The Configure Vaccination Requirements is utilized to update required immunizations. These requirements are stored in the VAC table and contain the current state requirements. This form is not a standard Aeries User form and should only be updated by an administrative user with knowledge of the fields used by this program, as well as the required immunizations.

The Medical Immunizations form utilizes the requirements setup in the VAC table to determine whether a student has completed immunizations that are required by California according to that student's age and grade. If these requirements have not been met the fields on the Immunizations form display in red as an indicator.

The immunizations that are covered are: Polio, DTP, MMR, by the California Department of Health Services form IMM-231. Please refer to the website and the IMM-231 form for more information.

The following are a few guidelines to review prior to updating this form:

  • Prior to making any changes on this form it is vital that you have an understanding of the fields used in the IMM table and how they relate to the VAC table

  • It is also important to have an understanding of how the Configure Vaccination Requirements form will affect the Immunizations form

  • You must have complete understand of the default immunizations already setup that are established by the state

  • Review this form and the documentation and make sure you have complete understanding of it’s function prior to it’s use

  • If new requirements are setup incorrectly the default requirements can be re-loaded but ALL existing requirements will first be deleted and the default requirements restored

The following is the Immunization form that is accessible under Medical on the navigation tree. This form displays the dates entered that a student received immunizations.

If a student has not completed the vaccination requirements the field will display red. 

The Configure Vaccination Requirements form will automatically default to the vaccination requirements according to the California Department of Health Services. But the option is available to update these requirements.

From View All Forms click the mouse on Configure Vaccination Requirements and the following form will display. The state default vaccination requirements will display.

The Fields Being Used will display the name of the fields used to store the vaccination dates. The Requirement Description will describe the requirement details.

To select a vaccination and display the requirements highlight the vaccination under the Show Requirement For list. This will also populate the Fields Being Used with the selected vaccination name. The form will display the requirements for the vaccination selected.

The Configure Vaccination Requirements form will allow you to update the default requirements that display. 

If a different value under the Field Being Used is selected, the following message will display. If you click the mouse on the Yes button the requirement fields will be changed.

If ANY changes are made to a requirement you MUST update the Requirement Description

If a new condition will be added click the mouse on the Add New Condition button next to the Requirement # selected.