The Scheduling Master Schedule form displays information for each section in the SMS table and can be used to update the SMS table. Flex Periods and Class Calendars are available to assign to each section as created in the FTF and CCL tables. Course ID is selected from available course numbers in the CRS table and the staff member assigned is from the STF table.
The following fields will be hidden from the form when the Flex Scheduling feature is enabled.
- Split Term
- Days ( M, T, W, Th, F)
- Teacher ( #1, #2 #3 )
- HQ (#1, #2, #3)
- Multi Teacher
Add Sections in Scheduling Master Schedule
To add sections, click the Add button. The next available section number will be assigned but can be changed before the record is saved. It will normally default to the next highest section number. When scheduling for the current year, the options available under Flex Period and Class Calendar will be records assigned to the current academic year.
Enter the selections for semester, flex period, class calendar, course, room, credit, group fields, tag, track, program and maximum students, where appropriate. When complete, click Insert. The class will be added to the SMS table.
Note: When scheduling for next year, the flex periods dropdown will only display records assigned to the next academic year on the Flex Periods page. The class calendar dropdown will display all calendar records from the Flex Class Calendars page with no dates due to the calendar not existing in the next academic year database. These values will need to be edited after the rollover.
Add Section Staff Members in Scheduling Master Schedule
Section staff members will be added from the staff table (STF) and not the TCH table. To add a staff member, click the Add New record button.
Search for the staff member by staff id or name. Only those staff with their primary school assigned to the current school will display. All sections must have a primary teacher selected otherwise a warning message will display as shown below.
Primary School - This field will auto populate based on the primary school assigned on the staff demographic record.
Primary Teacher - Check this box if the staff member added will be the primary teacher of record.
Staff Role - Chose the correct code that describes the staff member's job role.
Highly Qualified - Choose the highly qualified code as found on the staff record or as designated by Human Resources.
Status - Codes can be added using the COD table to describe active and inactive status.
Click on the Save icon to save the record.
Additional staff members can be added to the section by repeating this process. Only one primary teacher per section is allowed.
Note: Staff member names cannot be edited, you must delete the record and add a new staff member. Editing is only allowed to the Primary Teacher, Staff Role, Highly Qualified, and Status fields.
Change Sections in Scheduling Master Schedule
To update any information about the class currently displayed, click the Change button and make any necessary changes. Click Update to complete your change.
Delete Sections in Scheduling Master Schedule
The Delete button is used to delete unused sections from the Scheduling Master Schedule. A section to be deleted should not have any students assigned. Select the correct section to be deleted and click the Delete button. A message will display verifying the deletion of this section. Click the OK button to delete the class.
The delete process will also delete the section staff members assigned to the section.
If students are enrolled in the section selected, the following message will display and the section will not be deleted.
Copy Sections in Scheduling Master Schedule
The Copy button on the bottom of the form is used to create a new section by copying a section already set up in the Scheduling Master Schedule. Select the section to be copied. Click the Copy button.
A message will display verifying this section will be copied into a new section. Click the OK button and the following selection box will display if students are assigned to this class. Select the appropriate option and click the OK button to continue or the Cancel button to cancel the Copy process.
All information will be copied except for the Flex Period and Class Calendar. Select the new Flex Period and Class Calendar. The section number will be auto-assigned. Change any other information and click Insert. A NEW section will now be added to the Scheduling Master Schedule. Add the Section Staff Members to complete the record.