NOTE: Flex Secondary Scheduling is a feature of Aeries intended for use by early adopters and can only be turned on by a System Administrator. Please contact Aeries Support for information on enabling this feature for your district. Once Flex Scheduling is implemented at a school, it is not possible to return to Traditional Scheduling either in the current year or next year.
After enabling Flex Scheduling for your district, a new option will display under the Scheduling Type field called 'Flexible'. When this option is selected, new pages will display in the navigation menu for Class Calendars and Flex Periods.
Changing the Scheduling Type to 'Flexible' will also change the view of both the Master Schedule and Scheduling Master pages. Early adopters who will transition to Flex Scheduling the following school year, should not modify the School Options page in the current year where traditional scheduling is live. Once the the new year database is available, follow the Scheduling Setup procedure to setup Flex Scheduling.
Use Staff In Sections is a new field that will display for all schools and is an option to turn on when other scheduling types are selected. It is on by default when the Scheduling Type is set to 'Flexible'.
Schools who choose to continue regular scheduling but would like to assign teachers/staff to schedules from Staff records (STF table) can turn on this option to assign Section Staff Members to the Master Schedule page (SSE table). This feature is not available in Elementary or Elementary w/Master scheduling types.
Values for Scheduling Type are stored in LOC.E and the Use Staff in Sections flag is stored in OPT with name 'SchedUseStaff'.
NOTE: The values for these settings are stored in cache and can take up to 15 minutes to refresh throughout the system.
Helpful Information ↑
Below is information on the various options related to Flex Scheduling and Section Staff Members:
- School Options-> Use Staff in Sections: This option will turn on the Section Staff Members (SSE) area on the Master Schedule page.
- Early adopters should wait until the new year database (2022-2023) to turn on this option to preserve the regular scheduling view on the Master Schedule page in the current year (2021-2022).
- Scheduling Setup -> Use Flex Scheduling for Next Year: This option will activate the Flex Periods, and Flex SMS Board on the Navigation menu without the need to change School Options in the current year (2020-2021).
- Scheduling Setup-> Use Staff-Section Association instead of Teacher Numbers(TN) with SMS sections: This option will display the Section Staff Members area on the Scheduling Master page (SSM table). This is on by default when the Use Flex Scheduling for Next Year option is selected.
- Early adopters who will set up regular scheduling for next year using the current year database (2021-2022) but will use Staff (STF) in place of Teachers (TCH), can turn on this option without changing the School Options. The option to Use Flex Scheduling for Next Year should NOT be selected in this case. This option will display the Section Staff Members area on the Scheduling Master page (SSM table), while continuing to use regular Period, Days, and Teacher data on the active Master Schedule page.
School Settings ↑
The Populate All Day Code Automatically option can be used in period attendance schools to help manage the All Day Code field automatically. This option will automatically populate the All Day (ATT.AL) field in Attendance when all periods in a given day are flagged with an absence code identified as an absence type code. If all periods contain the same absence code, the ATT.AL field will receive that value, otherwise it will be populated with the Unverified Absence (typically "A"). If an All Day Code already exists it will not be updated. This setting is available in regular and flex scheduling schools.
NOTE: Only absence codes that are considered absences will trigger the All Day Code (ATT.AL) to be populated. Codes that are identified as Present, tardies or 'verified not absent' are not included in the process.