oct 31st
Student Eligibile for NSLP

Monitored in Nutrition System
  • Report eligibility by submitting Program 181/182 record with proper Eligibility Start Date (FRE.ESD).
  • FRPM Eligible.
  • NOT reported on LCFF 1.17 (even if student was enrolled on Information Day).
  • FRE record with Eligibility Start Date (FRE.ESD) with date application received.
  • F/R code converted by Aeries to 181/182 in CALPADS Code Translations.
  • Enter record including Eligibility Start Date (FRE.ESD).
  • Aeries will always submit a student leave date for the for Eligibility End Date (FRE.EED).
  • If the student does not leave during the school year and the Eligibility End Date (FRE.EED) is left blank, the last school calendar date will be used in the extract.
  • Source Code (FRE.SRC) can be used to identify student eligibility.
  • Source Code (FRE.SRC) is populated from Direct Certification download.