If a Student Attendance Program (STU.SP) has been used incorrectly and needs to be removed from the Code Table and subsequently the Monthly Attendance Reports, follow these steps: 


1. Inactivate or Delete the Program Code:

  • Navigate to the Update Code Table Page.
  • Inactivate the Program Code in the STU.SP field to prevent further use
    • The only time a STU.SP Code should be deleted is if it has never been used


2. Query for the Code:

  • Verify that no students still have the incorrect code in the current year by running the following query:
    • LIST STU ID NM GR SP IF SP = XX
      • select the option to Include Inactives
    • Replace XX with the actual code

  • If any students have the code, change it to "blank" or the appropriate code


3. Re-run the Monthly Attendance Summary Report:

  • Ensure there are no students with the incorrect code.

  • Re-run the Monthly Attendance Summary report for all months that might have included the now inactive code.

  • Select the "ReCompute YTD Information" checkbox to update the information.
     


Following these steps will ensure the Student Attendance Program code is correctly removed from Aeries and the Monthly Attendance Reports.