Secondary Standards Based Grades uses the following tables in Aeries:
GRD – Grade Reporting
GRO – Grade Reporting Options
GRS – Secondary Standards Based Grades
SBR – Standards Based Courses
SBV – Standards Based Marks
STN – Standards
Users that are setting up both the Standards Based Grades for Secondary Schools and the secondary report card will need permissions to the following areas. To set up Standards Based Grades for Secondary Schools they will need full (Read, Insert, Update and Delete) to: Course Data, Grade Reporting Options, and Standards Based Valid Marks.
To set up Secondary Report Cards/ initialize report cards for each grading term they will need full (Read, Insert, Update and Delete) to: Grades, Grade History, Grade Reporting Options, Grade Reporting Address Options and Mark Headings and Descriptions.
Setting up Standards
The Standards screen is found in Grade Reporting, Configurations. Standards can be displayed in a list of all standards, or in a tree format which shows the hierarchy of the standards. A Search box is available to limit the standards displayed, as well as filters for type of standard and grade level.
Click the mouse on the Add New Record button to enter a new standard into the table. In the screenshot below a 12th grade Writing standard is being added to the Standards table. Enter the Standard ID, Title, Type of Standard, and if it is a substandard, then select the higher level standard that it is under in the Category field. If the standard will be receiving a grade on the report card, then Mark Type1 must be set to Progress Toward Standard.
Select the terms when this standard is assessed and the grade level(s) that it applies to. Up to six translations can be entered for each standard. Select the Correspondence Language code and enter the translation into the field next to it. Click on the Save button when complete.
To edit a standard select the standard in the Display List. The standard definition will display on the right. Select the Change button. Once all changes have been made, select Save.
NOTE: Standards should not be modified once the Grade Reporting Cycle has been initialized.
The California State Standards, Common Core Standards and Next Generation Science Standards can be imported into Aeries. The Load CA State Standards form is available in Admin Client in View all Forms.
Defining Standards for a Course
The Standards tab in the Courses screen is used to define which standards apply to each course and if they display on the report card. Standards assigned to courses at one school or at the District level will apply for all schools. Users will need full permissions to Course Data to associate a standard to a course.
To view or update the standards for the courses click on the Scheduling Process node expand it and then click on Courses.
The Courses screen will appear in the center of the screen. Click on the Standards tab to view any standards associated with a course, or add, edit or delete that association.
To define a standard for a course enter enter the Course Name or Course ID into the Search box and click on Go. Select the course to view it. Click on the Standards tab. Click on Add Standard(s).
The following screen will display. To search for a standard enter a key word or the first few letters to filter for in the Search box. Select the Type of Standard to choose. The options are Local, Common Core or CA State Standards. These standards must already be defined in the Standards table in order to choose them. Enter the Grade level of the standard to limit the number of standards that appear in the list. Click on Go.
A list of all of the standards that meet the selection criteria will come up. Click on the standard that will be associated with the course to select it. If the standard has sub-standards and you wish to also associate those standards to the course leave the Include Related Standards option selected. Click on OK to complete this process.
NOTE: To add only the higher level standard to a course without its’ substandards, de-select the Include Related Standards option before clicking on OK to add the standard.
To prevent a standard from displaying on the report card or to delete the association of a standard to a course click on Edit Standards. The RptCard? option can be used to de-select any standards that should not be printed on the report card.
To delete an association to a standard click on the Red X and click on OK to the prompt confirming that you wish to delete the standard from the course. The standard will be lined out. Once the screen is refreshed the standard will no longer display on the screen.
Secondary Standards Based Grades Options
The Grade Reporting Options form is used to select the Grade Reporting Options and the Secondary Standards Based Grade Reporting Options.
In order to use secondary standards based grades, the Secondary SBG Options screen needs to have the grade range entered that will be using the secondary standards. Leaving this value blank will disable secondary standards based grades for this school. To enter a grade range click on the Change button.
Enter the grade range that will be using secondary standards based grades and click on Update to save the changes or Cancel to leave the screen without saving.
NOTE: Each school can define their own grade range that will use secondary standards based grades.
The Mark Types codes are automatically setup with default descriptions.
Mark Type 1 (default is Achievement) is used to define a student’s level of accomplishment for the subject being graded.
Mark Type 2 (default is Effort) is used to define a student’s effort towards the grade level standards.
Mark Type 3 (default is Progress Towards Standards) is used to define a student’s progress
towards each standard that is set up.
Mark Type 4 Check Mark is a check mark and cannot be changed. Any value entered will display and print as a checkmark.
Mark Type 5 Other Comment Graded 1-5 cannot be changed.
To change the Description, click on the Edit icon next to the Mark Type Code. Enter the new description. Click on the Save icon to save the changes or the Undo icon to leave the screen without changing.
Translations into another language can be done by selecting the Correspondence Languages option, clicking on the Edit icon next to the code, and entering the Correspondence Language Code and the Correspondence Language Description (translation). Click on the Save icon to save the changes or the Undo icon to leave edit mode without saving changes. Up to six language translations can be entered.
NOTE: Changes made to the Mark Types screen in one school will affect all secondary schools. These values are district-wide.
The Valid Marks screen is used to identify the marks that will be used for the secondary standards grade reporting.
Marks can be defined for three Mark Types. The Add New Record icon towards the bottom of the list is used to add the new mark. The Achievement and Effort mark types can have a maximum of six defined marks and the Progress Toward Standard mark type can have a maximum of 5 defined marks.
NOTE: The Valid Marks apply to all Grade Ranges in the Secondary Standards Based Report Grades.
To edit the Mark record click on the Edit icon next to the Mark value. The Mark Title and Sort Order can be changed.
Click on the Save icon to save the changes, the Undo icon to leave the screen without saving changes, or the Delete icon to delete the entire Mark record.
Translations into another language can be done by selecting the Correspondence Languages option, clicking on the Edit icon next to the mark code, and entering the Correspondence Language Code and the Correspondence Language Title. Click on the Save icon to save the changes, the Undo icon to leave edit mode without saving changes, or the Delete icon to delete the entire record. Up to six language translations per mark can be entered.
NOTE: Changes made to the Valid Marks screen in one school will affect all secondary schools. These values are district-wide.
In Portal Options on the Grades Tab, select the Support Standards-Based Grade Reporting option.