TABLE OF CONTENTS
Sending Alerts/Approval Requests
The Aeries Alerts system allows Aeries Users to View Alerts and also and send Alerts and Action Alerts to Parent/Students/Teachers and other Users. The system consists of a button on certain pages for sending an Approval Request or an Alert, an Alert bell for the logged-in User, and an Alert Hub with a Review Alerts page.
Sample Alerts ↑
Sending Alerts/Approval Requests ↑
An example of the process can be shown with the Academic Plan page.
A counselor would like the Parent to approve the Students Academic Plan. After the Plan is complete, the Counselor would click on the ' Send Parent Approval Request' button.
A message box displays with a default message that is customizable by typing in the text box. The last message used is saved as the default message in the Users Options.
Clicking on 'Send Request' notifies the Parent immediately.
Alerts Bell ↑
When the Parent/User receives a new Alert the Alerts bell shows a red circle with the number of new Alerts
Clicking on the Alerts bell shows all Alerts. If there are more than 10 alerts in the list clicking 'View All Alerts' shows more Alerts.
Clicking on the Alert takes the Parent/User to the page where a Response is required, in this case the Academic Plan page. A box displays for the Parent/User to respond to the Alert
Comments may be added in reply to the Alert. If the choice is 'Decline and Close' a reason must be given.
Once answered the box closes, but the Alert still shows under the Alerts bell with a tag containing the status
Review Alerts ↑
This page is found under the Alert Hub navigation item. After a User sends an Alert it it appears in the My Action Alerts tab.
- Alerts - Alerts that came to the logged in User.
- My Action Alerts - Action Alerts (Alerts requiring a response) which were sent out from the logged-in User.
- All Action Alerts - All Alerts for the logged-in School. Requires Admin permissions to DAA to view
Once a Parent/User has responded, the response shows to the User who sent the Alert on the Review Alerts > My Action Alerts.
Clicking on the Student name or Page name takes the user to the Student or Page.
Birthday Alerts ↑
A 'Happy Birthday' Notification is generated when a Student logs in to the portal and it is within 7 days of the Students' Birthday. The Icon has animation effects, clicking on 'Happy Birthday' throws confetti and rolling over the date shows how many days until their Birthday. The notification is viewable up to 7 days before, or 7 days after if the Student has not logged in prior to the birthdate. The notification is removed 7 days after the Alert is viewed.
Birthday Alerts can be disabled in District Settings > Other Student Settings
Individual Students can Opt Out of receiving the Alert. The option is stored in the PAO table as 'EnableStudentBirthdayAlert'.
Aeries Alerts API ↑
Parent Approval requests can also be inserted via the API. See the API Documentation
Security ↑
| Table | Description | Permissions |
|---|---|---|
| DAA | Alert Information and Parent Response | Read - View Users Alerts on the Review Alerts page Insert - Send Alerts Delete - Delete Users Alerts from Review Alerts page Admin - View All Action Alerts for the School |
| DAM | Alert Message and Sending User | N/A |
| DAU | Alert Status by Recipient | N/A |