Students in Alternative Schools (e.g., Continuation Schools) will have their period attendance calculated based on Hourly Attendance. The Hourly Attendance School Type Indicator in the STAS file will be populated based on the School Options settings for Attendance Reporting and the Education Type fields.
If Attendance Reporting is Positive and the Education Type is Alternative Ed, all students in the school will extract in the STAS file with the Hourly Attendance School Type Indicator as Y.
All students with the Hourly Attendance School Type Indicator flagged with Y will have their period attendance calculated based on hourly attendance.
New fields in the Attendance History (AHS) table have been added for the Hourly Attendance calculations:
PE Periods Expected to Attend
PA Periods Attended
POS Periods Absent, Out of School Suspension
PIS Periods Present, In-School Suspension
PAX Periods Absent, Excused
PAU Periods Absent, Unexcused
PIC Periods Complete Independent Study
PIN Periods Incomplete Independent Study
Below is a table from the CALPADS Data Guide that describes how the period hourly attendance is translated into days. The Attendance History fields have been added to the table.
NOTE: In the table below, the “underlines” in the rows in the Translating Hours into Days column actually represent symbols for division; rows 2–6 in the table below represent explanations involving division and multiplication).
The AHS Fields column represents the Attendance History fields used in the calculation. A legend is available at the bottom of the chart.
Data Element | Translating Hours into Days | AHS Fields*** | ||||
| Expected Attendance Days | The number of days the student is expected to attend, which may be less than five days in a typical five-day week. | PE | ||||
| Days Attended | Hours Present (attended*) | x Days Expected to Attend | PA / PE * EN | |||
Hours Scheduled to attend** | ||||||
| Days Absent Out-of-School Suspension | Hours Absent due to out-of-school suspension | x Days Expected to Attend | POS / PE * EN | |||
Hours Scheduled to attend** | ||||||
| Days Attended In-school Suspension | Hours Attended while in-school suspension | x Days Expected to Attend | PIS / PE * EN | |||
Hours Scheduled to attend** | ||||||
| Days Absent Excused | Hours Absent Excused | x Days Expected to Attend | PAX / PE * EN | |||
| Non-Suspension | Hours Scheduled to attend** | |||||
| Days Absent Unexcused | Hours Absent Unexcused | x Days Expected to Attend | PAU / PE * EN | |||
| Non-Suspension | Hours Scheduled to attend** | |||||
| *For “Hours present (attended)” used in the numerator, include the total hours in actual attendance. Note: the hours entered for the purpose of determining chronic absenteeism are based on actual hours attended and may exceed those used to determine attendance for the purpose of funding. | ||||||
| **For “Hours scheduled to attend” used in the denominator, LEAs should use the total hours the student is scheduled to attend. Note: the hours entered for this purpose of determining chronic absenteeism may differ from those used to determine attendance for the purpose of ADA funding. LEGEND OF Attendance History (AHS) Fields: | ||||||
| *** EN = Days Enrolled | PE = Periods Expected to Attend | PA - Periods Attended | PAX = Periods Absent, Excused | |||
| POS = Periods Absent, Out-of-School Suspension | PIS = Periods Present, In-School Suspension | PAU = Periods Absent, Unexcused | ||||
Below is an example of the hourly calculations for a student.
Attendance
Student has enrollment for 1 week (5 days):
Student has a total of 25 periods where they are expected to attend (5 days * 5 periods)
Student has 3 periods marked as absent
Attendance History
Attendance History Query:
- EN = Days Enrolled
- PE = Periods Expected to Attend
- PA = Periods Attended
- PAU = Periods Absent Unexcused
Calculation
Below is the calculation from the CALPADS Data Guide:
Days Attended PA/PE * EN 22/25 * 5 = 4.4
Days Absent Unexcused PAU/PE * EN 3/25 * 5 = .60
STAS Record
Below is a sample STAS Record for the example student:
STAS^^1234^99999999^3032919^2016-2017^CID^12003825^Student^M^^Y^5^4.40^0^0^0^0.60^0