For truancy guidelines see CALPADS Flash 132 or contact CALPADS Support for further clarification.
See: FAQ: Can the No Show Code (N470) be used for students who were previously enrolled?
Student Prior Year Enrollment | SSID Obtained? | Student Current Enrollment | Exit Code | Exit Date | No Show Form |
Enrolled E155 Submitted | Yes | Unknown | Inactivate Student Attendance Reason: E140 - NoKnownEnrollTruant (see example below) | Leave Date: Student must be unexcused for a minimum of three days. Districts must make every attempt to locate the student, including checking CALPADS for enrollment. | No |
Enrolled E155 Submitted | Yes | Another California Public School | No Show Student Summer Withdrawal Code: 160 - TransCASchRegular | Summer Withdrawal Date: Last day from prior year | Yes |
Enrolled E155 Submitted | Yes | Private School, Out of State, Out of Country, etc. | No Show Student Summer Withdrawal Code: T180 - Private School T200 - Out of State T240 - Out of Country, etc. | Summer Withdrawal Date: Last day from prior year | Yes |
Not Enrolled on Last Day of Prior Year | Yes | Unknown Private School Out of State Out of Country Another California Public School | No Show Student Summer Withdrawal Code: N470 - NoShow | Summer Withdrawal Date: After July 1st, but prior to first day | Yes |
Never Enrolled | Yes | Unknown | No Show Student Summer Withdrawal Code: N470 - NoShow | Summer Withdrawal Date: After July 1st but prior to first day - Use day before school starts. Aeries will use day before 1st day of Calendar. After 1st day of school calendar - Use the enrollment date. Aeries will extract with 1 day prior | Yes |
Never Enrolled | No | Private School, Out of State, Out of Country, etc. | No Show Student Summer Withdrawal Code: N470 - NoShow* | Summer Withdrawal Date: After July 1st, but prior to first day* | Yes |
Special Ed - Not enrolled in a school in the LEA | Yes | Special Ed - Not eligible or Eligible (No Education Plan) | Exited one day before the Enrollment Start Date with an N470 – No Show exit reason code | Summer Withdrawal Date: Enter the same date of the student enrollment date when parent consent was signed. Student will be given exit date of 1 day before this date in SENR. See CALPADS Flash 161. | No |
*If a student has NEVER attended a California public school and an SSID has not been obtained, the student record can be deleted. |
NOTE: Due to logic changes for N470 exit reason, if a student is given an N470 STU.SWR and a STU.SLD date after the first day of the school calendar, the CALPADS SENR extract will use the day before the SLD date for the Enrollment Start Date and Exit Date in the file.
Displayed below is an example of a student exited with an Attendance Reason (ATT.RS) of E140. In this example, a Status Tag (STU.TG) of "U" was entered and the Status Code Color Assignment is purple instead of yellow. This indicates that the student is a potential drop out and any communication and/or records request from another school may provide the information needed to update the CALPADS enrollment record for the district.