There are several ways to add students to a session:

  • Add by student numbers or Perm ID on the Students (ATA) tab
  • Add by Master Schedule section number for a secondary school or Teacher # for an elementary school. This will add all students in a section or a class.
  • Add with “Allow Walk-ins” option during Sign In or scanning
  • Add with Aeries Analytics™




Click the mouse on the Students (ATA) tab to enter the students for this session. The Effective Date defaults to today and will be the Start Date for the students. Change the Effective Date before adding students if the session Start Date is not today.


Click the mouse on the Input button and the following input form will display. Enter student numbers or ID numbers separated by spaces and click the mouse on the Insert Students button.



Click the mouse on the Load Students button to display students scheduled in the session.



The Add New Record button can also be used to add students. Enter the Student number or use the Search icon for a Student Lookup. Select the student and click the mouse on the Save icon.



Link MST Section/Link Teacher


To add students by Master Schedule Section Number enter the section number in the Linked MSTSection field.



For an Elementary school the field is labeled as Linked Teacher. Enter the teacher #.




After the Section or teacher number is populated, click the mouse on the Students (ATA) tab. When linking a teacher number, Verify the Effective Date on the right side of the page. This is the start date that will be used when adding the students. The Effective Date will default to today but can be changed before adding students. When linking an MST section, the Course Attendance (CAR) table will be used to populate Start and End Dates, so the Effective Date is not utilized.


Click the mouse on the Add Students from Linked Teacher button to add the students. In a secondary school, the button will be labeled Add Students from Linked Section.

NOTE: While a Session is linked to an MST section, changes to CAR will automatically sync to the Supplemental Attendance Students (ATA) table. A verification message will display, click the mouse on the OK button.


Click the mouse on the Load Students button to display students scheduled in the session.

NOTE: The Start date can be adjusted manually for each student on the Students tab. Click the mouse on the Edit icon to the left of the student record to change the date.


Copy or Move Students


Students can be moved or copied to other sessions by using the Move or Copy buttons on the right side of the page. To tag a student, click the box to the far right of the student record. Enter a session number from the New Session dropdown.



Click the appropriate Move or Copy button:

  • Move All – Will drop all students from the session and move them to the new selected session.

  • Move Tagged - Will drop tagged students from the session and move them to the new selected session.

  • Copy All - Will Copy all students from the session to the new selected session.

  • Copy Tagged - Will Copy tagged students from the session to the new selected session.


Add Students With Aeries Analytics™

Students can also be added to existing sessions through Aeries Analytics™. On the Analysis Dashboard page, right click on the applicable graph to View Students.



The following student list will display with a Create Supp Att Records button at the bottom of the page. Use the check mark in the 1st column to select or deselect all or selected students to be added to the session. Click the mouse on the Create Supp Att Records button after the students are selected



.

When the Create Supp Att Records button is clicked the following page will display. Click on the Program dropdown to display all the existing sessions for the Program. Select the appropriate Session. Verify the Start date and change if necessary. Enter a Stop Date if applicable. A Participation Reason can also be selected.



Click the mouse on the Submit button and a message will display asking if you wish to create ATA records for the selected students. Click the mouse on the OK button to continue or on the Cancel button.

 

Participation Reasons

After students have been added to a session, Participation Reason codes can be assigned to the students. Participation Reason codes are optional and can be used to tag students with the reason they are in a particular session. Reports can be grouped or sorted by the student’s Participation Reason.


On the Students (ATA) tab, click the mouse on the Edit icon to the left of the student record and select the code from the Reason dropdown. Below is an example of some codes that can be added to the Code table.



NOTE: See Initial Set-Up for setting up Dropdowns to the Code table for the Reason field.


Session Required for Attendance

If the Session is linked to an ATT Period, then the Req Att option will display when adding or editing a record on the Students (ATA) tab. In a situation where a student may be enrolled in multiple Supplemental Attendance sessions that are linked to the same period, checking this option will count only this session when updating period attendance for this student based on Supplemental Attendance data.



Drop Or Delete Students


Students can be dropped or deleted from a session. To Drop a student click the mouse on the black triangle in the Stopped column. A message will display confirming that you wish to close the enrollment. Clicking the mouse on OK will add a Stop Date to the record as of the Effective Date.




To Delete the student from a session, click the mouse on the Edit icon to the left of the student record and click on the Delete icon.



NOTE: Students with attendance previously submitted (ATD records) cannot be deleted.