The Gradebook tab will display the various gradebook options including the ability to lock down gradebook options in teacher gradebooks. 


Portal Options > Gradebook tab


  • Only Show Check Marks for Assignment Scores to Parents and Students – With this option selected, a check mark will display in place of the students assignment score.  Below is an example of Parent Portal Gradebook with the option selected.  Check marks display in place of scores.  

  • Allow Teachers to Import Any Student in their defined Grade Range into their Gradebook – On the Manage Gradebooks screen in Manage Students tab, the Add Students Not in Your Classes button will display with this option selected.  The Add Students window will honor the Teachers low and high grade ranges (TCH.LO and TCH.HI).  Below is the Manage Students screen with the option selected displaying the Add Students Not in Your Classes button.

  • Allow Teachers to Add Students to Gradebook Before Attendance is Initialized – This option will allow teachers to import students before the school year starts into their gradebook.
  • # Decimal Places to Display in Assignment Scores – Calculated scores can display up to four decimal places.  This option does not apply to manually entered scores.  Manually entered scores will display as entered up to four decimal places. 
  • Hide Trend Graph in Gradebook Summary View from Parents and Students – With this option selected, the Parent/Student Portal will not display the gradebook trend icon or assignment graph to parents or students.  They will still be viewable to other users such as teachers, counselors and admin.
  • Hide the 'What If' option in the Aeries Mobile Portal App - This option will disable the "What if" feature in the Aeries Mobile Portal App. This is a school setting and populates the POP table with a True value for HideAppWhatIf when disabled.

  • Enable Backpack (allows students to upload files) – With this option selected, the student Backpack will appear on the Student Portal Home page. This will allow students to view a list of assignments from the Home page along with any teacher documents attached to the assignments. If the teacher activates the Dropbox for an assignment the student will also be able to upload a single document to that assignment. A file size limit can be entered for the student documents to ensure that students do not upload extremely large files. The default file size per file is 15 MB. 

    • District Administrators can determine which file types can be uploaded. See District Settings.

  • Enable Briefcase (allows teachers to upload files) – With this option selected, the teacher Briefcase will appear on the Teacher Portal Home page. This will allow teachers to display a list of assignments for their gradebooks from the Home page along with any documents they have attached to those assignments. If the teacher activates the Dropbox for an assignment and students have uploaded files, it will also display a count of students that have submitted files for that assignment (at this time students are limited to submitting one file per assignment).A file size limit can be entered for the teacher documents to ensure that teachers do not upload extremely large files. The default file size per file is 15 MB.

    • District Administrators can determine which file types can be uploaded. See District Settings.

  • Allow Teachers to Hide Gradebooks from Parents and Students – With this option selected, an option will display in the Teacher Portal in the Gradebook/Options area as shown below to Hide this gradebook from Parents and Students.  If the teacher selects this option for a gradebook, that gradebook will no longer display to the Parent/Student portal

  • Display Course Titles instead of Gradebook Names to Parents and Students - When this option is enabled the Course Title will display instead of the Gradebook Name on the following areas: Gradebook Summary, Gradebook Details. 

  • Limit Gradebook Detail Standards view to report card standards that receive a grade - 

    • When this option is selected then the following standards will display on the Gradebook Details > view by Standards page:

      • standards that are directly attached to an assignment

      • standards that receive a mark on the report card

      • standards within the hierarchy will display when appropriate

    • Also, the scores that display will be for:

      • the assignments

      • standards that receive a mark on the report card

      • the "Average" calculations (this is to provide guidance on how the scores are calculated)

    • When this portal option is selected, the standard ID's do not display on the Gradebook Details > view by Standards page

  • Show missing assignment in Gradebook Details Standards view - When this option is selected, missing assignments will be displayed in red in the Gradebook Details > View by Standards page. Please note that missing assignments do not affect standards based rubric grades.

  • Allow Teachers to add standards that are associated to existing standards and linked to their courses (Secondary Schools Only) – This option will add a Standards screen in the teacher's gradebooks. The Standards screen will allow teachers to add custom teacher standards to existing standards linked to the courses they are teaching. This option is only available to Secondary schools where the Support Standards-Based Grade Reporting Portal Option is turned on and the Standards Based Coursers (SBR) table is populated to link standards to courses.

  • Require Teachers to use Templates when Creating Gradebooks - This option when enabled will require teachers to create their gradebooks from an existing template instead of being able to create their own manually. 

  • Allow Teachers to Link Sections from Multiple Schools - This option only displays when the Flex Scheduling Feature Flag is enabled. It is also used with Section Staff. When this option is enabled student sections from multiple schools can be added to the gradebook. Sections available to select will be from other schools where the Staff ID is associated either through the TCH.ID or through Section Staff information when the school is set to use Section Staff. 

  • Allow Teachers to Import Gradebook Assignment from Multiple Schools - When this option is enabled, teachers will have the ability to import gradebook assignments from other teachers in other schools. The option must be enabled in the current and target school. Additionally, this option is only available to schools using section staff. 

  • Gradebook Rule Policies - Custom text can be entered to display on the Gradebook Rules page. 


Lock Options


Gradebook Option Locking allows users who have security rights to make changes to Portal Options, the ability to lock down items in the Gradebook Areas and the Gradebook Options sections of the Gradebook tab on the Portal Options page. When a gradebook option in either of these two sections is locked, teachers will not be able to make changes to the locked items in their gradebooks. The use of Gradebook Templates is suggested when using the Gradebook Locking Options as teachers will not be able to edit any of the locked options in their gradebooks.  


Please refer to the Gradebook Option Locking documentation for additional information regarding using Gradebook Option Locking and to the Gradebook Template documentation for additional information regarding using Gradebook Templates.