After the Standards Based Grade setup is completed the grade entry can be performed through Standards Based Grade Input, Standards Based Grades by Teacher, or Teacher Portal.
Create the Standards Based Grade Reporting Table
Prior to entering grades the Standards Based Grade Reporting Table must be created. Click on Initialize New Grading Cycle under the Initialize category on the Standards Based Grades Dashboard or in Standards Based Grades | Functions in the navigation.
Click on the Initialize Which Mark option. The correct starting and ending dates should automatically display depending on the mark that was selected. If tracks have been set up they will display. Click on the correct Track(s). Click on the Initialize New Standards Based Grading Cycle button. A message will display confirming that you wish to proceed. Click on the OK button and a message will display that the process may take some time to complete and an email will be sent out when it has completed.
NOTE: Once the Standards Based Grade Report table has been created, changes should not be made to the Standards or Report Card Setup. Once grades have been submitted changes should only be made in the Standards Based Report Card Templates. The template should be copied into the Standards Based Setup only during the summer or at the beginning of the new school year before the Standards Based Grade table has been initialized. Changes made during the school year could invalidate previous marks that have been submitted.
Create/Update Standards Based Grade Reporting Table for one Student
After the grade reporting table has been created, changes can occur that will affect the grade table. For example, a new student can be added to the school database, which will not be included in the grade reporting table. To update the grade reporting table for one student, click on Create/Update SBG for One Student under Standards Based Grades | Functions. The following selection box will display. Enter the student’s name in the Search box and search for the student.
Click on the student and then click on the Update SBG for this Student button. A message will display confirming that you wish to proceed. Click on the OK button to continue.
Standards Based Grade Input
The Standards Based Input form is used by office staff to manually enter marks, comments and assign a student a Report Card Type code if applicable. It can be found under the Enter Grades category of the Standards Based Grades Dashboard or under Standards Based Grades in the navigation.
All Categories and Standard Descriptions previously set up will display under the Subject column. All Valid Marks will also display in the far right column. Only the marks displayed can be used for the Subject selected. If no marks display the line is either a Header Area and should not have any marks entered in the Mark column, a Free Text mark or an Inline Comment mark. Locate the student. To enter or update a mark click on the Edit icon to the left of the standard.
Enter a Valid Mark from the marks displayed. Press Tab to move to the next Mark field. Click on the Save icon when all entries are complete.
Standards that are the Free Text mark type will allow up to 5 characters to be entered into the mark field. The data entered in the Free Text field is not validated.
To add an overall Comment for the student, click on the Comment tab. Click on the Add New Record link. Select the Term. Type the comment to be printed on the report card in the Comment field. When the option to Use Advanced Comment Formatting is selected in the General Options tab, the comments will be updated in a web-based text editor.
Click on the Save icon to save the comment.
NOTE: Only one comment can be entered per term per year. Due to space limitations the entire comment may NOT print on the report card.
Standards Based Grades by Teacher
The Standards Based Grades By Teacher page can be utilized by designated school staff to select a teacher and display the students in their class. The grades can then be updated for all Subject Areas and Standards. It can be found under the Enter Grades category of the Standards Based Grades Dashboard, under Standards Based Grades | Standards Based by Teacher in the navigation, or under Teacher Emulation | Standards Based Grades by Teacher. Please see the Standards Based Grade Tables and Security article for more information on permissions needed by office staff to enter/update grades.
Teacher Portal Input
In order for teachers to input Standards Based Grades, the administrator needs to populate the Open SBG Grading Windows dates in Portal Options. These dates control when teachers have access to Standards Based Grades. The Portal Options page is under School Info | Portal Management in the navigation.
Aeries Security also needs to be granted for Standards Based Grades for the Portal Group of Teachers. Please see the Standards Based Grade Tables and Security article for more information on permissions needed by teachers to enter/update grades.
The following page will display to teachers when logged into the Teacher Portal.
Standards that are the Free Text mark type will display as an open box with no dropdown. Teachers will be able to enter up to 5 characters into the mark field. The Free Text data is not validated.
When the option to Use Advanced Comment Formatting is selected in the General Options tab, the standards that are the Comments mark type will be updated in a web-based text editor.
Teachers can also import the Gradebook grades into the Standards Based Report Cards. The Grade Reporting - Load from Gradebook article goes into greater detail on how to do this.
Print Standards Based Missing Mark Report
The Standards Based Missing Mark report will print a detailed listing of all students that do not contain a mark for all categories or standards. To exclude standards from this report enter an N in the Count on Missing Mark Report? field on the Standards form.
To run this report, click on Reports under Standards Based Grades in the navigation. Then click on the Standards Based Missing Mark Listing. The following selection box will display. Select the options for the report and click on the Run Report button.
The following is an example of the Print Standards Based Missing Mark Report. The check marks below the M1, M2, M3 and M4 columns are for the marking periods that are missing a mark. Typically the report is run for only the current marking period.
Update Attendance Totals
If the Attendance options are selected in the Standards Based Options, the Update SBG Attendance Totals function MUST be run to calculate the attendance totals prior to generating the report cards.
The Update SBG Attendance Totals page is in the Finalize category of the Standards Based Grades Dashboard or under Standards Based Grades | Functions in the navigation. Select the Term to Update and click on the Update SBG Attendance Totals button. When complete an email notification will be sent and the updated attendance totals will print on the report cards.
NOTE: If more than one mark will print on the report card each Term MUST be updated.