This article goes over information specific to the LCAP Dashboards. For more detailed information on how to navigate within Aeries Analytics please review the Aeries Analytics Data Analysis articles.
To view the Aeries Analytics dashboards click on the Analytics Dashboards link in the Aeries Analytics node.
The first Aeries Analytics dashboard in the list will display on the page. The navigation pane on the left lists all of the District-defined dashboards that the user has access to first under the My Dashboards header. The LCAP dashboards are listed towards the bottom under the LCAP Dashboards header.
Clicking on the My Dashboards or LCAP Dashboards headers will collapse them allowing more dashboards to be displayed in the navigation pane on a single page. The scroll bar to the right of the dashboards can also be used to scroll to the bottom of the list.
Clicking on a LCAP dashboard title in the navigation menu will bring up the dashboard in the main body of the page. LCAP dashboards display a default set of subgroups for each dashboard to help in cross-analyzing the data. It is important to note that if a subgroup does not contain any students, then that subgroup will not display on the dashboard chart.
The Chart tab at the top left of the form displays the dashboard charts. The Students tab displays a list of the students included in the dashboard.
The Filters tab allows the user to filter the data presented on the chart by Schools, Grades and SubGroups. The SubGroups filter includes all LCAP and all locally defined subgroups. Selections made to these settings will update the display of the Chart and Student list honoring the selections that were made. The updated filter settings for each user are stored in the User Account Options (UAO) table. Filters will be remembered and displayed each time a user accesses the Analytics Dashboard area. Filters can be modified at any time.
In the below screenshot the Schools tab has been altered to only include students in Screaming Eagle High School and Bald Eagle Intermediate School, the Grades tab has been limited to students in grades 6 - 12, and the SubGroups has been limited to the Foster, Homeless, Language Fluency – English Learner, Language Fluency – Redesignated, and Socio-Economically Disadvantaged subgroups. A legend under the dashboard chart displays the school and grade filtering that was applied to the dashboard group.
Clicking on an individual chart will display the list of students that are included in that chart in the bottom half of the page.
The Schools tab and Grades tab below the dashboard chart will display charts of that subgroup by school or grade. The Filters tab allows another area to limit the data that is displayed by Schools or Grades.
Filters can additionally be applied to all charts in a Dashboard group by using the Dashboard Filters option on the top right of the page. When users apply a filter at the Dashboard level, the filter selections will be pushed down to all of the dashboard items.
In the example below, a Dashboard Filter was applied to only display data for Screaming Eagle High School and Grades 9-12. The data in the charts in this Dashboard were updated according to the filter and a label was added to the bottom of each chart identifying the filter.
The Dashboard level filters for each user are stored in the User Account Options (UAO) table. Filters will be remembered and displayed each time a user accesses the Analytics Dashboard area. Filters can be modified at any time.
The Dashboard filters have a Search option to help search for school name, grade or subgroup name. Typing criteria in the search box will display relevant results.
Some charts will display multiple levels, for example, the ELPAC Overall Dashboard displays the four ELPAC Overall Performance levels for each subgroup.
Clicking on the levels to the right of the charts will deselect them and the charts will be updated to only include the selected levels. In the below example de-selecting levels 3 and 4 alters the chart to include only levels 1-2. This can be useful when analyzing data within very small bands.
When clicking on a level in a chart to view the students, the SubGroup and Level will display above the students’ names to identify the list of students. In the below example clicking on the blue area of the Hispanic subgroup displays Hispanic in Moderately Developed (the description of the 3rd level) as the title above the list of students.
Some LCAP Dashboards contain multiple charts on the dashboard. For example, the Grades (HIS) dashboard displays a chart for every Course Department Code that is defined. An individual chart can be enlarged to encompass the entire page by clicking on the chart or on the “enlarge” arrows in the upper right corner of the chart.
When working with the list of students, the student records can be selected and Intervention records or Supplemental Attendance records can be created for them, or the Keep Students button can be selected and a query can be run for these students.
Alternatively, the Set button can be selected for a student. This is equivalent to “Getting” the student. Once a student is Set in Aeries Analytics, the user can navigate to a different part of the system to review that student’s records. In the below example we selected Set for Edward Cortes…
and then navigated to the Attendance page to view his attendance.
Please review the Aeries Analytics Data Analysis articles for more detailed information on working with student records in an Analytics chart.