The Scheduling tab on the Portal Options page controls parameters for how students and parents access the Course Request Entry page in the Parent Portal. The Scheduling tab displays options and date windows (per grade level) during which Parents and Students can update course requests, as well as other scheduling options. The Portal Groups of Parents and Students require Update permissions to Course Requests to update course requests using the Parent or Student Portal. The Portal Groups page can be accessed by clicking on the Portal Groups link on the Scheduling tab.
If checked, the option Allow Parents/Students to edit Alternate Course Reqs will allow Parents and Students to add Alternate Courses.
The Course Request Entry page can be accessed from the Student Info dropdown in the Portal.
A Parent/Student Portal Course Request Entry page is displayed below. On the right, the courses within the Course Request (CRQ) table (by grade level) can be displayed using the filter. The CRQ table must be populated and set up for parents and students to view the courses here; see the Update Course Request Options documentation for more information. The student's existing course requests, if any, will display on the left side in the Course Requests area of the page, ordered by Subject Area.
Click the Information icon next to each course to display Course information. Click the Red X to exit.
To remove a course request, click the Red X next to each course. Click OK in the pop-up.
Note: the delete option next to a course request will be displayed only if the course is not locked or scheduled as a section.
The Filter Courses area can be used to filter for a specific course Name or a specific Subject Area. Enter the name, partial name or course number into the Name or Nbr field or select a Subject Area from the dropdown. Press the Enter key or click the Search button to search. To clear the filter, click the Remove Filter hyperlink. In the example below, the filter for English in the Subject Area produced the following available results:
To request a course, locate the course from the Filter Courses menu. Click the Course hyperlink and click OK in the pop-up. See display below.
If more information is needed on the Course, click the Information Icon to view details.
From the pop-up, click Request to select the course request or click the red X to close the popup.
Once a course has been requested, it will display on the left side of the Course Request Entry page in the Course Requests area. In the example below, the Subject Area of Visual/Perform Arts is filtered to display only the courses with Subject Area of Visual/Perform Arts for the student's grade level. Adv Band is requested.
After the course is requested, it will now display on the Course Requests area on the left side of the page in the Visual/Perform Arts Subject Area. Adv Band now displays within the Visual/Perform Arts Subject Area.
If the option Allow Parents/Students to edit Alternate Course Reqs was selected on the Portal Options Scheduling tab, Parents or Students can add Alternate Requests. The page will display an Add Alternate option next to the Primary Requests.
When the Add Alternate option is selected, the selected course will be highlighted.
In the Filter Courses Adding Alternate Course area, search for an alternate course and click on it to add an alternate course request.
A popup window will ask for confirmation. Click OK to confirm the alternate course request or Cancel to abandon the addition.
The alternate course requests will be displayed in italics.
On the Portal Options page's Scheduling tab, two more Scheduling Options can be set to define how parents and students use the portal for scheduling purposes.
Hide Scheduling Results from Parents and Students - This option prevents parents and students from seeing preliminary scheduling results online. Parents and students will only see the Course Requests if they have permissions to View Course Requests.
Hide Currently Scheduled Classes For Future Terms from Parents and Students – This option will prevent any scheduled classes for a future term from being seen in the parent and student portals.