Arena Scheduling provides a process by which students/parents can select their preferred period of the day to attend future classes. After course requests have been entered, and the Scheduling Master Schedule (SMS) has been constructed for a future term, the Aeries administrator can set starting and ending dates by grade level for students/parents to access Arena Scheduling.  The Scheduling Master Schedule Catalog and the Arena Scheduling forms can be utilized to complete the Arena Scheduling process. 


Before Arena Scheduling can be used, the following items must be in place:

  • The permitted dates and grade levels for Arena Scheduling and SMS Catalog viewing must be set in Portal Options
  • The security for the Student / Parent Portal Group must be set
  • The Scheduling Master Schedule (SMS) for the future term must be in place
  • Course Requests for the students need to be assigned 


Note: Arena scheduling is currently in BETA. Using the Schedule All Students function will change any sections selected using Arena Scheduling.

 

Portal Options Settings

To set the allowable dates for Arena Scheduling, select the Scheduling tab in Portal Options.

    



Enter the desired start and end dates for SMS Catalog viewing and Arena Scheduling by grade level.

 


Portal Group Security

To view the SMS Catalog, the Portal Group requires READ permissions to SMS and SSS.


To make Arena Scheduling updates, the Portal Group requires READ permissions to both SMS and SSS and UPDATE permissions to SSS.


Scheduling Master Schedule (SMS)

Creating the Scheduling Master Schedule is its own process. Additional information regarding how to create a Scheduling Master Schedule (SMS) can be found here.


Course Requests

Creating student course requests can be done in several ways. The method chosen to create the Course Requests is a District preference. Additional information for creating Course Request can be found here


SMS Catalog

To view class schedule availability, select SMS Catalog under Scheduling Process.


 

Arena Scheduling 

To access Arena Scheduling and select actual periods for future classes, select Arena Scheduling under Scheduling Process. The Arena Scheduling form provides current information regarding  class availability and the number of open seats remaining if any.


The legend in the bottom center of the form depicts the current status of each class in the Scheduling Master Schedule:


Available class instances are shown in the main body of the form, along with the number of available seats during a particular period.


To make a period selection for a course, click the center of the circle in the chart that corresponds to the period desired for the course identified on the same row in the left most column. 


To remove the selection(s) prior to saving your choices, select the Reset button just above the chart.


To save your selections, click the Save Changes button.


Note: When selections are saved, the SSS.SE field will be populated with the appropriate section number. In the current BETA version of Arena Scheduling, the selections cannot be changed via AeriesWeb once the Save Changes button has been pressed. 


Student / Parent Portal - Arena Scheduling

Students and Parents can access Arena Scheduling by selecting the new Classes menu option from the Portal's main menu.