The following CALPADS tasks should be done at the beginning of the school year, before the first Enrollment Update submission.
| Task | Aeries Page | Knowledge Base Article | ||
|---|---|---|---|---|
 | Review and verify code translations. | School Info > Imports and Exports > CALPADS Extracts (Code Translations tab) | ||
| Obtain SSIDs (STU.CID) for new students. | School Info > Imports and Exports > CALPADS Extracts (Identifiers tab) | ||
 | Obtain SEID (State ID) (STF.SID) for new staff, which may require assistance from the district Human Resources department. | School Info > Staff (Staff Data (STF) tab) | Staff Data | |
 | Verify all active teacher records have valid Staff ID. | School Info > Teachers School Info > Staff | Teacher Data | |
 | Verify that all attendance codes are updated for the current school year. | Attendance Accounting > Configurations > Update Absence Codes | Set up Absence Codes | |
 | Verify that attendance history is configured to run nightly | Attendance Accounting > Configurations > Attendance History Config | Attendance History Configuration | |
 | Ensure the following is updated for all No Show students:
| Student Data > Demographics (Student Data 2 tab) | No Shows and Summer Withdrawals | |
 | AFTER enrollment has started, run the following start-of-year submissions for the new school year in the following order, one at a time. | School Info > Imports and Exports > CALPADS Extracts (Enrollment Update tab) | CALPADS Extracts - Enrollment Update | |
 | SENR – Student Enrollment- Run the “Extract All Data This Year” option. | School Info > Imports and Exports > CALPADS Extracts (Enrollment Update tab) | CALPADS Extracts - Enrollment Update | |
 | SINF – Student Information | School Info > Imports and Exports > CALPADS Extracts (Enrollment Update tab) | CALPADS Extracts - Enrollment Update | |
 | SPRG – Student Program NOTE: The SPRG w/o FRE option excludes the FRE-NSLP programs (181 and 182). This option can be used at the beginning of the school year during the 30-day carryover period. | School Info > Imports and Exports > CALPADS Extracts (Enrollment Update tab) | SPRG: CALPADS Decision Chart Guide for NSLP/FRE Management in Aeries CALPADS Extracts - Enrollment Update CALPADS_Decision_Guide_For_NSLP_FRE.pdf | |
 | SELA - Student English Language Acquisition Run before before uploading the first SELA file to CALPADS and periodically throughout the year. | School Info > Imports and Exports > CALPADS Extracts (Enrollment Update tab) | CALPADS SELA Import - Overview CALPADS Extracts - Enrollment Update CALPADS_SELA_Import_Process.pdf | |