Student Data > Grades > CCI Student Summary

• Prerequisites
• Steps
• Mass Update Student CCI Data
• Aeries Analytics
• Tables & Security

Prerequisites

• On School Info > Configurations > District Settings:
  • Under Analytic Settings, set Calculate course completion statuses in CCI Screen using academic plan.
    • If selected, the status for each measure is determined using course completion and planned data.
    • If not selected, the status for each measure is determined using the average credit completion per term for each grade level, then estimating whether a student can complete the remaining credits in the time left before completing grade 12.  See CDE College Career Indicator.

• On Grade Reporting > Configurations > Transcript Definitions:

  • On the Terms tab, ensure that all defined term headings are mapped to common state term codes. The CCI analysis process uses transcript definitions from the student's most recent school enrollment record and converts the terms from transcripts (HIS), class schedule (SEC), and academic plan (APC) if enabled, to the common state term codes defined on the Terms tab.

• On School Info > Imports and Exports > CALPADS Extracts:

  • Under State Seal of Biliteracy, specify the Activities and Awards (ACT) codes used for State Seal of Biliteracy. See CALPADS Extracts - Other Options.

Steps

• View overall status
• View high school graduation status
• View college indicator measures
• View career indicator measures

  View overall status

1. Under College/Career Indicator, the student's overall status is displayed.
   
   

   Status	Description	When Displayed
   Prepared	Completed graduation requirements, and Completed any one measure (college or career)	When condition is met
   Approaching Prepared	At least one college or career measure is In Progress, and High school graduation requirements are On Track School is still in session	Before end of senior year
   In Progress to Prepared	Student has not graduated (STU.HSG), and Neither college or career are Complete or Partially Complete, and At least one college or career indicator measure is In Progress, and High school graduation requirements are On Track	When condition is met
   Not Prepared	Student has graduated (STU.HSG), and  Both college and career measures are not Complete, or High school graduation status is Needs Attention	Either college or career measure are not Complete OR Not On Track to completing high school graduation requirements (Graduation code is 360)
   Needs Attention	Student has not graduated, and Neither college or career are Complete or Partially Complete or In Progress to Prepared, and  At least one college or career measure is Needs Attention School is still in session	When condition is met
   Not Available	Both college and career measures have a status of Not Available	When condition is met

    2. There are additional messages under the overall status that indicate whether the student is College Ready, Career Ready, and On Track to Graduate. The statuses are determined based on the status of each section. 

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  View high school graduation status

1. The overall High School Graduation status (HSG.CD) is displayed, which is based on information from the Graduation Status page.
   
   

   Status	Criteria
   On Track	Completed + Enrolled + Planned = Required for all subject areas (HSG.CM + HSG.CU + HSG.PL = HSG.RQ)
   Needs Attention	Completed + Enrolled + Credits < Required for all subject areas (HSG.CM + HSG.CU + HSG.PL < HSG.RQ)
   Graduate	Student has met all requirements OR there is a graduation code (STU.HSG) Graduate codes:  {"100", "104", "106", "108", "250", "330"}
   Not On Track	Student has not meet graduation requirements

   
   NOTE: For students who do not have an academic plan, status is based on whether student has enough time to complete the remaining total credits (HSG.CUN for HSG.CD='TOTAL'), which is determined by looking at a typical (average) class (credit) load per semester per grade level and evaluating whether remaining credits can be completed in the remaining time.
   
   
   
2. Under High School Graduation the following is displayed based on information on the Graduation Status page:
   
   

   Required	Total credits required for all subject areas (HSG.RQ)
   Completed	Credits previously earned, based on the courses in the student transcript (HSG.CM)
   Enrolled	Credits in progress, based on courses in which the student is currently enrolled (HSG.CU)
   Planned	Credits planned according to the Academic Plan (HSG.PL)
   Needed	Credits still needed after accounting for credits in currently scheduled courses, transcript, and the academic plan (HSG.CUN) HSG.PLN

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  View college indicator measures

1. The overall College Indicator status is displayed in the top-right corner:
   
   See College/Career Indicator (CCI): Measures of College Readiness (PDF)
   
   
   

   Status	Criteria
   Prepared	Student has graduated (Comp Status - Code field on Demographics = 100 Graduated) (STU.HSG), and At least one college indicator measure is Complete: UC/CSU Smarter Balance AP Exams  IB Exams College Credit  State Seal of Biliteracy
   Approaching Prepared	Student has graduated (STU.HSG), and No college indicator measures are Complete, and At least one college indicator measure is Partially Complete.
   In Progress to Prepared	Student has not graduated (STU.HSG is blank), and None of the career indicator measures are Complete or Partially Complete, and At least one college indicator measure is In Progress.
   Needs Attention	Student has not graduated (STU.HSG is blank), and None of the career indicator measures are either Complete or Partially Complete, and At least one career indicator measure Needs Attention.
   Not Available	All college indicator measures have a status of Not Available.

   
   
2. Expand each measure to view specific measures for a section, or click the Expand All icon to expand all sections. The following is displayed for each section:
   
   

   Measure	Status
   UC/CSU	See CCI Indicator Summary - Measures (UC/CSU) (CCI.MES)
   Smarter Balance	See CCI Indicator Summary - Measures (Smarter Balance) (CCI.MBS)
   AP Exams	See CCI Indicator Summary - Measures (AP Exam)(CCI.MDS)
   IB Exams	See CCI Indicator Summary - Measures (IB Exam) (CCI.MHS)
   College Credit	See CCI Indicator Summary - Measures (College Credit) (CCI.MCS)
   State Seal of Biliteracy	See CCI Indicator Summary - Measures (State Seal of Biliteracy) (CCI.MFS)

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  View career indicator measures

1. The overall Career Indicator status is displayed in the top-right corner:
   
   See College/Career Indicator (CCI): Measures of Career Readiness (PDF).
   
   
   

   Status	Criteria
   Prepared	Student has graduated (STU.HSG), and At least one career indicator measure is Complete Leadership/Military Science CTE Pathway Registered Pre-Apprenticeship State and Federal Job Programs Work Based Learning Exp.
   Approaching Prepared	Student has graduated (STU.HSG), and No career indicator measures are Complete, and At least one career indicator measure is Partially Complete.
   Not Prepared	Student has graduated (STU.HSG), and None of the career indicator measures is either Complete or  Partially Complete.
   In Progress to Prepared	Student has not graduated (STU.HSG is blank), and None of the career indicator measures is either Complete or Partially Complete, and At least one career indicator measure is In Progress.
   Needs Attention	Student has not graduated (STU.HSG is blank), and None of the career indicator measures is either Complete or Partially Complete, and At least one career indicator measure Needs Attention.
   Not Available	All career indicator measures have status of “Not Available”

   
   
   
2. Expand each measure to view specific measures for a section, or click the Expand All icon to expand all sections. The following is displayed for each section:
   
   

   Measure	Status
   Leadership/Military Science	See CCI Indicator Summary - Measures (Leadership/Military Science) (CCI.MGS)
   CTE Pathway	See CCI Indicator Summary - Measures (CTE Pathway) (CCI.MAS)
   Registered Pre-Apprenticeship	See CCI Indicator Summary - Measures (Registered Pre-Apprenticeship)(CCI.MIS)
   State and Federal Job Programs	See CCI Indicator Summary - Measures (State and Federal Job Programs)(CCI.MJS)
   Work-Based Learning Exp.	See CCI Indicator Summary - Measures (Work Based Learning Exp) (CCI.MKS)

Mass Update Student CCI Data

From Student Data > Grades > Mass Update Student CCI Data

1. Prior to running the Process College Career Preparedness, the High School Graduation status and UC-CSU Eligibility status should be updates using the link that will open the Graduation/College Readiness Dashboard page.

2. After the Graduation/College Readiness process is complete, the Process College Career Preparedness can be run.

• When the process begins, the page button will be disabled to prevent other users from running the process simultaneously. 
• When the page is refreshed or opened while the process is running, a yellow information box will display a message indicating that the process is currently running.
• Once the process completes, the user will receive a completion email and the page will display a green message with the date/time of when the process was last started and when the process was last run.

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Aeries Analytics

From Aeries Analytics > Configs/Functions > Item Definitions:

1. Click Add Indicator from the indicator menu. 
2. Or, select an existing CCI Measure from the indicator menu.
3. On the Definition page: Measure drop down will display the current names of the latest measures.
   
   • Type - Select CCI
   • Measure - Select the appropriate measure
     • Available measures are: 
       • UC / CSU
       • Smarter Balance 
       • AP Exams  
       • IB Exams     
       • College Credit
       • State Seal of Biliteracy
       • Leadership/Military Science
       • CTE Pathway
       • Registered Pre-Apprenticeship
       • State and Federal Job Programs
       • Work Based Learning Exp.   
       • Overall College / Career
       • Overall College
       • Overall Career
         
         
4. Click Save to save the definition.
5. Under Indicator Thresholds click Edit.
6. Add the available status code that will update the indicator statuses when you process the indicators.
   • Available statuses are:
     • PREP - Prepared
     • NOPREP - Not Prepared
     • TOPREP - In Progress to Prepared
     • APPR - Approaching
     • RISK - At Risk
     • NA - Not Available
7. 

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Tables & Security

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