Overview

Configuration & Prerequisites

Report Options

Report Data


Overview

Reports > Annual Immunization Status Report


This Aeries report meets the Texas Department of State Health Services (DSHS) requirement that public school districts and accredited private schools submit an annual report of student immunization status (Title 25 Health Services, Texas Administrative Code, §§97.61-97.72) which measures immunization coverage among KG and 7th grade students. The report uses data entered on the Immunizations page to provide the required information. The report can be run for the district or school.  When run at the District level, the totals will be included for all schools selected.



Configuration & Prerequisites  


Before running the Annual Immunization Status Report:

  • On Update Code Table, add the following Exemption Codes for each immunization.

    These codes are used on the Immunizations page. These are the only exemption codes that will be counted on the Annual Immunization Status Report.

    Code
    Description
    Amount
    CConscientious Exemption
    2.00
    DHistory of Disease
    1.00
    FFollow-up
    0.00
    LMedical Lifetime
    1.00
    MMedical Temporary
    0.00
    ZCatch-up0.00


NOTE:  Exemption codes should be set up in the Update Code Table form for the IMM.PE field. The same code set is used for all exemption dropdowns. Multiple codes may be set up. Any code with an amount (COD.N1) of 1.00 designates that code as a permanent medical exemption. An amount value of 2.00 means the code is a personal beliefs exemption. These distinctions may be referenced by Aeries when needed.



Report Options  

OptionDescription
Grade LevelSelect KG & 7th for the DSHS report.
As of DateEnter the As of Date to include students who were enrolled on this date.
Filter Report by School(s)Click Select All to run a district-wide report. Otherwise select one or more schools.  The totals on the report will include all schools selected. 
Filter Report by Vaccination Type(s)Click Select All to include all immunizations in the report. Otherwise select one or more immunizations.


Report Data  

SectionTable.ColumnAeries PageField Label
Section 1: School District Information
(A) What is the total number of K-12 students in your public school district/charter school district/private school with at least one conscientious exemption?IMM.PE, IMM.DE, IMM.AE, IMM.IE, IMM.HAE, IMM.VE, IMM.MCE, or
IMM.TE = C

(IMM.MCE & IMM.TE for 7th grade only)
ImmunizationsExemption - Code
ENR.GR = 0-12

Enrolled As-of-Date (ENR.ED & ENR.LD)
Grade
______________________
Status
(B) What is the total enrollment number of K-12 students in your public school district/charter school district/private school?ENR.GR = 0-12


Enrolled As-of-Date (ENR.ED & ENR.LD)
for the schools(s) selected
Enrollment HistoryGrade

______________________
Status
Section 2: Kindergarten (ENR.GR = 0 )and enrolled today (ENR.ED & ENR.LD)
Section 3: 7th Grade (ENR.GR = 7 and enrolled today (ENR.ED & ENR.LD)
2a/3a. Total number of schools in your public-school district/charter school district/private school with grade K/7.LOC.SCSchool Options (school)
LOC.LO & LOC.HI include 0 or 7 Grade
2b/3b. Total enrollment for grade K/7.ENR.GR = 0 or 7Enrollment HistoryGrade
Enrolled As-of-Date  (ENR.ED & ENR.LD) for the school(s) selectedStatus
2c/3c. Total number of K/7 students with a conscientious exemption for at least one vaccine.Has Exemption: IMM.PE, IMM.DE, IMM.AE, IMM.IE, IMM.HAE, IMM.VE,  IMM.MCE, or IMM.TE = C


(IMM.MCE & IMM.TE for 7th grade only)
ImmunizationsExemption - Code
2d/3d. Of the students included in 2c/3c, how many have a conscientious exemption for all required vaccines?Has Exemption: IMM.PE, IMM.DE, IMM.AE, IMM.IE, IMM.HAE, IMM.VE, IMM.MCE, and IMM.TE = C


(every immunization = C)

(IMM.MCE & IMM.TE for 7th grade only)
ImmunizationsExemption - Code
2e/3e. Total number of K/7 students with a medical exemption for at least one vaccine.Has Exemption: IMM.PE, IMM.DE, IMM.AE, IMM.IE, IMM.HAE, IMM.VE, IMM.MCE, or IMM.TE = M or L


(IMM.MCE & IMM.TE for 7th grade only)
ImmunizationsExemption - Code
2f/3f. Of the students included in 2e/3e, how many have a medical exemption for all required vaccines?Has Exemption: IMM.PE, IMM.DE, IMM.AE, IMM.IE, IMM.HAE, IMM.VE, IMM.MCE, and IMM.TE = M or L


(every immunization = M or L)

(IMM.MCE & IMM.TE for 7th grade only)
ImmunizationsExemption - Code
2g/3g. Total number of K/7 students provisionally enrolled for at least one vaccine.Has Exemption: IMM.PE, IMM.DE, IMM.AE, IMM.IE, IMM.HAE, IMM.VE, IMM.MCE, or IMM.TE = F or Z


(IMM.MCE & IMM.TE for 7th grade only)
ImmunizationsExemption - Code
2h/3h. Total number of K/7 students without an immunization record.Immunization Dates: IMM.P1, IMM.D1, IMM.DP, IMM.A1, IMM.Y1, IMM.I1, IMM.V1, IMM.HA1, and IMM.MC1 = null


(IMM.MC1 for 7th grade only)
IMM.T1 is not included as not required for all 7th grade students.
ImmunizationsDate 1
AND No Exemption:  IMM.PE, IMM.DE, IMM.AE, IMM.IE, IMM.HAE, IMM.VE, and IMM.MCE not = (C,D,F,D,M,L or Z)


(IMM.MCE for 7th grade only)
IMM.T1 is not included as not required for all 7th grade students.
Exemption - Code



Vaccine

Number of Students Up-To Date

Number of Students Provisionally Enrolled (2g)

Number of

Students that are Exempt with Official State of Texas Form - Conscientious (2c)

Number of Students that are Exempt with a Statement from a Health Care Provider - Medical (2e)

Number of Students Out of Compliance (2h)

Number of Students with a History of Illness*

TDaPIMM.D1 is not NULL and IMM.DE = blank

IMM.DE = F or ZIMM.DE = CIMM.DE = M or LIMM.D1 is NULL and IMM.DE is not = C, F, L, M OR Zn/a
Hepatitis AIMM.HA1 is not NULL and IMM.HAE = blank IMM.HAE = F or Z IMM.HAE = CIMM.HAE = M or LIMM.HA1 is NULL and IMM.HAE is not = C, F, L, M OR Z n/a
Hepatitis BIMM.I1 is not NULL and IMM.IE = blankIMM.IE = F or Z IMM.IE = CIMM.IE = M or LIMM.I1 is NULL and IMM.IE is not = C, F, L, M OR Zn/a
MMRIMM.A1 is not NULL and IMM.AE = blankIMM.AE = F or Z IMM.AE = CIMM.AE = M or LIMM.A1 is NULL and IMM.AE is not = C, F, L, M OR Zn/a
PolioIMM.P1 is not NULL and IMM.PE = blankIMM.PE = F or Z IMM.PE = CIMM.PE = M or LIMM.P1 is NULL and IMM.PE is not = C, F, L, M OR Zn/a
VaricellaIMM.V1 is not NULL and IMM.VE = blankIMM.VE = F or Z IMM.VE = CIMM.PE = M or LIMM.V1 is NULL and IMM.VE is not = C, F, L, M OR Z and IMM.VD is not X and IMM.VE is not DIMM.VD = Y  or IMM.VD = X or IMM.VE = D 
Meningococcal (7th grade only)IMM.MC1 is not NULL and IMM.MCE = blankIMM.MCE = F or Z IMM.MCE = CIMM.MCE = M or LIMM.MC1 is NULL and IMM.MCE is not = C, F, L, M OR Zn/a


* If a student has received varicella vaccine and has a documented history of illness, include the student in column 6 ONLY.

* If a student has required documentation on evidence of immunity or prior history of disease of measles, mumps, rubella, hepatitis B, or hepatitis A, include them as up-to-date.