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Attendance Reporting Periods are used for calculating attendance information used for state reporting. The Attendance Reporting Periods need to be set up before calculating or printing the Student Attendance DetailStudent Attendance Campus Summary, or Student Attendance District Summary.


Attendance Reporting Periods (ARP)Read
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Attendance Reporting Tracks (ART)ReadQuery ART Table


The Attendance Reporting Periods page contains the starting and ending dates for all Reporting Periods in a school, plus other information required for state reporting purposes. At a school that does not use Tracks, only one record is required. If a school uses Tracks, one record is required per Track.

To add a Reporting Period, click on the Add Record button to view the Add a New Record popup.  If no reporting periods are recorded, the Add a New Record popup will contain lines for six reporting periods.  Click on Add Reporting Period to sequentially add Reporting Periods. Click on Remove Reporting Period to remove a Reporting Periods in reverse sequence.

The following information should be recorded:

  • The instructional range:
    • Instructional Periods (displayed in non-flex schools) or Instructional Times (displayed in flex schools)
      • Used to calculate Operational and Instructional Minutes, which are displayed on the Calendar page. For more details on the calculations, see the Create a Calendar documentation.
      • Recorded in the ART table: 
        • ART.LP and ART.HP:  Instructional Periods low/start and high/end
        • ART.LT and ART.HT:  Instructional Times low and high/end
  • Instructional Program 
  • Starting Date and Ending Date
  • Use Instructional Time to Calculate Operational Minutes:
    • The option can be used when a district has a contract/MOU with another district to provide a particular service such as special education for a population of students, and the contracted district has a different calendar and bell schedule than the home district. If selected for a particular track at the contracted school, the Operational and Instructional Minutes are calculated based on the Start/End Time entered for the contracted district's track rather than the home district's bell schedule. 
    • The option may also be used when the start time for determining Operational Minutes for the track is different than the start time used in the bell schedule for determining Instructional Minutes. If selected for a particular track, the Operational Minutes are calculated based on the Start/End Time entered for the track rather than the bell schedule. Instructional Minutes will be calculated based on the bell schedule.
    • This option only applies to districts that use multi-track.

Add a new Attendance Reporting Period

These dates must exist in the Calendar (DAY table). Warnings will be displayed in certain cases:

  • Starting Dates or Ending Dates that do not exist in the school's Calendar (for example, before or after the school year or on weekends)
  • Starting Dates or Ending Dates that overlap with existing Reporting Periods 
  • Ending Dates before Starting Dates
  • For completely populated data, including:
    • No Track (if multi-Track)
    • Existing Track (if not Multi-Track)
    • No Instructional Time/Periods (start, end or both)
    • No Instructional Program
    • Incompletely populated dates or Total Days

Records containing non-Calendar dates will highlight in yellow and will not be saved. Records containing overlapping dates will be annotated with a ~ tilde symbol. If non-Calendar date records exist, they will annotated with an * asterisk.

Warnings for overlapping or invalid dates

As Reporting Period dates are added or adjusted, the Total Days field will be filled in automatically based on valid school days in the applicable Calendar. The Total Days field can be manually updated if needed, and should be updated anytime holidays are adjusted.

Note:  if Calendar dates are adjusted during the year (for example, if a Calendar date at the start or end of a Reporting Period is modified so that it is no longer a school day), the Starting Date and Ending Date for Reporting Periods may also need to be adjusted.