Adding Alternate Course Requests
Setting Alternate Course Request Priority
Linking Alternate Course Requests to Primary Course Requests
Scheduling Alternate Course Requests
|Course Requests (SSS)||Read|
Add new record
|Alternate Course Requests (ACR)||Read|
Add new record
Adding Alternate Course Requests ↑
To add Alternate Course Requests, select the Add New Record button in the Alternate Course Requests section, under the grid of a student's Course Requests. A form will open allowing you to enter the desired course request number. If the course number is known enter the desired course number and save the record by selecting the Save button. If the course number is not known, courses can be searched by selecting the magnifying glass button in the record to be added.
Selecting the magnifying glass button will open a search window allowing you to search for a course either by name or course number or partial course name or course number.
Select the desired course to set the course number and click the Save button to save the record.
Linking Alternate Course Requests to Primary Course Requests ↑
The Manage button is used to associate or "link" one or more Alternate Course Requests to a primary course request. Each Alternate Course Request must be with at least one primary Course Request; these associations let the scheduler know which Alternate Course Requests to choose, based on the primary Course Request which did not successfully schedule.
For example, a student has primary Course Requests for an English course required for graduation (English 11 CP) and an art course (Ceramics I). The same student has Alternate Course Requests for Honors English 11 and Drawing. If the student does not schedule into Ceramics I, the linked Alternate Course Request is Drawing. If the student does not schedule into English 11 CP, the linked Alternate Course Request is Honors English 11.
Next to the Manage button, the number of Alternate Course Requests assigned to a primary Course Requests is displayed. There is no limit to the number of Alternate Course Requests that can be linked to primary Course Requests, and Alternate Course Requests can be linked to multiple primary Course Requests.
To link an Alternate Course Request, select the Manage button next to the appropriate Course Request. Selecting the Manage button will open the Manage Alternate Request Association popup window for the selected Course Request. All Alternate Course Requests recorded for the student will be displayed in a single list in their priority order, which can be modified. Select the check mark to the left of each Alternate Course Request that will be linked to the Course Request. Click the Save button to save your selections and close the window.
In the example below, the Manage button next to the Ceramics I Course Request was pressed. Two Alternate Course Requests are selected to be linked or associated with Ceramics I: ROP CulinaryArt and Arts Crafts I.
After Save is pressed, the Ceramics I Course Request has two Alternate Course Requests (ROP CulinaryArt and Arts Crafts I) linked to it. The number of linked Alternate Course Requests is indicated by the number 2 displayed to the left of the Manage button.
Setting Alternate Course Request Priority ↑
Alternate Course Requests can be prioritized. Once the priority order is set, if the Schedule Alternates box is checked and the primary Course Request is not available, the first associated or linked Alternate Course Request will be scheduled first. If the first linked Alternate Course Request is not available, then the next linked Alternate Course Request will be scheduled, etc.
Priority sorting is only considered when a primary Course Request has more than one associated or linked Alternate Course Request. In that case, the associated alternates will be tried in priority order.
To set priority, alternate courses need to be sorted in the order to be scheduled. To sort Alternate Course Requests, click the Priority Sort button.
A Move button with a vertical arrow will display to the left of the delete button. Select the Move button of the Alternate Course Request that need to be adjusted. The Alternate Course Request can be moved either up or down and placed in the desired position.
Note: The priority sort order is stored in the ACR.SRT field.
Scheduling Alternate Course Requests ↑
To automatically try scheduling Alternate Course Requests when the preferred Course Request is unavailable, check the Schedule Alternates checkbox. Alternate Course Requests will be scheduled by priority order. Select the Reschedule button to reschedule a student's schedule.
If an Alternate Course Request was recorded and scheduled, the Alternate Course Request will be displayed in the student's Course Requests grid, and the word ALTERNATE will display under the REJECT heading. If the student is scheduled again without the Schedule Alternates checkbox selected, the primary Course Request will be used for scheduling and the ALTERNATE message will be removed.