Overview 

Configurations

Tables 

Steps 

Options


Overview  ↑

A final year average of semester grades may be calculated for a final year grade mark on the report card. The Grading Periods page contains the steps needed to create a grading period for the year and to specify the calculation.
See Texas - Grading Periods.

  

Configurations  ↑


  1. On the Multiple Mark Headings and Descriptions page, create a final mark and select this mark from the Final Yearly Grade Mark drop-down.

    This step must be completed before creating a grading period for the year. Any grading period using the final yearly grade mark will calculate based on courses with the same service id. Currently, the final average only calculates if there is one course in each grade mark with the same service id.


Enter text in the Grade Mark Verification Listing by Service ID Report Footer field to print custom messages on the report, if desired.  Each school may enter custom text up to 255 characters to print on the report that will be visible when the report option to add a signature line is chosen. See Texas - Grade Mark Verification Listing by Service ID and Grade Reporting Multiple Mark Headings and Descriptions

Note: We do not recommend using the Enter key to insert a new line in the footer text unless the text is short as the footer will only print two lines of text on the report.  

  2. Navigate to Grade Reporting > Configurations > Grading Periods page and click the +Add Grading Period button in the Y-Year section to create a new grading period.

Enter the Grading Period information as outlined in Texas - Grading Periods. 
In the GRD Marking Period field, select the mark identified as the Final Yearly Grade Mark on the Multiple Multiple Mark Headings and Descriptions page.
The Is Calculated checkbox will be checked by default
  • Establish weights for calculating the average from the Grades table (GRD) for the current school year.  The percentages must total 100. For example, this calculation will average the 1st and 2nd semester grades:

    NOTE:   The Final Year Mark calculation requires the use of numeric marks.

    The final Year Grade Mark currently only calculates when there is 1 course with the same service id per semester.



    3. On School Info > Portal Management > Portal Options - Grades: 
    • Open GRD Grading Windows for Teachers for both the last grade mark AND the final yearly grade mark to indicate the date ranges when teachers can enter grades for the grading period.

      Teachers will import grades into the last mark, for example M8 2nd Semester and since the window for the final yearly mark is also open, this will automatically calculate the final yearly grade mark based on the calculation defined in the grading period on the Grading Periods page.



      Teachers will also see a button on the TeacherGrades page to View Mark Verification when a final yearly grade mark is defined and this mark's grading window is currently open or has been open at some time within the current school year.  Clicking this button will open the Grade Report Mark Verification Listing by Service ID report filtered for the current teacher and period displayed on the page listing all of their current students and all of their courses and grades with the same Service ID.


    Tables  ↑


    Table
    Multiple Mark Headings and Descriptions (MMR)
    Grading Period (GRP)
    Grades (GRD)
    Portal Options (POP)


    Steps  ↑

    1. Initialize the the New Grade Reporting Cycle for the 2nd semester grades.
      There will not be an option to initialize the mark identified as the Final Yearly Grade Mark.

    2. Open the grading window for 2nd Semester and Final Year Marks.  Enter the same start and end dates for these on the School Info > Portal Management > Portal Options – Grades tab.

    3. Teachers will load the grades from their gradebook for the 2nd semester grades on the Grade Reporting > Grades by Teacher page.  There will not be an option to load grades into the Final Yearly Grade Mark as the final mark will be calculated.

      After the teacher loads the grades from their gradebook, if the Final Year Grade Mark grading window is open on the Portal Options > Grades page then:
      • The Final Yearly Grade Mark will automatically calculate based on the Grading Periods calculation for courses with the same service id for the current school year.

      • NOTE: The final Year Grade Mark currently only calculates when there is 1 course with the same service id per grade mark used in the Grading Period calculation.


        This final yearly grade mark is read only and is saved in the Grades  (GRD) table and is viewable on the Grades page . Any changes to the gradebook or the grade marks used in the grading periods calculation will automatically recalculate this final year grade.

      • The View Mark Verification button will run the Grade Mark Verification Listing by Service ID report for that teachers current students and all of their courses and grades with the same service id for the entire year. Any grades from another teacher will be indicated in the teacher column.

        This button is also available on the Grades by Teacher page.

        NOTE: When the grading window for the final year mark is closed, this mark will not recalculate when changes are made to on the Grades by Teacher page.  Any grade mark changes need to be made on the Student Data > Grades page.  The View Mark Verification button and report will continue to be available after the final year mark grading window has closed.


    4. On the Student Data > Grades page, when any of the marks that affect the final grade are added or edited, the final yearly grade mark will automatically recalculate when saved.

    5. Run the Grade Mark Verification Listing by Service ID report from the Reports menu to distribute to teachers for their review and signature. This report will show all of their current student's courses and grades with the same service ID for the entire year. Any grades from another teacher will be indicated in the teacher column. See Texas - Grade Mark Verification Listing by Service ID

    6. Print Report Cards including all marks.

      NOTE: The Copy Grades to Transcripts (HIS) options will NOT include the final average mark. The 2nd Semester grade mark should be copied and the transcript will calculate the average marks based on the transcript averaging settings. See Transcript Averaging.