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The teacher Class Attendance page is designed to allow teachers to take attendance for students in their classroom. The page has many new features such as taking attendance by section, multi-school attendance, mass apply attendance codes and quick notes; all determined by the settings on the Portal Options screen. When accessing the attendance page, the current period displayed is determined according to the school bell schedule.
Taking Attendance ↑
To take attendance, the teacher can click in the applicable boxes of A for Absent or T for Tardy to the right of the student’s name. Changes are effective immediately.
The Student data columns on the Attendance page can be sorted. This includes the additional Student data fields that are setup on the Portal Options page to display to teachers. When a column header is clicked on an arrow will display and the column will be sorted in ascending or descending order.
To change the date or period to post attendance for, click the mouse on the Attendance Date or Period dropdown at the top of the page.
The current date will display in green in the date dropdown.
The All Remaining Students are Present button at the top of the page can be used to mark all students present for the selected period. With the option Take Attendance by each Section enabled, this button will display at the top of each section and is used individually for each section.
After attendance has been submitted for a period, a green message will display the date and time the attendance was submitted.
If attendance was not submitted, a red message will display on the top of the page indicating which period attendance was not submitted for. The period will also show in red in the period dropdown list. If the school allows back posting of attendance, a red message will display when applicable for the previous day only.
The attendance page has an Absence Totals area on the right side of the page that shows a total of absences that have been given to a student by type of absence.
The Absence totals do not automatically update when an attendance code is clicked for a student. After attendance has been taken for a student or period, click the mouse on the Refresh Now button at the bottom of the page which will refresh the absence totals and update the area with the latest totals. Each time Refresh Now is clicked, it will update the date and time that the page was last refreshed.
Certain attendance rules can be applied by the district. They can include restricting the times that teachers are able to post attendance. If the district has restricted attendance to only be taken during the period class time and that time has passed, the ability to take attendance will be disabled. The following is an example of a message that will display to the teacher.
Mass Apply Attendance Codes ↑
The Teacher Class Attendance page can display a Mass Apply Attendance Code area that allows for updating attendance for an entire class period with the click of a button or two for quick entry. The Mass Apply Attendance Code feature will display designated absence codes that the teacher can mass apply to students. To use this feature, the Allow teachers to Mass Apply Absence Codes option must be enabled on the Portal Options screen. The code must first exist in the Absence Code Table and must be added in Portal Options with a checkmark to allow Mass Apply. See Portal Options for detailed information.
Enhancements have been added to this feature allowing to filter categories for mass applying attendance codes and notes.
When teachers have the Allow Teachers to Mass Apply Attendance Code option enabled, a "Mass Apply" grey header will display above the class periods on the teacher's Class Attendance page. An expansion arrow will open the mass apply options and display categories based on data contained within each period.
Generally, class sections, student grades and programs will display by default. Additional information will display based on
A green message will appear in the upper right corner indicating the number of records updated.