The Print Grade Report Cards will gather all data necessary to produce any of the available report cards listed below. Select Grade Report Cards from the Print Grade Reports category on the Secondary Grades Dashboard.
Click on the radio button to the left of the Select Report Card to Print options. The Print Report Cards for defaults to print report cards for Active students Only. To include inactive students click to the left of Both Active and Inactive Students. To show all students, select the Show all Students (includes inactive students) option under Select Students to Print.
Note: If printing report cards for inactive students, confirm that the Sort Report Cards option in Grade Reporting Options is set to print by Name.
The Address Report Cards To section has two options, Parents and Contacts - Only students who have contacts. Selecting Parents will print report cards using the parent name and address from the Demographics page. Selecting Contacts will print a report card only for those contacts that have that have a Mail Tag code on a Contact record. If no contacts exist with a Mail Tag code, then no report cards will print using that option. Report cards generated for parents and contacts are two separate operations and MUST be run separately.
If the Grade Reporting Codes and Descriptions have specific correspondence languages set up, then report cards can be selected to print for these Correspondence Languages. Any student containing these CL codes in their student record (STU.CL) will print the report card in the translated language.
The following options are available:
- All Languages – if codes and descriptions are set up for specific languages they will print in these languages on the report cards for only students with the same CL in their student record and ALL other students' report cards will print in English
- English Only – will print all report cards in English regardless of a student’s correspondence language
- Only CL Of: - will print report cards for only the students that have the correspondence language selected
The following is an example of a report card that has been created in the student's Correspondence Language of Spanish.
NOTE: The translations must be set up in Update Grade Reporting Codes and Descriptions otherwise the default description will print
If the Correspondence Language codes for Spanish (01), Vietnamese (02), Cantonese (03) or Korean (04) are selected, the headings on the report card will be translated.
To print a report card for specific students, select the students from the list on the right hand side. If the school is multi-track an option will display to identify which track to print.
All letter report cards have the option to print mail information at the top of the report card instead of at the bottom. Click on Print mail info at top of page to select this option.