Table of Contents
Overview ↑
From the Pages navigation tree, search for Attendance.
The Attendance page can be accessed for information, attendance submission and attendance updates. Currently enrolled students will display when a teacher logs into Aeries and navigates to the Attendance page.
On the Class Attendance page, there are several icons available for each student that allow the teacher quick access to information. The options available are:
- View Student Profile - This icon takes the teacher to the Student Profile page for this student
- View Attendance Detail - This icon takes the teacher to the Attendance Detail page for this student
- View Contacts - this icon opens the Quick Contacts sub-menu for this student.
The teacher Class Attendance page is designed to allow teachers to take attendance for students in their classroom. The page has many new features such as taking attendance by section, multi-school attendance, mass apply attendance codes and quick notes; all determined by the settings on the Portal Options screen. When accessing the attendance page, the current period displayed is determined according to the school bell schedule.
Options ↑
The teacher's display is determined by the Attendance Portal Options that have been specified by the district. The Attendance Portal Options determine the following on the Attendance page:
- Which attendance codes are available to teachers for attendance submission
- The date ranges which teachers are able to submit or modify attendance
- The time ranges which teachers are able to submit or modify attendance
- Whether teachers can view, submit or modify Attendance Notes
- The number of days that student add/drops are displayed on the Attendance page
- Any additional student data fields displayed on the Attendance page
- Lunch Count submission
Taking Attendance ↑
To take attendance, the teacher can click in the applicable boxes of A for Absent or T for Tardy to the right of the student’s name. Changes are effective immediately.
The Student data columns on the Attendance page can be sorted. This includes the additional Student data fields that are setup on the Portal Options page to display to teachers. When a column header is clicked on an arrow will display and the column will be sorted in ascending or descending order.
To change the date or period to post attendance for, click the mouse on the Attendance Date or Period dropdown at the top of the page.
The current date will display in green in the date dropdown.
The All Remaining Students are Present button at the top of the page can be used to mark all students present for the selected period. With the option Take Attendance by each Section enabled, this button will display at the top of each section and is used individually for each section.
After attendance has been submitted for a period, a green message will display the date and time the attendance was submitted.
NOTE: Teachers MUST submit Attendance everyday. If all students are present, use the All Remaining Students Are Present button to log attendance submission.
If attendance was not submitted, a red message will display on the top of the page indicating which period attendance was not submitted for. The period will also show in red in the period dropdown list. The color coding in the Period dropdown will be updated when the page is refreshed. If the school allows back posting of attendance, a red message will display when applicable for the previous day only.
The attendance page has an Absence Totals area on the right side of the page that shows a total of absences that have been given to a student by type of absence.
The Absence totals do not automatically update when an attendance code is clicked for a student. After attendance has been taken for a student or period, click the mouse on the Refresh Now button at the bottom of the page which will refresh the absence totals and update the area with the latest totals. Each time Refresh Now is clicked, it will update the date and time that the page was last refreshed.
Certain attendance rules can be applied by the district. They can include restricting the times that teachers are able to post attendance. If the district has restricted attendance to only be taken during the period class time and that time has passed, the ability to take attendance will be disabled. The following is an example of a message that will display to the teacher.
Mass Apply Attendance Codes ↑
The Teacher Class Attendance page can display a Mass Apply Attendance Code area that allows for updating attendance for an entire class period with the click of a button or two for quick entry. The Mass Apply Attendance Code feature will display designated absence codes that the teacher can mass apply to students. To use this feature, the Allow teachers to Mass Apply Absence Codes option must be enabled on the Portal Options screen. The code must first exist in the Absence Code Table and must be added in Portal Options with a checkmark to allow Mass Apply. See Portal Options for detailed information.
Enhancements have been added to this feature allowing to filter categories for mass applying attendance codes and notes.
When teachers have the Allow Teachers to Mass Apply Attendance Code option enabled, a "Mass Apply", grey header will display above the class periods on the teacher's Class Attendance page. An expansion arrow will open the mass apply options and display categories based on data contained within each period.
Generally, class sections, student grades and programs will display by default. Additional information will display based on defined data under "Student Fields on Attendance Screen" from the Portal Options.
(From Portal Options)
Filters must be set prior to using the mass apply option. Either leave all data defaulting as selected, this will allow mass applying to the entire page (all sections/periods for the teacher), or uncheck the "All" box for a chosen category and select the desired criteria. Once all options have been set, you must select the "Apply Filter" button.
In this example, the mass apply option will be set for PE class (section 5213) only and all other categories will include all students.
Once a filter has been applied, all records included in the filter will be displayed in blue. This will help to identify the records that will be changed prior to selecting the Mass Apply Option.
After selecting Apply Filter button, the window for Mass Applying data will expand to show the mass apply options. These Mass Apply features will only display if the teacher portal group has been given proper permissions. If the teacher group only has permissions to one of these mass apply features, only the one with permissions will display.
To Mass Apply Attendance Codes, use the drop-down to select any code available to the teacher as defined in Portal Options. Absence codes added with the Mass Apply Attendance Code feature will not overwrite absences already added for students unless the Force Overwrite option is selected. The Mass Apply Attendance Code feature will not overwrite verified absences unless the teacher has been given Allow Mass Apply permissions for the verified absence code. To mass apply an attendance code for all filtered students, click on the Apply button. Mass Apply Codes and Notes have separate Apply buttons and are used independently. However, it is only necessary to apply a filter one time if the teacher wishes to mass apply attendance codes and notes to the same selected criteria.
A green message will appear in the upper right corner indicating the number of records updated.
