The Check Letter Text option allows users to edit the text that prints on the Graduation Status Letter to Parents. In order to insert data about the student in the body of the letter field names must be entered into the letter in brackets.

Only certain fields currently work on letters. These are: [FN], [LN], [PG], [SX], [GR], [BD], [MN], [CU], [HE/SHE], [HIM/HER], and [HIS/HER]. These fields will work in all letter texts printed in Aeries.

Letters can also be created and designed for students whose primary language is different than English. This can be done by creating another letter using the Add button and entering the appropriate text in the language selected.

The name for this new letter must start with Graduation Status with an extension, such as, “Sp” for Spanish. The Correspondence Language of the current letter must also be set for the language of the individuals to receive this letter. Leave the Correspondence Language field blank to indicate the default letter for students whose Correspondence Language (STU.CL) field is blank.

To print the Graduation Status Letter click the mouse on the Print Letters button and the following letter will be generated.