The Grade Reporting Codes and Descriptions page allows codes and descriptions to be added to the Code (COD) table that will be used in Grade Reporting. Select Grade Reporting Codes and Descriptions from the Setup / Config category on the Secondary Grades Dashboard or under Grade Reporting | Configurations in the navigation. There is a specific tab for each section of codes that can be printed which includes the Academic Marks, Citizenship/Work Habit Marks, Comment Codes and Message Codes.
The following are the codes or descriptions that will print on report cards:
- Academic Marks - descriptions print below the grade area on report cards (plus or minus marks do not get entered. Marks only!!)
- Citizenship/Work Habit Marks - descriptions will print below the grade area on report cards
- Comment Codes - descriptions print on report cards if selected.
- Message Codes - will print specific comments on a student's report card. Codes are entered and stored from the Student Data form.
To add a code and description click on the Add New Record button. Enter a code and press Tab. Type the code description. Click on the Save icon when completed.
All marks and codes can have up to six Correspondence Language codes and descriptions that will print on a report card according to the student’s Correspondence Language (STU.CL). To display the Correspondence Language fields, click in the Show Correspondence Language option on the lower left of the page. The following form will display. To add a Correspondence Language, click on the Edit icon to the left of the Code. The page will now display in edit mode. Select the CL code from the drop down. Type the translation in the Description field for the Academic Mark selected. Enter all translated descriptions for each code. Click on the Save icon when completed. When the report card prints all Academic Marks will display different text depending on the students' correspondence language.
For example, a student with a correspondence language (STU.CL) of 01 will print Excepcional for Mark A in the mark description area on the report card.
Codes and Descriptions can be entered for all Academic Marks, Citizenship/Work Habit Marks, Comment Codes and Message Codes.
The following is an example of a report card that has the Comments printed in the students Correspondence Language (STU.CL) for Spanish.
NOTE: The translations must be set up in Grade Reporting Codes and Descriptions; otherwise the default description will print
If the Correspondence Language codes for Spanish (01), Vietnamese (02), Cantonese (03) or Korean (04) are selected, then the headings on the report card will also be translated.
A Print button is available at the bottom of the Grade Reporting Codes and Descriptions page. The Print button will open the Report Viewer window which can generate a report that contains all of the grade reporting codes and descriptions entered on the page.
The Report Viewer will display a listing of correspondence languages available which can be selected. The correspondence languages listed will be based on the correspondence language codes and descriptions that have been entered on the Grade Reporting Codes and Descriptions page.
The following is an example of the Grade Reporting Codes and Descriptions report. If a correspondence language has been selected and one of the descriptions is missing a translation an asterisk (*) will appear to the right of the description to indicate that the code was not translated on the page.