The Eligibility tab displays specific details that can be hand entered for each student. The Load Data button is used to create a record in the ECA table for selected students. This function will also calculate the Currently Enrolled fields and the selected Last Mark and Prior Mark fields according to the Grade Mark selected.
All Activities that have been entered from the Activities form or Activities tab that are flagged in the Type field with code of 1 will display at the bottom of the form.
The Limit to Current Activity Records option will limit the activities displayed to only current activities. An activity is current if the Start Date is either blank, less than or equal to today’s date and the End Date is either blank or greater than today’s date.
GPA History (GRG)
The GPA History tab will display the current year’s GPA’s that have been stored in the GRG table for the student.
Prior years can be selected from the Select Year dropdown and the GPA’s that are stored in the GRG table for that year will display.
The Activities tab will display all activity records previously entered on the Activities form that contain a Type code of 1. Activities can be added, changed or deleted from this form. However, only Type 1 records can be added.
An option is available to Limit to Current Activity Records. Selecting this option will limit the activities displayed to only current activities. An activity is current if the Start Date is either blank, less than or equal to today’s date and the End Date is either blank or greater than today’s date.
To add an Activities record, click on the Add New Record button. The Date will default to today’s date but can be changed. The Type will default to a code of 1 for Activity and cannot be changed. Select the Code and the description will display. Enter a Start Date and End Date. Enter all additional information and click the icon to Save the record.
The Eligibility tab will now display the Activity record at the bottom of the form.
If a student has been flagged with a Probation on the Eligibility tab a record will be created and stored in the Probations (ECP) table.