Navigate to School Info > Imports and Exports > State Testing Export Files 

The CAASPP Student Test Settings  (Accommodations) option allows the user to extract data from the Test Settings (STS) table which can then be copied into the CAASPP_Upload_Stu_Accom_Template_2023-2024.xlsx provided by CAASPP. Once the template file has been populated with the Test Settings data it can be uploaded into TOMS to update the students’ test settings/ accommodations/ modifications for the Smarter Balanced Online Summative Assessments.

The CAASPP_Upload_Stu_Accom_Template_2023-2024.xlsx  file must be downloaded from the CAASPP website ( and saved on the computer that will create the extract.

NOTE:  The CAASPP_Upload_Stu_Accom_Template_2023-2024.xlsx file must be the original file downloaded from the CAASPP website, with no student information in it. 

On the State Testing Export Files screen enter a date in the Include active settings with a start date on or before this date field. The date is used to determine which Test Settings records will be included in the extract. To be included in the extract the Test Settings Start Date (STS.SD) must be less than or equal to the entered date and the Test Settings End Date (STS.ED) must either be greater than the entered date or must be Null.  If you wish to limit the extracted records to certain students click on the Aeries QUERY button and run a query to limit to the desired students. Checkboxes to Include Inactive Students and to Limit to Special Ed are also available to further limit the students in the extract file.

Once all selections have been made click on the Download File button. A file called CAASPPTestSettings20yymmdd.csv will be created (where yymmdd are the year, month and day that the file was created for). This file may open immediately on your computer, or it may download as shown below.

State Test Export Files - downloaded file

Open the file to view the extracted records.

State Test Export Files - CAASPP Student Test Settings example

These records need to be copied from the file and pasted into the CAASPP_Upload_Stu_Accom_Template_2023-2024.xlsx template file. Copy the results by selecting the records, right click and select Copy.

Open up the CAASPP_Upload_Stu_Accom_Template_2023-2024.xlsx file provided by CAASPP, right-click in the A2 cell of the Test Settings Template worksheet and select Paste. Be sure to leave the first row intact. The header row must not be modified.

Excel - Paste

Excel - CAASPP Online Student Test Settings template with data

The template file will now have the provided header records followed by the student records. Save the file. Import this file into TOMS.