Aeries Revision Notes 5/28/2021

We're changing the style of our revision notes and appreciate your feedback: https://aeries.link/revision-notes  


New Features

  • Aeries System Check and Utilization - A new feature was added for Admins to view general system status and Aeries product utilization. This includes a new page, as well as a widget which displays on the home page. Clicking the link will reveal details about system status and utilization including core features used, as well as extended solutions. For Core features, the last updated date and time for each feature is listed, as well as whether they are enabled or not. At least once per day, the data is stored to a new UTZ table in the database for reference so that utilization can be tracked over time. Links to common resources such as Revision Notes, Aeries Ideas, and Support and Training are also included. Information about utilization and system status is also sent to Aeries for analysis purposes. See Aeries System Check and Utilization.
  • Staff ID-Based Counselors - The following pages and reports now support Staff ID-Based Counselors. See Staff ID Based Counselor Tracking - BETA:
    • Student Transcripts 
    • Course Requests 
    • Grade Report Cards 
    • Student Directory 
    • Student Search 
    • Multi Student Search
    • Student Emergency Card
    • Student Withdrawal Form
    • Student Data Printout Report
    • Period Absence Audit Report
    • Grade Report Exception Listing Report 
    • Data Confirmation Status Report 
    • Fees by Student Report 
    • Teacher Login 
    • 504 Plans
    • Siblings
    • Students With N or More Absences Report
    • Students With Unverified Absences Report
    • Student Locator Cards 
    • Student Summons Call Slip 
  • Data Confirmation Status Report
    • The Sort by Counselor option was added for elementary schools. 
    • Some formatting was refined. 
  • Fees by Student Report - The Show Teacher/Counselor option was split into two options: Show Teacher for elementary schools, and Show Counselor for all school types. 
  • Period Absence Audit Report - The counselor number now prints next to the name when sorting by counselor number.
  • Student Data Printout Report - The counselor now prints for elementary schools when populated.
  • Students With Unverified Absences Report - The Sort by Counselor option was added for elementary schools. 
  • 504 Plans - The Stakeholders Quick Add feature now supports Section Staff.
  • District Attendance Letters - The process now supports Flex Scheduling, Section Staff, and Class Attendance. See Flex Scheduling - District Attendance Letters.
  • Gradebook Rules - All non-weighted grading periods are now displayed under Terms/Grading Period(s) section instead of only the grading periods applicable to Gradebook.
  • Student Transfer - When transferring a student to a new school, the Counselor field (STU.CNS) is now cleared. 
  • District Student Lookup - When a student is copied, the Counselor field (STU.CNS) is now cleared. 
  • Create Pre-Enrolled Students - When students are copied to their next school, the Counselor field (STU.CNS) is now cleared. 
  • Copy Many Student Records - When students are copied using this process, the Counselor field (STU.CNS) is now cleared. 
  • Combine Student Records - The Counselor field (STU.CNS) can no longer be selected when combining student records. 
  • Define Fields to Sync and Lock - The Counselor field (STU.CNS) is no longer selected by default. 
  • Copy Students into Summer Schools - When students are copied from their regular school to a summer school, the Counselor field (STU.CNS) is now cleared. 
  • Table Overlay - The table overlay is now available for the following pages:
    • Secondary Student Data
    • Enrollment History 
  • Aeries API V5 - The Student endpoints will now always return a Staff ID for Counselor Number instead of a Teacher Number. 
  • Aeries Mobile API 
    • Several endpoints were updated to support logging to PHL when accessed by student users. 
    • An endpoint was added for use in the future Aeries Student app to obtain student assignment information has been added. 
    • An endpoint was added to support retrieval of student image data in the future Aeries Student app. 
    • An endpoint was added to support the retrieval of contact data in the future Aeries Student app. 
    • An endpoint was added to support the summary of student attendance in future Aeries Student app. 
    • The Change Password v2 endpoint was added to support the future Aeries Student app.
  • Portal Usage Log - The page was updated to display a record log by users of the future Aeries Student app.
  • Ed-Fi 3.x - The following entities were implemented:
    • Programs 
    • Student Program Associations 
  • Foster Detail Page
    • The page is now hidden unless it was recently accessed and used by the district (i.e., if an FSI records exist).
    • A checkbox was added to the Featured Flags Configuration page for enabling/disabling this feature. 
  • School Options 
    • Options were added to allow doing both Elementary Standards Based Grading (SBG) and Secondary Grade Reporting (GRD) in the same school and to define the grades that each apply to. These options are for future use in Aeries. 
    • At the district level, in order to support high school-only and elementary-only school districts, SBG and GRD can now be enabled or disabled for the entire district. These options are for future use in Aeries. 

California Specific

  • CALPADS Extracts - An option was added to the Other Options tab allow users to disable the process that closes the student enrollment 14 days prior to the end of the school year. This option is not saved and is always selected by default. The change only affects the SENR extract (Enrollment Update and Identifier Request). See CALPADS Extracts - Other Options Tab
  • CAASPP Test Results
    • Support Staff ID-Based Counselors was added to the report. 
    • The elementary Section selector was renamed to Teacher selector.
    • User interface improvements were implemented. 
  • CERS Student Groups - The page was updated to improve ease of use and correct extract issues. See CERS Student Groups Extract (BETA)

Texas Specific

  • Transcripts - The new Local Credits Attempted and Local Credits Completed fields are now displayed if at least one subject area is marked as a Local Credit Subject Area. See Overview of Transcript and Course History
  • Graduation Status - The new Local Credits Attempted and Local Credits Completed fields are now displayed if at least one subject area is marked as a Local Credit Subject Area. See Graduation Requirements
  • School Options - The Scheduling Type dropdown now includes the Flexible option when the Feature Flag for Flex Scheduling is enabled. 
  • Student Demographics - When a Summer Leaver is copied to the Inactives school, the Counselor field (STU.CNS) is now cleared. 

  • Texas State Reporting (Summer PEIMS) - The Transcripts extract now excludes records based on TWEDS business context rules, including local service IDs, grade levels under 3, and non-high school credit courses. 

  • Texas State Reporting (ECDS PK) 
    • The extract now bypasses the snapshot date and exports data from throughout the school year. 
    • All courses that have been assigned a service ID of 01010000 are now assigned the HomeroomIndicator element with a value of True. 
  • Import Test Results - The STAAR 3-8, STAAR 3-8 Alt2, STAAR EOC, and STAAR EOC Alt2 import processes have been adjusted to honor the change of the Test ID (in CTL) as well as the Proficiency Level values. These changes will take place when any of the above file layouts are selected. See Test Specific Information - STAAR EOC/STAAR EOC Alternate 2

Issues Resolved

  • GPA Configurations - When editing District GPA Details, the status dropdown did not show the correct status of the record, fixed. 
  • Grade Report Cards - The Counselor field displayed the teaching staff name instead the actual counselor (STU.CU) when the report was printed from a section staff school, fixed.
  • Student Import from Online Enrollment - When importing students from Online Enrollment, the information from the Home Language Survey did not set the Reporting Language, fixed.
  • Transcripts
    • Printing transcripts in older databases sometimes generated an error, fixed. 
    • When printing a transcript for one student, if ACT.DT was blank, the report generated an error, fixed.
  • Class Rosters - The One Day version of the report did not always include the students enrolled on the date being printed, fixed.
  • Student Portal > Course Request Entry - When selecting the Course Request Entry page, a YSOD error was generated when the combination of school and graduation track was not defined, or the course subject area was empty, fixed.
  • Query - The 504 Program Evaluation (FEC) table did not have a relationship to the 504 Plans (FOF) table, fixed. 
  • Ed-Fi 3.x - The Put and Delete methods for several entities is not working properly, fixed. 
  • Teacher Attendance and Classroom Attendance - For Texas users, the pages did not allow taking attendance on Restricted Access to On-Campus Instruction dates, indicated by < or > in the Calendar, fixed. 

  • Attendance - For Texas users, the pages and reports that update and print attendance for a selected dates did not allow selection of Restricted Access to On-Campus Instruction dates, indicated by < or > in the Calendar, fixed. Also, non-attendance date codes (-, ! and ^) can no longer be selected.

Database Changes

  • Course History (Transcripts) (HIS) - The Updating your SQL database process now automatically converts any Marks in Transcript (MK) that were not previously uppercased. 
  • District Options (DPT) 
    • A default record was added for use with the future Aeries Student app. 
    • The Updating your SQL database process will now set the Foster Details Feature Flag (DPT) record automatically based on whether data exists in the Foster Student Info (FSI) table.
  • Page Hit Log (PHL) - The Type (TY) field length was increased. 
  • School Groups (SCG) - The table was added for future use.
  • School Settings (OPT) - The Updating your SQL database process will now set new options for Doing Elementary Standards Based Grading and Do Secondary Grade Reporting based on whether data exists in the Standards Based Setup (SBE) table for each school. These values are for an upcoming enhancement to simplify having both Elementary Standards (SBG) and Secondary Grade Reporting (GRD) in the same school. 
  • Student (STU) - Enhanced performance of the Lookup index. 
  • Token (TKN) - The default constraint on the delete-tag (DEL) field was named incorrectly, fixed.
  • Third Party Names (TPN) - A default record was added for use with the future Aeries Student app.

1 person likes this

Can the following update be used at schools that do Period Attendance and schools that are Secondary?  We have a K-8 school that currently uses SSBG because they went to a secondary school scheduling type in order to take period attendance for their upper grades, but they would like to use SBG for their lower Grades instead of SSBG.


"Options were added to allow doing both Elementary Standards Based Grading (SBG) and Secondary Grade Reporting (GRD) in the same school and to define the grades that each apply to. These options are for future use in Aeries." 

Hi April!


This project is still in development. It will be released shortly along with documentation detailing the new options.

This is in regarding the recent revision.  Are others experiencing problems now with printing Grade Reporting Report Cards?  This morning, our teacher names will not show up on the report card.  It nows says for all of them "Unassigned". 

Hi Alexandra,

Can you submit a ticket so we can look into this issue?  https://support.aeries.com/support/tickets


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