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We're changing the style of our revision notes and appreciate your feedback: https://aeries.link/revision-notes   

New Features

• New Year Rollover - The New Year Rollover has been updated for the 2021-22 Rollover.

  • The Bypass Student Sections (SEC) option (ROL.SSEC) was added. The default is True. and the option cannot be deselected if Bypass Master Schedule (MST) is selected, as SEC is a child of MST. 

  • Logic was added to always Bypass MST and SEC for schools that are defined as Scheduling for Next Year. 

  • Additional Process Options were added to Keep Google Integration active in the current year? and Keep Livingtree syncing active in the current year? Both options default to False and are disabled when selecting Bypass Updating Scheduled Processes. 

  • The value of the Identity (autonumber) column is now retained in the new year. Previously they were renumbered.

  • Varbinary (image) columns can now be rolled in custom tables.  

  • The Encrypted Student/Staff Data (ESD) table now rolls Staff and Student data when the table is in use.  

  • The matriculation process now allows the Counselor (STU.CNS) field to be zeroed out for students being moved to a new school or the inactive school. 

  • Removed logic to update STU.RG (Repeat Grade) based on GR = NG.

• Mass Create Gradebooks - The page was added to allow mass creation of gradebooks for all sections in a school. Admin permission to GBK is required to view this page, and it is only available to Secondary and Elementary with Master schools. See Mass Create Gradebooks.
• Student Demographics - The School of Choice (STU.SCT) and Repeat Grades (STU.RG) fields were hidden because they are no longer in use. The fields are still available to query if they were previously used. It is recommended that the Retentions (RET) table be used to store data related to students who have repeated a grade level.
• Scheduling Setup 
  • A button was added allowing schools that have already begun scheduling for next year to convert from traditional scheduling to Flex Scheduling. See Scheduling Setup.
  • The Data Entry section was removed, as scanning is no longer a valid method of collecting course requests in Aeries.
• Transcripts - Changes to the student's transcript record will now automatically recalculate the credit fields for the student. 
• Copy Grades to Transcript - When triggered, this process will now recalculate the credit fields for students. This process also now honors KEEP/SKIPs. 
• Active Students by School and Grade Report - The district-level report now supports Staff ID-based counselors. 
• Gradebook Scores By Class
  • A Show Formative/Summative Indicator option has been added. When enabled, an F or S is displayed at the top of each assignment. See Gradebook Scores by Class. 
  • The Grading Complete check mark color was changed to white for better visibility. 
• Teacher Attendance - In the Attendance Notes pop-up window, the drop-down list and message are now hidden when the teacher does not have permission to add notes but can see other teachers' notes.

• Enrollment by Counselor Report 

  • The report is now available to elementary schools and will run based on data in the STU.CNS field. 

  • For secondary schools, the report now supports Staff-ID based counselors. 

• Enrollment by Teacher Report - The Use Next Grade and Teacher option was renamed to Use Next Grade and Next Teacher. 

• Class Period Absence Summary Report - The report now supports Flex Scheduling, Section Staff, and Class Attendance.
• Absence List Report - The report now supports the new Staff ID-based counselor field (STU.CNS).
• Fee Letters To Parents
  • This report was renamed to Fee Letter. 
  • The letter now supports the new Staff ID-based counselor field (STU.CNS). 
• Asset Letter To Parents 
  • The report was renamed to Asset Letter. 
  • The letter now supports the new Staff ID-based counselor field (STU.CNS). 
• Attendance Letter to Parent
  • The report was renamed to Attendance Letter.
  • This letter now supports the new Staff ID-based counselor field (STU.CNS). 
• Absence Verification Letter to Parent
  • The report was renamed to Absence Verification Letter. 
  • This letter now supports the new Staff ID-based counselor field (STU.CNS). 
• Gradation Status Letter To Parent
  • The report was renamed to Graduation Status Letter. 
  • This letter now supports the new Staff ID-based counselor field (STU.CNS). 
• Scheduling Course Request Letter to Parent
  • The report was renamed to Scheduling Course Request Letter. 
  • This letter now supports the new Staff ID-based counselor field (STU.CNS). 
• Scheduling Letter to Parent  
  • The report was renamed to Scheduling Results Letter. 
  • This letter now supports the new Staff ID-based counselor field (STU.CNS). 
• Physical Fitness Letter to Parent
  • The report was renamed to Physical Fitness Letter. 
  • This letter now supports the new Staff ID-based counselor field (STU.CNS). 
  • The grades option now defaults to All. 
• Query - The Query Change button now supports Custom Tables. 
• Custom Reports - Custom Table fields are now supported for Field Value report items. 

• Aeries Communications - ParentSquare logging now logs to the WRL table.

• Attendance Notifications - ParentSquare-enabled districts will now show the district level template. 

• Generate/Send Letters - The Default Delivery Type information message was updated.

• Aeries Mobile API 
  • The following V2 endpoints were added to support the new Aeries Student app:
    • Forgot Password 
    • Get Server Configurations
  • Multiple v2 endpoints for the new Aeries Student app were enhanced. 
• Ed-Fi 3.x - The following entities were implemented:
  • Grades 

California Specific

• Graduation Status Letter To Parent - The Show CAHSEE and Show Algebra 1 report options are now hidden unless the school has these optional graduation requirements enabled.  

Texas Specific

• New Year Rollover - Three Program (PGM) options were added:

  • Close Out Date (ROL.PED)

  • Do NOT Close PGM if Start Date is After (ROL.PSD)

  • PGM Codes to Close (ROL.PCC), which allows some programs to remain open while selected programs are closed out.

The dates functions are similar to the Authorizations (AUT) dates and will close out open PGM records for the new year.  

• Graduation Requirements - The Local Credits Subject Area (REQ.LC) column was added. See Graduation Requirements
• Student Transcript Report
  • The appropriate local credits are now displayed when a subject area is marked as Local Credit Subject Area on the Graduation Requirements page. 
  • The GPA/Credits area now displays Total State Credits Attempted/Completed and Total Local Credits Attempted/Completed when at least a single subject area is designated as a Local Credit Subject Area.   See Transcript Design Options - Enhanced (1-Column) Style
• Mass Update Graduation Status - California-specific options are now hidden, and End of Course (EOC) Exam and Other Graduation Requirements settings were added. See Mass Update Graduation Status 
• Student Transcript - Recomputing GPAs will now populate the new STU fields for Local Credits Attempted/Local Credits Completed when a course is designated as a local credit course. The other credit fields will be renamed to State Credits Attempted/State Credits Completed and are also updated.  See Local Credits (Texas Only)

Issues Resolved

• Student Demographics 
  • When a change of address occurred, the USPS search failed when a special character was included in the address, fixed. 
  • When Reduce Spacing Between Rows on Supported Pages was selected, the table and field overlay icon was not display, fixed. 
  • The Residence and Mailing Address areas were incorrectly displayed as STU.RCN instead of STU.RST when the table and field overlay was applied, fixed. 
• School Options
  • When adding a new elementary school, the system did not check if the period option for attendance type was valid, fixed.
  • The All Day Attendance Management Properties were not hidden for elementary schools, fixed.
• Attendance by Month 
  • In a Positive Attendance school when back-posting attendance on Saturday or Sunday, the attendance was not saved, fixed.
  • Secondary and tertiary teachers for a section could not take attendance, fixed. 
• Graduation/College Readiness Dashboard - The Calculate Graduation Status process (which can be run from multiple places) now automatically removes deleted graduation requirements from the student graduation status information. 
• Special Programs - The Homeless program fields did not display the correct information when the table and field overlay was applied, fixed. 

• Mass Add Student Related Data

  • The previous Aeries release set the counselor search area to search based on STU.CNS for elementary schools instead of just secondary schools with Staff ID-based counselors enabled, fixed.

  • The search options label for elementary schools using master schedule was updated. 

• Student Groups

  • The previous Aeries release set the counselor search area to search based on STU.CNS for elementary schools instead of just secondary schools with Staff ID-based counselors enabled, fixed. 

  • The search options label for elementary schools using master schedule was updated. 

• Student Summons Call Slip Report Options

  • The previous Aeries release set the counselor search area to search based on STU.CNS for elementary schools instead of just secondary schools with Staff ID-based counselors enabled, fixed. 

  • The search options label for elementary schools using master schedule was updated. 

• Students Absent or Tardy Today Report - For Flex Scheduling schools, the report options page did not display all flex periods on any given day, fixed. 

• Weekly Attendance By Class and Teacher Reports - When logged in as a teacher, the reports sometimes listed duplicate students, fixed.

• Weekly Engagement Report - When logged in as a teacher, the report sometimes listed duplicate students, fixed. 

• Class List By Section and Teacher Reports - When logged in as a teacher, the report sometimes listed duplicate students, fixed. 

• Combine Student Records - The process did not work correctly when SQL Views were configured in Custom Tables, fixed. 

• Attendance Notes Usage Analysis Report - The report sometimes generated an error when run in elementary schools using daily attendance, fixed.

• Database Table Information Report - Table and field names for Custom Tables were not printing, fixed. 

• Internships, Internships by Class, Internships by Teacher - For California users, the pages did not highlight the required fields when editing or adding records if the user was logged in as a teacher, fixed. 
• Database Definitions - Custom Table fields were not displaying, fixed. 
• Gradebook Summary - The link to the Trend graph did not work in some situations, fixed. 
• Grades by Teacher/Teacher Grades - The Secondary Standard Base Grades (SBG) Standards with Mark Type 4-Checkmark was not being displayed for M2 or higher, fixed. 
• Parent Portal (New) - The next grade and Pre-Enrolled/Inactive status were not displayed in the student drop-down list, fixed. 
• CALPADS Extracts (California) - The SENR extract did not properly extract the Adult Age Student w/Disabilities Transition Status Indicator, fixed. This fix only affects No Show (N470) adult age students.
• Texas State Reporting - The PEIMS Summer StudentAttendance TX-FlexibleAttendanceProgram data element was not always extracting properly, fixed.
• Special Education - For Texas users, the Language Acquisition tab generated an error when attempting to add Preferred Home Communication for a student who did not have a CSE (Special Ed Program) record, fixed.
• Aeries Mobile API 
  • The Restricted Portal Accounts group was not working properly, fixed.
  • The Get Attendance v2 endpoint for the new Aeries Student app was updated to correct period data. 
• API Security - The correct permissions are now displayed for the Aeries Student App Type option. 
• Ed-Fi 3.x - In the Student School Combination entity, some Student School Association records were not getting pushed to the ODS, fixed. 
• Parent Portal - The wording in the Alerts bell has been updated, and the default 'View all Notifications' link has been removed for Users with no Alerts.

Database Changes

• Graduation Requirements (REQ) - Added the Local Credit Subject Area (LC) field for use in Texas.
• Rollover Option (ROL) - Added the following fields. The Program fields are for use in Texas:
  • Bypass Student Sections (SSEC)
  • Program Close Out Date (PED)
  • Do NOT Close Program if Start Date is After (PSD)
  • Program Codes to Close (PCC)
• Student Demographics (STU) - Added the following fields for use in Texas. 
  • Local Credit Attempted (LCA)
  • Local Credit Completed (LCC)
• New System Utilization (UTZ) table for future use. Also added many performance indexes for use with the upcoming Aeries System Check and Utilization page.