Teachers have the ability to take attendance for each of their classes on the new Aeries Teacher App.
On the home screen, a widget will display for Class Attendance Status to indicate if attendance has been taken for each of the periods. These widgets can be toggled on or off by selecting the + in the upper right corner of the app. The Attendance page can be accessed by the Navigation bar in the upper left corner or at the bottom of the page.
On the attendance page, the teacher has the option to change the date if attendance is being taken for a different day. This is only available if the district has set the portal options to allow teachers to take attendance for previous dates or future dates. The periods are listed in the drop-down and are color coded. Periods that display in RED means attendance has not been taken for that class yet. Periods displayed in BLACK means attendance has already been taken for that class.
To take attendance simply scroll down the student list and tap the desired absence code for the student. These codes are predefined by your district. When at least one student has had their attendance taken, a message in green will display to let you know attendance has been submitted on selected date and time.
If no students are absent or tardy for the displayed period, tap the green box "All remaining students are present". You will be prompted to either cancel or select "YES" to confirm. A message will appear confirming attendance was submitted successfully and the attendance submission date and time attendance was updated. It is important to mark all remaining students as present when there are no students absent or tardy in the period so that the Attendance Submission Log gets updated.
When the portal options have been set to allow teachers to use "Mass Apply Quick notes" the attendance screen will display a blue header labeled Mass Apply Quick Notes which will open an option to mass apply notes to the selected period. When the portal option is set to "Take Attendance by Section" the Select Section dropdown will allow to select one section at a time.
To Mass Apply the note, select the Quick Code and add an optional comment, then select Apply.
A message will display to indicate the number of quick notes updated.
A note can be updated at any time by selecting the red note icon. The red color indicates a note is attached. Once opened, the notes can be edited, deleted or manually added. To view or edit the comment, click the See Notes link. To delete a quick note, uncheck the box. The teacher must have delete permissions to ATN in order to delete a note. Regular Attendance Notes will display below the Quick Notes section if the teacher has been given the proper permissions. If changes have been made on the screen, you must click the SAVE button to save the changes. There is an option to close the screen without saving the changes.