Work Permits General Information
Except in limited circumstances defined in law and summarized in the child labor law booklet, all minors under 18 years of age employed in the state of California must have a permit to work. For more information please refer to the following link: State of Ca. Department of Industrial Relations
Prior to permitting a minor to work, employers must possess a valid permit to employ and work. The permit to employ and work are issued on the same form. Typically, after an employer agrees to hire a minor, the minor obtains from his or her school a Department of Education form entitled "Statement of Intent to Employ Minor and Request for Work Permit". The form must be completed by the minor and the employer and signed by the minor's parent or guardian and the employer. After returning the completed and signed form to the school, school officials may issue the permit to employ and work.
The Aeries Work Permit form provides the school with work standards permitted by the state for a student according to their age. The Work Permit form allows the school to keep track of the students that have work permits, when they were issued, when they expire and the employer information.
In order, for user accounts to be able to access the Work Permit and Work Permit Visits pages, permissions to the WPT and WPV tables must be given under the Users security page.
The ability to print the work permit requires Read access to the WPT table. This report is also available for account types of Teachers, Parents, and Students. Permissions to the appropriate groups can be given under the Portal Groups security page.
To access the Work Permit form, click the mouse on the Other node under Student Data on the Navigation Tree. Then click the mouse on Work Permit.
When adding a new work permit for a student, the default work standards permitted for a student will display depending on their age under the Hours, School in Session and School Not in Session section of the form. A printed Work Permit can also be printed from this form.
Certain information must be setup prior to using this form. The Permit Type field that displays on this form must be setup in the Update Code Table which is accessible under the Configurations Node on the Navigation Tree.
The Employer information can be setup through the Employers option on the Work Permit form. The Rules option will display the standards setup by the state for students according to their age and will also print on a work permit when generated.
PERMIT TYPE SETUP
The Permit Type information is setup in the Update Code Table. To access the Update Code Table page, click the mouse on the Configurations node under School Info on the Navigation Tree.
Click the mouse on the Table drop down arrow and select the WPT table.
Click the mouse on the Field drop down arrow and select the TY field.
Click the mouse on the Add New Record button and the cursor will display in the Code field. Enter a Code for the permit type and press Tab. Enter the permit type Description.
To have the Permit Type be marked and printed on the B1-4 or the B1-1 Work Permit enter 1.00 – 5.00 in the Amount column. Click the mouse on the Save Record icon to save the new record.
If the Amount column is utilized when the code is selected from the Work Permit form a check mark will automatically be printed on the Statement of Intent To Employ B1-1 form and the Permit To Employ or Work B1-4 Form. The amount entered in the Amount column MUST match the number on the form. For example, 5. General on the form below must have a 5.00 in the amount column for General.
The following are the values to be entered into the Amount columns for each Permit Type:
1.00 - Full Time
2.00 - Work Experience, Vocational Ed or Personal Attendant
3.00 – Workability
4.00 – Restricted
5.00 - General
Below is a sample General Permit to Employ: