Table of Contents


Overview

Using various setups, an Item Definition can be created to identify existing records within the database to meet a district's data management needs.  Listed below are samples of different types of Item Definitions.


For detailed information on creating Item Definitions see Item Definitions - Analytics Indicators.


PGM - Free or Reduced Lunch  

The Free or Reduced Lunch Item Definition displays students who have a Free or Reduced Lunch record using the Record Exists Yes/No Generic.


Indicator Configuration


Item Definition FieldValueAdditional Information
TitleFree or Reduced LunchEnter a Title that describes the Item Definition
Short TitleFRLunchShort Description of Item Definition
TypeRecord Exists Yes/No (Generic)
Label LayoutRecord ExistsCreate one if needed
Table to AnalyzeFRE - Free and Reduced Meals
Table with Codefied FieldFRE - Free and Reduced Meals
FieldCD - Assignment
Early Warning Indicator
Optional - not used in this example
Date Filtering TypeDate RangeAllows date range of records to be selected
Table with Date Field(s)FRE - Free and Reduced Meals
Start Date FieldESD - Elg Start DtFRE is based on Eligibility Dates
End Date FieldEED - Elg End DtFRE is based on Eligibility Dates
Date OptionsAny Time This YearSelect needed option
Codes to IncludeF- Free
R- Reduced
Select Codes to be included in the Dashboard Item


Threshold Configuration



Label Layout Configuration


Dashboard Item Configuration


Dashboard Item




PRI - Pre-Referral to Interventions  

The Pre-Referral to Interventions Item Definition displays students with at least one Pre-Referral to Interventions record using the Record Exists Yes/No Generic.


Indicator Configuration


Item Definition FieldValueAdditional Information
TitlePre-Referral Intervention Records ExistEnter a Title that describes the Item Definition
Short TitlePREINV-YesShort Description of Item Definition
TypeRecord Exists Yes/No (Generic)
Label LayoutProgram Participation
Record Exists (see PGM - Free or Reduced Lunch)
3 = In program
5 = Not in program
Create one if needed
Early Warning Indicator
Optional - not used in this example
Table to AnalyzePRI - Pre-Referrals to Interventions
Table with Codefied FieldPRI - Pre-Referrals to Interventions
FieldST - Status
Date Filtering TypeOccurence DateAllows date range of records to be selected
Table with Date Field(s)PRI - Pre-Referrals to Interventions
Date OptionsAny Time This YearSelect needed option
Codes to IncludeN - Needs Improvement
P - Making Progress
S - Successful
U - Unsatisfactory
Select Codes to be included in the Dashboard Item



Threshold Configuration



Label Layout Configuration



Dashboard Item Configuration



Dashboard Item




ACT - Sports/Activities  

The Sports/Activities Item Definition displays how many sports a student is participating in using the Count of Codified Text Field Type.  Create one for each sport season:  Fall, Winter, and Spring.  This indicator is also a good option for a Dynamic Student Group.  The Dynamic Student Group can be used for monitoring Attendance and Grades.


Indicator Configuration


Item Definition FieldValueAdditional Information
TitleFall SportsEnter a Title that describes the Item Definition
Short TitleFallSPRTShort Description of Item Definition
TypeCount of Codified Text Field Type
Label LayoutSports CountCreate one if needed
Table to AnalyzeACT - Activities and Awards
Table with Codefied FieldACT - Activities and Awards
FieldCD - Code
Early Warning Indicator
Optional - not used in this example
Date Filtering Type
Occurence Date
Allows for date range of records to be selected
Table with Date Field(s)ACT - Activities and Awards
Occurence Date Field
DT - Date
Date OptionsAny Time This YearSelect needed option
Codes to Include107 - Cross Country
111 - Football
112 - Golf
122 - Soccer
128 - Tennis
130 - Volleyball
Select Codes to be included in the Dashboard Item



Threshold Configuration



Label Layout Configuration


Dashboard Item Configuration



Dashboard Item