Overview

Configuration 

Tables

Course Setup

Student Participation

Overview

A student's Career and Technical Education (CTE) participation information is displayed in Aeries on the Special Programs page. The data is not typically entered manually on this page; rather the CTE indicator is calculated and provided by the TEA in a CSV file which can be imported into Aeries to populate the Program Type field.
See  Texas - Import CTE Indicator for TREx.

For PEIMS reporting, CTE indicator is not extracted from the Aeries fields; however fields must be set correctly for students designated as:

• Eligible for CTE Transportation
• Single Parent/Single Pregnant Woman 
• Out-of-Workforce Individual

For TREx extracts, the student's CTE indicator is extracted from the PGM.CD and PGM.TY fields. Therefore, the TEA-provided data must be imported into Aeries before the TREx export is created. See  Texas - Import CTE Indicator for TREx.

For attendance accounting, the student's CTE hours are calculated according to course data entered on the Courses and Master Schedule pages and a student's Course Attendance (CAR).

Configuration ↑

• On Update Code Table, be sure the following exists: 
  • CRS.DC = CTE

Tables ↑

Course Setup ↑

For any CTE course offered at the school, ensure the following are set:

• Navigate to Scheduling Process > Courses (General tab)
  
  • Dept - Select CTE. The code must already exist on Update Code Table (CRS.DC = CTE).
    
    

• Navigate to Scheduling Process > Courses (Other tab)
  
  
  • Service ID - Select the correct service ID for the course, according to the TEA CTE Master Course List. See TEA CTE Master Course Lists with TSDS PEIMS Codes.
  • Population Served - Select 05-Career and Technical Education Students.
  • Class Type  - Select Regular

• Navigate to Scheduling Process > Master Schedule
  
  

  
  

  • CTE V-Code - Type the number of contact hours generated for the course for an attendance reporting period, which is based on average minutes per day a student will attend in a 10-school day period.
    See the TEA Student Attendance Accounting Handbook section 5.5.
    • V1: 45-89 minutes
    • V2: 90-134 minutes
    • V3: 135-180+ minutes
      
      Three contact hours is the maximum a district may claim for a single course.
      Example: A student enrolled in three separate 45-minute CTE courses would be assigned a code of V3 (V1 + V1 + V1 = V3).
      
      
  • Non-Campus Inst - Indicate if the course is not taught by a school district/charter school employee or a contracted teacher, or is taught by a school district/charter school employee or a contracted teacher at a facility other than the campus where the student is enrolled. (PEIMS Element E1072, code table C182)
    
    
  • Population Served, as well as other fields on the page, are automatically populated from the Courses page.
    
    

Student Participation ↑

• Import data provided by the TEA in a CSV file. See Texas - Import CTE Indicator for TREx.
  
  The import populates the Program Type field on Special Programs.
  
  
• Ensure no discrepancies exist between CTE course enrollment and Course Attendance.
  • Navigate to Student Data > Scheduling > Course Attendance
    
    • Start Date and End Date - Ensure course enrollment dates are correct.
      
      
• For CTE students eligible for CTE transportation services:
  • Navigate to Student Data > Programs > Free and Reduced
    
    • CTE Transportation - Indicate whether the economically disadvantaged student enrolled in a CTE course receives special transportation services to enable the student to commence or continue career and technical training. (PEIMS element E0917, code table C088 yes/no)
      
      
• For CTE students designated as Single Parent/Single Pregnant Woman:
  • Navigate to Student > Programs > Special Programs
    • Program Code - Select 163-Single Parent / Pregnant Woman.
    • Program Type - Select the applicable code. (PEIMS element E0829, code set C064)
    • Start Date - Select the date on which the student started receiving services.
      
      
• For CTE students designated as out-of-workforce individual:
  • Navigate to Student > Programs > Special Programs
    
    • Program Code - Select 164-Out of Workforce Individual. (PEIMS element E1039, code set C088 yes/no) 
    • Start Date - Select the date on which the student started receiving services.