The Physical Fitness Testing module has been enhanced to allow multiple testing administrations to be performed during a single year for the same students. Districts can use this feature to record Physical Fitness “progress” scores to track how well the students are performing prior to the official Spring administration of the test. Only the current year “SPRG##” Physical Fitness test records will be extracted for State Reporting.
The Testing Administration Details (TAD) table has been created to store the Testing Administrations and a date range for each administration. The TAD table is a “district” table, so even if changes are made in one school, the Testing Administration will be the same for all schools.
The Testing Administration Details (TAD) table can be found by navigating to the School Info > Portal Management Portal Options screen and selecting the PFT tab. A reminder appears under the list of Testing Administration Details records that the current “SPRG##” Testing Administration record will be the only Testing Administration that will extract to the State for Physical Fitness reporting.
NOTE: Only the current year “SPRG##” Physical Fitness test records will be extracted for State Reporting.
Initial Population of the Testing Administrations Details (TAD) Table
The Testing Administrations Details (TAD) table was initially populated when the 9/18/2015 or later update to AdminCS was run. During the initial population of the TAD records, the system analyzed the Physical Fitness (PFT) records and created Testing Administration records for each testing administration (PFT.TA) using the first Physical Fitness date (PFT.DT) for that testing administration as the Testing Administration Start Date (TAD.SD) and the last Physical Fitness date (PFT.DT) for that testing administration as the Testing Administration End Date (TAD.ED).
The Testing Administration for the current school year (SPRG24 for the 2023-24 school year) is also automatically added to the TAD table with default Start Date (TAD.SD) and End Date (TAD.ED) of 2/1 - 5/31 of that school year.
Adding/Updating Testing Administration Details (TAD) Records
New Testing Administration Details (TAD) records can be added from the Portal Options | PFT tab screen. Select the Add New Record link to add a new Testing Administration Details record.
Enter the Testing Administration code, Start Date and End Date. When complete click on the Save icon. The Testing Administration has a 6-character maximum record length and must be a unique name. The Start and End dates cannot overlap with any other existing Testing Administration records.
The Testing Administration code cannot be updated. If the Testing Administration code is incorrect the record will need to be deleted and re-added.
The Start and End dates can be updated on existing Testing Administration Details records as long as the change does not create an overlapping date range with another Testing Administration Details record and it encompasses all existing PFT record dates with that Test Admin.
To edit the Start or End date for a record click on the edit icon in front of the record and type in the changes. Click on the Save icon to save the changes.
Testing Administration Detail records that have not been used for any Physical Fitness (PFT) records can be deleted by clicking on the Edit and then clicking on the Delete icon. If the Testing Administration Details record is in use the Delete icon will not be available.
Physical Fitness by Teacher Page Options
The Physical Fitness by Teacher Page Options at the bottom of the Portal Options | PFT screen gives users with access to the Physical Fitness by Teacher page in the Teacher Emulation node more flexibility than the teachers to enter Physical Fitness test results for past Testing Administrations.
- Allow Updating Prior Test Admins - this option grants a user that has access to the Physical Fitness by Teacher page the ability to update prior Physical Fitness Testing Administration data.
- Ignore Above Date Ranges - this option grants a user that has access to the Physical Fitness by Teacher page the ability to update the current Physical Fitness Testing Administration data regardless of the Portal Option Date Ranges for Allowing Teacher to Updates to Physical Fitness.