What to do prior to running the Combine Student Records when only one record exists in the current school year's database and the other record is in a prior year's database. 


Step 1: The prior school year record must be added to the current school year's database


Step 2: Log in to the Inactive School


Step 3: Go to any student's Demographic record


Step 4: Click on the Add button at the bottom of the page


Step 5: Click on Search Prior Year


Step 6: Search for the Student

  • Search options include Last Name and/or First Name, Student ID, State ID, School and Student Number, Birthdate, or any combination of the options

Step 7: Click to highlight the appropriate student name


Step 8: Click on the Copy Icon


Step 9: Once the student is saved in the Inactive School