Eligibility (ECA)
The Eligibility tab displays specific details that can be hand entered for each student. The Load Data button is used to create a record in the ECA table for selected students. This function will also calculate the Currently Enrolled fields and the Last Mark fields according to the Grade Mark selected. Prior Mark values are copied from the Last Mark when the option to move existing data from “Last” to “Prior” is used.
The credit and GPA fields can be entered by hand only while they are 0. When the stored Currently Enrolled or Last Mark values no longer match the student’s current classes and grades, they are highlighted in yellow so you know the data has changed since it was loaded. The Report button prints the Extracurricular Activities Listing.
All Activities that have been entered from the Activities and Awards page or the Activities tab on the Extracurricular Activities page that are flagged in the Type field with code of 1 - Activity will display at the bottom of the form.
The Limit to Current Activity Records option will limit the activities displayed to only current activities. An activity is current if the Start Date is either blank, less than or equal to today’s date and the End Date is either blank or greater than today’s date.
GPA History (GRG)
The GPA History tab will display the GPA’s that have been stored in the GRG table for the student, starting with the most recent year stored for the school.
Prior years can be selected from the Select Year dropdown and the GPA’s that are stored in the GRG table for that year will display.
Activities (ACT)
The Activities tab will display all activity records previously entered on the Activities form that contain a Type code of 1-Activity. Activities can be added, changed or deleted from this form or the Activities and Awards page. Both Type 1 records (activities) and Type 2 records (awards) can be added. However, only Type 1 records will be displayed (so an award record that is added here will not be displayed on this page). To add and view awards, use the Activities and Awards page.
An option is available to Limit to Current Activity Records. Selecting this option will limit the activities displayed to only current activities. An activity is current if the Start Date is either blank, less than or equal to today’s date and the End Date is either blank or greater than today’s date.
To add an Activities record, click on the Add New Record button. The Date will default to today’s date but can be changed. Select Type 1 for Activity. Select the Code and the description will display. Enter a Start Date and End Date. Enter all additional information, such as Season, Status, Transportation Date, and Transportation Status, and click the icon to Save the record. These four fields are only available on this tab, not on the Activities and Awards page. Clicking Add New Record creates the record right away; delete it if it is not needed.
The Eligibility tab will now display the Activity record at the bottom of the form.
Probations (ECP)
When a Probation Used Date is entered on the Eligibility tab, a record will be created and stored in the Probations (ECP) table. Enter the Season and Code for the probation on the Probations tab. Probation records can also be added on this tab with the Add New Record button.
