Aeries Software enables authorized vendors to access data through the Aeries API and the OneRoster API. These integration methods are preferred for both vendors and districts. For vendors who cannot support an API connection, we offer alternative options to automate data extraction from Aeries according to your specified needs.


ASB Works currently requires an FTP data upload.


TABLE OF CONTENTS


Configuration

Districts hosted by Aeries can request assistance from our Integrations Team to configure scheduled data extraction processes. An Integration Engineer can help your district create a process that will query data from Aeries, modify it as needed, and send it to ASB Works.

The basic steps for this process are outlined below:

  1. Contact ASB Works and collect as much information as possible:

    • File Transfer Protocol (SFTP/FTP) information, credentials, and file sending schedule
    • School Codes to be included
  2. Populate School Codes in ASB Works:
    1. This is done on each individual school within ASB Works on the "Admin > Our School" page
    2. For the "School Code" field, use the same code the School has within Aeries
      1. Ex: Screaming Eagle High is School Code 994 within Aeries, so put 994 in ASB Works.
    3. This must be done for EACH school in ASB Works that you want to have imported automatically.

  3. Submit a support ticket:

    • Go to support.aeries.com and enter a ticket requesting a new ASB Works integration for your district. Provide all the information you collected in the ticket. 
      * Please do not provide unsecured passwords. A secure link will be provided.

  4. Collaboration with an Integration Engineer:

    • An Integration Engineer will be assigned to work with you on the process.


Security

Data is pulled from the following tables:

  • Student data (STU) 

A SQL Security Role and Account will be created with permissions to applicable tables based on the files you will be sending to ASB Works.


Vendor Information


More information about the Aeries - ASB Works Integration can be found on the ASB Works Support Site and/or in the attached document.


https://www.graystep.com/asbworks/