The Encrypted Student Data feature allows schools the option to collect and store Social Security numbers for students. This information is stored in the Encrypted Student Data (ESD) table.
In order to be able to use and store Encrypted Student Data, the option "Allow Collection of Social Security numbers via Encrypted Student Data (ESD)" has to be enabled. This option can be enabled on the School Settings page under School Info | Configurations on the Navigation Tree.
User accounts can be given security permission to the Encrypted Student data. User accounts need Read permission to the Encrypted Student Data security area to be able to view the encrypted data. With Read permission they will be able to view the last 4 digits of the Social security Number only. Additionally a User account would need Update to the Encrypted Student Data security area to be able to add or edit the encrypted data. The Administer permission will allow the user accounts to view the full Social Security number instead of just the last 4 digits.
When the option to collect the encrypted data is enabled, the encrypted student Social Security number field can be found in Student Demographics on Student Data 2. A Lock icon will display to the right of the State Stu ID field.
Clicking on the Lock icon will show the social security field hidden under the State Student ID field.
In unlock mode, an Edit icon will display. When clicked on, the social security number field will display in edit mode and information can be added or modified.
After information is entered and the Lock icon is clicked on again, the Social Security field will again be hidden and the State Student ID field will display in its place.