The CRDC counts for Student Discipline, Offenses, Harassment or Bullying, and Restraint & Seclusion include students that were enrolled for any length of time during the 2020-21 school year. Therefore, these counts are not limited to the students that were reported in the ENRL-1 Overall Student Enrollment table. Below is a description of how the demographic breakdowns are determined for many of these tables.

NOTE: The term "occurrence" used in the remaining Civil Rights Calculations articles is a generic term used to indicate the record being analyzed for the particular CRDC table.  Depending on the CRDC table the occurrence could be a Disposition (DSP) record, an Assertive Discipline (ADS) record, a Victims (VIC) record, a Behavioral Emergency (BER) record, or another record as defined in the Codes tab. Each of these tables includes a date field that will be analyzed against the occurrence date.

  • Will only process students whose school (STU.SC) is one of the schools selected on the CRDC Schools tab.
  • Grade levels include preschool – grade 12 and ungraded secondary unless otherwise noted. The Define Student Grade Levels is used to determine the grade levels.
  • Will include students that were enrolled anytime during the 2020-21 school year.
  • Reporting School – the Enrollment (ENR) records are used to determine which school the student was enrolled in on the date of the occurrence. The Enrollment Reporting School (ENR.HS) value will be used as the CRDC Reporting School when it is not blank. 
  • Ethnicity/Race - The Ethnicity (STU.ETH) and Race (STU.RC1 – STU.RC5) fields are used to determine the student ethnicity and race counts. Per Federal Guidelines, if a student’s Ethnicity is Hispanic they will only be counted in the Hispanic column.
    Also, race code 400 – Filipino is counted within the Asian category. 
  • Students will be counted in the Two or More races category under these conditions:
    • Ethnicity = Not Hispanic and the student has 2 or more different races in STU.RC1 – STU.RC5
    • Ethnicity = Not Hispanic and the student has no races in any of the STU.RC1 – STU.RC5 fields
    • Ethnicity = Not Hispanic and the student has a Declined to State race code in STU.RC1 as defined in the CALPADS Other tab

  • English Learners – the student’s Limited English (STU.LF) value needs to match the table, field and code specified in the General Settings tab for LEP. If the student does not have an LEP code, or if the code is other than the one specified in the setup form, the program will check the student’s Redesignation date (LAC.RD1). If there is a date, and it is on or after the occurrence, the student will be flagged as Limited English.
  • Students with Disabilities (Section 504 Only) – the program will check for a record in the 504 Plans (FOF) table and evaluate the Start (FOF.SD) and End (FOF.ED) dates against the occurrence date. If no dates are in the record or if no FOF record is found then it will look in the user-defined location, field and value (usually PGM.CD = 101). If the table specified is the Special Program (PGM) table it will check the Eligibility Start (PGM.ESD) and End (PGM.EED) dates. If there is no date in those fields, it will check the Participation Start (PGM.PSD) and End (PGM.PED) dates.  It will compare these dates against the occurrence date. The occurrence date must fall within these start and end dates to qualify as an active 504 record.
  • Students with Disabilities (IDEA) – students included in this category will have a Special Education (CSE) record with a disability code (CSE.DI), have an Enter date (CSE.ED) on/before the occurrence date and no Exit date (CSE.XD), or an Exit date on/after the occurrence date.

NOTE: If a student has active records for both the 504 program and Special Ed (CSE), then the student will be counted under "Students with Disabilities - IDEA".