The Student Discipline File (SDIS) includes suspension and expulsion of students. This information is required to satisfy federal requirements under the Safe and Gun-Free Schools Act, the Individuals with Disabilities Education Act (IDEA), and to determine "persistently dangerous" schools.

The data are also posted on DataQuest to provide the public information about the suspension and expulsion rates in California public schools.


In the EOY 3 submission, the following guidelines will apply:

  • Discipline data for all students, including students with disabilities, follow the same rules; and the reporting requirements follow the same rules as the Office of Civil Rights (OCR) data collection.  
  • All incidents in which a statutory offense is committed, regardless if it results in a disciplinary action of suspension or expulsion.  Disciplinary Action Category Code 300 “Other Means of Correction or No Action” should be used. 
  • To align with Office of Civil Right rules, LEAs should now report all suspensions, regardless of the length of suspension, and they should report the increment in Field 4.2 – Incident Disciplinary Action Duration Dayswhich allows for increments of less than one day. 

 

Note:  Offenses committed by students enrolled in a summer school program should also be submitted, even if that school is not the school where the student is primarily enrolled during the regular school year. A secondary enrollment for the student should be created and submit the disciplinary incident to CALPADS.

 

Before creating the SDIS file, certain Assertive Discipline codes must be translated to CALPADS codes. On the CALPADS Extracts page, click on the Code Translations tab and map the local codes to the CALPADS codes.



When creating the SDIS file the system will generate a list of all Assertive Discipline (ADS) or Disposition (DSP) records and sorts by Incident ID (ADS.IID) and Update Suspendable Offense Code Severity Level (SOC.SL) codes descending.  


Below are the conditions for a record to be included in the SDIS (Student Discipline) file.  

  • Must have a date (ADS.DT) greater than July 1st and less than June 30th of the current school year
  • Incident ID (ADS.IID) greater than 0
  • Offense Code (ADS.CD) is not blank. Offense Codes (ADS.CD) that are not translated to CALPADS Discipline Offense codes will not be included in the file.
  • Offense Code (ADS.CD) translated to a valid CALPADS Discipline Offense code on the Code Value Translation form.  The code set of Discipline Offense Codes are the CALPADS Student Offense codes in the CALPADS Code Set (element 4.15).
    • Any record will be considered valid for extract if
      • Any of the ADS.CD# values translate to a valid CALPADS Student Offense code regardless of the ADS Disposition (ADS.DS or DSP.DS).
  • As the ADS records are being processed:
    • Each change in the Incident ID value will result in the Discipline date and ADS.CD values being saved for use in all subsequent ADS records with a matching Incident ID
      • ADS.DT will be used in the "Disciplinary Incident Occurrence Date" (4.14) field
      • The translated value of ADS.CD will be used in the "Incident Most Severe Offense Code" (4.16) field
    • The system will iterate through each ADS.CD# value and extract an SDIS record for each code.
    • Only the most severe ADS.DS# or DSP.DS value will be extracted using the following severity order: 200 (Expulsion), 100 (Suspension), 110 (In-School Suspension), 300 (Other Means of Correction or No Action)
    • NOTE: As of the 2018-2019 school year, the discipline extract (SDIS) has been adjusted to combine suspension and expulsion days. Also, partial days will now be extracted for all students.


Update Suspendable Offense Codes


From View all Forms, select Update Suspendable Offense Codes.  Enter all suspendable infractions, citing Ed Code sections, Board Policy, etc.  Indicate whether each infraction is reported on the Crime Report, could lead to possible expulsion, etc.  The Severity Levels need to be populated for CALPADS reporting.  Higher numbers represent greater severity.


The Severity Level in Aeries is not actually reported to CALPADS. It is used to identify and report to CALPADS the "Most Sever Offense Code" for a specific incident involving multiple students where the Offense Codes for each student are different.



Refer to the following articles for more information:


CALPADS in Aeries Basics - Assertive Discipline

CALPADS in Aeries Basic - Update Suspendable Offense Codes