Teachers can take attendance for each of their classes in the Aeries Teacher App.


Home Screen

On the Home screen, the Class Attendance Status widget shows whether attendance has been taken for each of today’s periods. Periods that still need attendance are marked “(missing attendance)”. The widget appears automatically at schools that take period attendance when you have classes today.


To open Attendance, tap the menu icon in the upper left and tap Attendance, or tap the Attendance icon in the tab bar at the bottom of the screen.



Attendance

Tap Date to view another school day. Only school days can be picked. You can view attendance for any school day, but you can only take or change it within the number of days your district allows (Portal Options # Days Teachers Can Back Post Attendance and # Days Teachers Can Forward Post Attendance). Outside that range the app shows “Unable to take attendance this far back” or “Unable to take attendance this far forward”.


In the Period list, periods in red still need attendance. Periods in dark gray already have it. A red ! on the Period box means Aeries has attendance alerts for you, such as missing attendance in another period. The student list reloads when you change the date or period, and when you return to the app.


To take attendance, scroll the student list and tap the code for each student (for example A or T, plus P at schools that take positive attendance). If your district uses more codes, tap the ⋮ button to choose from the Attendance Status list. Your district sets up these codes. A green message, “Attendance for [day] ([date]) was submitted at [date and time].”, shows once attendance is submitted. If your district requires teachers to tap All Remaining Students Are Present, this message only appears after you tap that button.



When you’ve marked any absent or tardy students, tap the green All Remaining Students Are Present button. Your district may change this button’s text; at positive-attendance schools it may read Mark Unmarked Students as Present. In the Submit Attendance pop-up, tap Yes to submit or Cancel to go back. The green submitted message then updates with the date and time. If your district locks attendance after it is completed, the pop-up warns you that attendance will be locked after submitting; after that you can’t change attendance for the class.


Tap this button even when no one is absent or tardy, so the period is recorded as taken in the Attendance Submission Log. The button only shows until attendance has been submitted for the period. If your district takes attendance by section (Portal Option Attendance to be Taken (Marked as Complete) by Section), each section has its own button and its own green submitted message.



When attendance can’t be taken

In these cases the code buttons can’t be tapped and a message explains why:

  • Outside the school’s attendance posting times: “Attendance for All or Some Classes on this page is currently disabled. You may only post attendance between [time] and [time]”.
  • Outside the Primary ADA attendance time (when the school manages all-day attendance by attendance time): “You may only post attendance according to your Primary ADA Attendance Time.”
  • Before or after the period (when the district turns on these Portal Options): “Unable to take attendance before period starts” or “Unable to take attendance after period ends”.
  • Too far back or forward: see the Date paragraph above.
  • Outside the district network: “Attendance cannot be taken outside of the district network.”
  • Locked after completion: “Attendance is locked for this section.”
  • Remote Instruction Day limits: “Unable to take attendance due to Remote Instruction Day restrictions”.

Times are checked against the time on your phone. Sections your school has exempted from time restrictions skip these time checks.


Verified absences: if a student already has a verified absence code (for example, entered by the attendance office), you see the code’s description in red instead of the code buttons, and you can’t change it. Verified codes are only offered to teachers when the Portal Option Allow teachers to override verified absences. is on.


Mass Apply Quick Notes

When the Portal Option Allow teachers to Mass Apply Quick Attendance Notes is on, a blue Mass Apply Quick Notes button appears above the student list. It shows only if quick note codes are set up, you have Insert permission to Attendance Notes (ATN), and the date is within the days your district allows for notes. Tap it to add one quick note to every student in a section.



Use Select Section to choose which class section gets the note (it starts on the first section). Tap Select Quick Code and choose the note, add an optional Comment, then tap Apply. If no quick code is selected, the app shows “Please select a quick code!”.


A message shows how many notes were added, for example “19 Attendance Quick notes have been updated.” Students who already have that quick note are skipped.



Attendance Notes

To add or change a student’s notes, tap the student’s photo or name. A red note icon under the name means the student already has a note for this period.



  • Under Quick Notes, check a box to add a quick note or uncheck it to remove one (requires Insert permission to ATN).
  • Tap See Notes to view or edit the quick note’s comment (requires Update permission to ATN).
  • Attendance Notes appears below Quick Notes when the Portal Option Teachers can Add & Update Attendance Note. is on. Choose a code under Select Code and type a Comment. To delete the note, tap the trash icon (requires Update and Delete permission to ATN).
  • Tap View Profile to open the student’s profile.

Notes can only be added within the days your district allows; otherwise the pop-up shows “Unable to post notes this far back” or “Unable to post notes this far forward”. Tap Save to save your changes, or Close Without Saving to discard them.