TABLE OF CONTENTS

Overview

Security

Create Codes

Adding Fees

Fee Letters

Sample queries


Overview

The Fees and Fines page is used to manage Students' unpaid and paid Fees and Fines and alert Parents about Balances Due.  This can be used in conjunction with District Assets Fees



Note: Fees is transitioning to Financials for the Livingtree integration. 


Security

TablePermissionUse
FEEReadView Fees and Fines
Print Fee Letter

UpdateFee Code
Amount Charged
Date Charged
Date Paid School
Comment
'Mark Balance as Paid'

InsertAdd new Fee record

DeleteDelete Fee record
CODRead, Insert, UpdateCreate and Update Fee Codes
LTRRead, Insert, UpdateCreate and Update Fee Letters
DRAReadAdd Student Asset Fees



Create Codes

Using the Update Code Table page


Table.FieldCode
FEE.CDThese are used to identify the type/reason for the fee and the Amount of the fee.
STU.MCMessages that can appear on Report cards when applied to the Student on the Demographic page.



Adding Fees

Navigate to the Fees and Fines page for the Student and click Add a New Fee and choose the Fee from the Dropdown or enter the Fee code.  If an Amount has been entered for that Fee in FEE.CD it will automatically populate. 


Enter the Date Charged and Amount Paid if any. Comments can be entered also. Click the Disk icon to Save.


The Total, Amount Paid and Balance Due of all debts will show at the bottom of the table. 


The corresponding Message Code can also be set for the Student on the Demographics page. A Red Flag could also be used.


As the Student pays the amount the Amount Paid can be updated.  When the Fee is Paid in full, use the Mark Balance Paid button.  The Message Code needs to be removed from the Demographics page if used along with any Red Flags.


Student Asset Fees are added from the District Assets > Student >Student Asset Fees page.


Fee Letters

Fee Letters can be printed from the Fees and Fines page.



Fee Letters are configured with the Fee Letter Text Editor under Letter Texts. Letters can be Added, Deleted, Edited, Translated and Printed from this form.


Click Add, enter an Letter ID and choose the Correspondence Language of this letter.  Add the text for the top and bottom portions of the letter. A separate letter needs to be created for each language used.




District Assets letters are run from the Asset Letter to Parents under Reports.




Suggestions for Other Letters or Notices

Senior Letter

Summer School

End of Year Letter/Fall Registration


Fees an Fines can be used to put Holds on:

Athletic participation

Summer school registration

Parking Permits

Cap and Gown

Senior activities

Transcripts


Sample queries

All students owing any fees

LIST STU FEE STU.SN STU.LN STU.FN STU.GR FEE.CD BY STU.LN IF FEE.AM > FEE.PD


Students owing <Item> only (you can substitute any fee code letter for the T to query other

fees owed.)

LIST STU FEE STU.SN STU.LN STU.FN STU.GR FEE.CD FEE.AM FEE.CO IF FEE.CD = “T”

AND FEE.AM > 0


Seniors owing fees

LIST STU FEE STU.SN STU.LN STU.FN STU.GR FEE.CD FEE.AM FEE.CO IF STU.GR = 12 AND

FEE.AM > FEE.PD