College Entrance Requirements

From Student Data click on Test Scores and then College Entrance Req’s. The following form will display.  When a student meets the UC or CSU college requirements a message will display at the bottom of the form. The student's transcript, current classes and academic plan records are use to calculate the credits Completed, Current, Planned and Needed for each subject area. 



It is very important that the UC Entrance and CSU Entrance fields on the Courses (CRS) page - California Specific Fields tab have been set up with the correct UC/CSU subject areas. 


For more information on configuring the CSU and UC Entrance requirements please see the Courses documentation.



Changes to College Entrance Requirements for the Winter/Spring/Summer 2019-20 Classes

For the 2019-20 Winter, Spring and the following Summer term, the university systems are accepting "Credit/No Credit" or "Pass/Fail" grades in lieu of letter grades for all courses as a result of the Spring 2020 school closures. More detailed information from the CDE and the UC and CSU university systems can be found in these links:


CDE - FAQs on Grading and Graduation Requirements

The University of California’s Response to COVID-19: Admissions and Financial Aid 

COVID-19 Interim Impacts on CSU Undergraduate Admissions Policies and Practices


The Transcript Definition Terms tab is used to determine which records in the transcript (HIS) will be treated as courses taken during the 2019-20 Winter, Spring and following Summer terms. The terms mapped to State Term Codes H5, H6, Q4, S2, T3 and SS will be considered as being within this time frame.


The College Entrance Requirements page, CSU Eligibility Reporand UC Eligibility Report have been updated to handle the calculation of credits for UC and CSU Eligibility to support the policy changes as a result of Spring 2020 school closures. A new option must be set by schools: "Does the School Year on HIS records change for the Summer following an academic year?"  This option will allow Aeries to determine which transcript (HIS) records to allow the issuance of credit as meeting A-G course completion for courses that receive a "Credit" or "Pass" grade instead of the usual  "A", "B" or "C" grades.


After updating to the 5/7/2020 or later Aeries Web update, the first person to access the College Entrance Requirements page at each school site will have the opportunity to set up the option "Does the School Year on HIS records change for the Summer following an academic year?" The response will be saved in the Options (OPT) table. 



This option is also available in the Print UC Eligibility Report and the Print CSU Eligibility Report on the College Requirements page and in View all Reports.



If the summer school following the regular school year keeps the same year, then this option should remain unchecked. In this case the 2019-20 Summer school records are considered to be part of the "Winter/Spring/Summer 2020" terms and will include the "Credit" and "Pass" course grades when calculating the A-G course completion requirements. 


If the summer school following the regular school year advances to the next year, then this option should be checked. In this case the 2020-21 Summer school records are considered to be part of the "Winter/Spring/Summer 2020" terms and will include the "Credit" and "Pass" course grades when calculating the A-G course completion requirements. 


The calculation of A-G credits on the College Entrance Requirements page and in the UC and CSU Eligibility Reports has also been modified to include the credits for A-G courses with a "Credit" or "Pass" grade if the "Credit" or "Pass" grade was given for a Winter 2019-20, Spring 2019-20 or Summer course following the 2019-20 regular school year. "Credit" and "Pass" grades for any other school year or the Fall 2019-20 school year will not satisfy the A-G course completion requirements. 


The "Credit" and "Pass" grades are not included in the UC or CSU GPA calculations, only the "A" - "F" grades are used to calculate the GPA. 


In the below CSU Eligibility Report example, the student received "Credit/No Credit" and "Pass/Fail" grades for the Spring 2019-20 A-G course grades. In order to fulfill CSU A-G requirements a student must receive a grade of "C-" or better, or for the Winter/Spring/Summer 2020 terms a "Credit" or "Pass" grade. This student did receive a "C-" or better and a "CR" grade for the Spring 2019-20 term in the History subject area, so she completed all 20 credits for the History requirement. For English the student only received 4 grades with a "C-" or better, plus the Spring 2019-20 term with a "P" grade, so she completed 25 credits for the the English requirement. 


Notice that the "CR" and "P" grades are not included in the GPA calculation.





College Entrance Tests

Under Test Scores click on the College Entrance Tests node. Additional tabs can be selected to display specific test data. Test records can be added by using the Add New Record button. The following pages are the SAT I and SAT II.





The following pages are used to store the ACT and AP scores. 





A separate tab has been added for IB scores. 



The Other test form is used to store additional tests taken by the student.




Please refer to the following articles for more information on how to import College Entrance Test scores into Aeries:


To import ACT, PreACT, AP, PSAT and SAT test results:   Import Test Results

To import 2016-17 and earlier SAT and PSAT test results:  Import Fixed Length Files - Client Only