Create/Update Standards Based Grade Reporting Table for one Student

Standards Based Grade Input

Standards Based Grades by Teacher

Teacher Portal Input

Print Standards Based Missing Mark Listing Report

Update Attendance Totals


After the Standards Based Grade setup is completed the grade entry can be performed through Standards Based Grade Input, Standards Based Grades by Teacher, or Teacher Portal.


Create the Standards Based Grade Reporting Table

Navigate to Standards Based Grades > Functions > Initialize New Grading Cycle


Prior to entering grades the Standards Based Grade Reporting Table must be created. 


Standards Based Grades - Initialize New Grading Cycle options


Click on marking period to initialize in the Initialize Which Mark option. The correct starting and ending dates should automatically display depending on the mark that was selected. If tracks have been set up they will display. Click on the correct Track(s). Click on the Initialize New Standards Based Grading Cycle button. A message will display confirming that you wish to proceed. Click on the OK button and a message will display that the process may take some time to complete and an email will be sent out when it has completed.



NOTE: Once the Standards Based Grade Report table has been created, changes should not be made to the Standards or Report Card Setup. Once grades have been submitted changes should only be made in the Standard Based Report Card Templates. The template should be copied into the Standards Based Setup only during the summer or at the beginning of the new school year before the Standards Based Grade table has been initialized. Changes made during the school year could invalidate previous marks that have been submitted.



Create/Update Standards Based Grades For Selected Students  

Navigate to Standards Based Grades > Functions > Create/Update SBG For Selected Students


After the grade reporting table has been created, changes can occur that will affect the grade table. For example, a new student can be added to the school database, which will not be included in the grade reporting table. To update the grade reporting table for one student, click on Create/Update SBG for Selected Students.  The below selection box will display. Enter the student’s name in the Search box and search for the student.  Multiple students can be selected.



Click on the student and then click on the Update SBG Selected Students button. A message will display confirming that you wish to proceed. Click on the OK button to continue.



Standards Based Grade Input  

Navigate to Standards Based Grades > Standards Based Input


The Standards Based Input form is used by office staff to manually enter marks, comments and assign a student a Report Card Type code if applicable.


All Categories and Standard Descriptions previously set up will display under the Subject column.  All Valid Marks will also display in the far right column. Only the marks displayed can be used for the Subject selected. If no marks display the line is either a Header Area and should not have any marks entered in the Mark column, a Free Text mark or an Inline Comment mark. 


Locate the student. To enter or update a mark click on the Edit icon to the left of the standard.


Standards Based Input - entering a mark example


Enter a Valid Mark from the marks displayed. Press Tab to move to the next Mark field. Click on the Save icon when all entries are complete.


Standards that are the Free Text mark type will allow up to 5 characters to be entered into the mark field. The data entered in the Free Text field is not validated.


To add an overall Comment for the student, click on the Comment tab.  Click on the Add New Record link. Select the Term. Type the comment to be printed on the report card in the Comment field. When the option to Use Advanced Comment Formatting is selected in the General Options tab, the comments will be updated in a web-based text editor.


Standards Based Input - Comment tab


Click on the Save icon to save the comment.


NOTE:  Only one comment can be entered per term per year. Due to space limitations the entire comment may NOT print on the report card.



Standards Based Grades by Teacher  

Navigate to Standards Based Grades > Standards Based by Teacher

Can also be found by navigating to Teacher Emulation > Standards Based Grades by Teacher


The Standards Based Grades By Teacher page can be utilized by designated school staff to select a teacher and display the students in their class. The grades and comments can then be updated. Please see the Standards Based Grade Tables and Security article for more information on permissions needed by office staff to enter/update grades.


Standards Based by Teacher - selecting a teacher


Flex Scheduling, Section Staff and Primary Class Tracking schools will have a Teacher dropdown and Section dropdown.



Teacher Portal Input  

Navigate to School Info > Portal Management > Portal Options


In order for teachers to input Standards Based Grades, the administrator needs to populate the Open SBG Grading Windows dates in Portal Options. These dates control when teachers have access to Standards Based Grades. 


Portal Options - Grades tab



Aeries Security also needs to be granted for Standards Based Grades for the Portal Group of Teachers. Please see the Standards Based Grade Tables and Security article for more information on permissions needed by teachers to enter/update grades. 


The following page will display to teachers when logged into the Teacher Portal.


Teacher Portal - Standards Based Grades page


Standards that are the Free Text mark type will display as an open box with no dropdown. Teachers will be able to enter up to 5 characters into the mark field. The Free Text data is not validated.


Standards Based Grades - Free Text mark type


When the option to Use Advanced Comment Formatting is selected in the General Options tab, the standards that are the Comments mark type will be updated in a web-based text editor.


Standards Based Grades - Comments mark type



Teachers can also import the Gradebook grades into the Standards Based Report Cards. The Grade Reporting - Load from Gradebook article goes into greater detail on how to do this.



Navigate to Standards Based Grades > Configurations > Standards


The Standards Based Missing Mark Listing report will print a detailed listing of all students that do not contain a mark for all categories or standards. To exclude standards from this report enter an in the Count on Missing Mark Report? field on the Standards form.


Standards - Count on Missing Mark Report  option



Navigate to Standards Based Grades > Reports > Standards Based Missing Mark Listing


To run this report, click on Reports under Standards Based Grades in the navigation. Then click on the Standards Based Missing Mark Listing. The following selection box will display. Select the options for the report and click on the Run Report button.


Standards Based Grades - Missing Mark Listing options


The following is an example of the Print Standards Based Missing Mark Report. The check marks below the M1, M2, M3 and M4 columns are for the marking periods that are missing a mark. Typically the report is run for only the current marking period.


Standards Based Grades - Missing Mark Listing report


Teachers have an option to View Missing Marks on the Standards Based Grades page. When they select this button a new page will come up which lists all of their students with only the standards that do not have a mark entered. This is very helpful for the teachers when determining if any grades are missing. They can then enter the grades directly on this new page.


Teacher Portal - Standards Based Grades page - View Missing Marks button


Update Attendance Totals  

Navigate to Standards Based Grades > Functions > Update SBG Attendance Totals


If the Attendance options are selected in the Standards Based Options, the Update SBG Attendance Totals function MUST be run to calculate the attendance totals prior to generating the report cards.


Select the Term to Update and click on the Update SBG Attendance Totals button. When complete an email notification will be sent and the updated attendance totals will print on the report cards.


Standards Based Grades - Update SBG Attendance Totals options



NOTE:  If more than one mark will print on the report card each Term MUST be updated.