Security > Users - The StudentSSN and StaffSSN security areas were added allowing the Read, Update, Mass Update, and Admin permissions to be set.
Student Demographics
The page now honors the new StudentSSN security area for management of social security numbers.
Read permission allows users to always view full S-numbers (Texas users) and to view at least the last four digits of the SSN.
Update permission allows users to edit and delete SSNs.
Admin permission allows users to view the full SSN as well as all Read and Update permissions.
Three fields were added to track Student Wellbeing.
Staff ID Based Counselors is now supported on this page, as well as on all Student Information bars on all student-related pages. When locating a Counselor using the lookup tool, staff with Job Assignment Code 11 in CA, or 008 in Texas, are displayed when the option to only show counselors is selected. See Staff ID Based Counselor Tracking document for more information.
1098-T Report - The existing permission checks to ESD were replaced by the new StudentSSN security area as follows:
If no StudentSSN permissions, the SSN display options are not available and the student's SSN is not printed.
Read permission allows the following SSN display options: None and Last 4 Digits.
Admin permission includes the option to display full SSNs.
Student-Related Pages - Wellbeing Status was added to the Student Information section at the top of most student-related pages. The information can be color coded based on values in the Code Table and can include a custom icon or image that is uploaded to the Code Table. See Student Wellbeing.
Student Groups - The student selection area now supports searching for a counselor by staff ID.
Mass Add Student Related Data - The student selection area now supports searching for a counselor by staff ID.
Student Summons Call Slip Report Options - The student selection area now supports searching for a counselor by staff ID.
Student Academic Plan - A button was added to allow Staff to send a request for Parent approval of a Student's Academic Plan, and for Parents to send a response approving or rejecting the academic plan. This is part of the new Aeries Alerts process.
Aeries Alerts - A new system-wide Notification and Alert process. A Notification Bell now appears in the top-right area of all pages. This system will allow different types of Notifications (Alerts) to be sent to Portal Users and Users which will appear in the Notification Bell. In the initial release only requests for approval of Student Academic Plans is available to Users and the process will be expanded to other areas in the future.
Import Student - Importing students from Online Enrollment now supports the Contact Education Level field.
The option to lock the Default Assignment Type for Imported Assignments option was added to the Gradebook Rule section.
The Display Student Wellness Information on the Teacher Attendance Page option was added. See Portal Options Attendance.
Teacher Grades - When Allow Teachers to Mass Fill GRD Marks is enabled on Portal Options, teachers can update the Grade Mark during the Mass Add Values process. After selecting Edit All Records then Mass Add Values, the pop-up window now includes the Grade Mark drop-down field. If there are multiple reporting periods open at the same time (rare case), the Which Mark drop-down field is displayed and defaults to the Current Marking Period. See Grade Reporting in the Teacher Portal.
Teacher Attendance - When the new Display Student Wellness Information on the Teacher Attendance Page is set on Portal Options, a Wellbeing Status column is displayed. The information can be color coded based on values in the Code Table and can include a custom icon or image that is uploaded to the Code Table. See Student Wellbeing.
Weekly Progress Report to Parents - The page now supports Flex Scheduling.
Gradebook - Gradebook Custom Marks are now supported on the Scores By pages. Currently the reports do not support the Custom Marks but will be enhanced in a future release. See Gradebook Custom Marks.
Manage Gradebook - The Default Assignment Type for Imported Assignments field was added to the Options tab, which applies to Google and OneRoster imports. Previously, the default assignment type was Summative, but now a teacher can set a gradebook to import assignment types as Formative instead.
Gradebook Restore Options - Two Gradebook restore options were added to allow the restoration of either a single student or an assignment (for all students) from the selected backup. These options are available on the final step of the restoration process. See Gradebook Backup and Restore.
Military Survey Audit - A set of options for Eligibility End Date was added allowing users to select a date to close the current Military Program Records.
Aeries Reporting Service - Scheduled Processes will now be executed as queued Long-Running Processes. This change will allow for better scalability in the Aeries Cloud Services environment, and it should be seamless for self-hosted customers with standard Aeries Reporting installations.
Classes - The More Info column was added to show a section's Scheduling Group fields.
Attendance Notes - Field headers are now included when adding a note.
Class Period Absence Listing Report - The report now supports Flex Scheduling and Section Staff.
Attendance Management - For Period Attendance schools with All-Day Attendance Management set to Attendance Time on School Options, the All-Day Code is now updated as period codes are entered for the ADA Time.
Special Education - The table overlay is now available.
Retentions - The table overlay is now available.
Fees and Fines - The user interface was enhanced.
Period Attendance for All Students - The report was adjusted for class attendance. Also KEEP/SKIP performance was improved.
Administrative Functions - The Convert Existing HEIC Files to JPG function was added, and is displayed when an HEIC file exists in the DOC, DCS, TFL, or SFL table.
Feature Flags - The Enable Staff ID Based Counselor Tracking feature was added. It is recommended that users wait to use this feature until it is fully supported throughout Aeries.
School Options - For secondary schools, when the Enable Staff ID Based Counselor Tracking Feature Flag is enabled, the Use Staff ID Based Counselor Tracking option was added. When enabled, values from STU.CU are converted to a Staff ID in the STU.CNS field when the record is saved.
Update Code Table - The ability to associate a color with each code value is now available for the new Wellbeing Attention Value field. See Code Table Management - Color.
Default Code Management - A default code set was added for Student Wellbeing. See Default Code Management.
Aeries API
The new Wellbeing fields were added to the Student Extended and Update Student endpoints in V5. See Student Wellbeing.
A V5 endpoint was added for sending alerts. This allows third-party vendors the ability to send their own alerts to Aeries users when given Insert permissions to the new Alerts API security area.
Every API request will now be logged to the WRL table.
Aeries Mobile API - The following endpoints added for the new Student App:
An endpoint supporting student data retrieval.
An endpoint providing student attendance data.
The Get Class Schedule v2 endpoint.
Ed-Fi 3.x
The following entities were implemented:
Discipline Incidents
Student Discipline Incident Associations
Discipline Actions
Staff Section Associations
The Resource Identifier was added to EFD.RID results to allow ODS records to be deleted where permitted.
California Specific
Cal Grant GPA Export - The email notification no longer has the export file attached. The file must be downloaded from the Cal Grant GPA Export page in Aeries.
UC ELC Extract - Transcript records for courses taken prior to grade 7 are no longer included. Also, the school name is now extracted from the LOC table instead of the CHI table where applicable.
Texas Specific
Texas State Reporting - In addition to Admin permission to StateReporting, a user must now also have Admin permissions to the new StudentSSN and StaffSSN security areas to view the page.
Student Demographics - The TREx Export button is now only visible and accessible if users have Admin permissions to TREx_Exports and at least one of the following conditions exists:
The user has Admin permission to the StudentSSN security area.
The current student has an S-Number, and the Prior ID is either an S-Number or blank.
Student Attendance Detail Report - The report now includes SSN display options based on the user's permissions to the new StudentSSN security area.
If no StudentSSN permissions, the SSN display options are not available and the student's SSN and S-Number do not print.
Read permission allows the following SSN display options: None and Last 4 Digits.
Admin permission includes the option to display full SSNs.
Student Transcript - The existing permission checks to ESD for displaying a student SSN were replaced by the new StudentSSN security area. All other functionality remains the same.
Issues Resolved
Profile - The Quick Print button was not displayed for all schools and permissions, fixed.
Assertive Discipline - The print icon was not displayed in the header, fixed.
Language Assessment - The print icon was not displayed in the header, fixed.
Report Cards - A hyphen was added between the zip and zip extension on the 3, 6, 8, and 12-mark report cards.
SMS Builder - The Scheduling Conflict Matrix did not display the correct courses when viewing the selected period from the matrix table, fixed.
Flex SMS Board - The Find Best Period option did not display the correct Potential Reject count, fixed.
Data Validation - In certain cases, duplicate records were displayed, fixed.
School of Choice - Adding a new School of Choice request did not work at some schools, fixed.
Attendance Management
The Attendance Notes pop-up window sometimes displayed the wrong class schedule, fixed.
The periods are now hidden for Secondary Daily Attendance schools.
Supplemental Attendance - The Supplemental Configuration Process was not evaluating the Course Attendance (CAR) table when analyzing what students should have Attendance (ATT) added, fixed.
Load State Learning Standards - In some cases the process stopped with an error while updating the standards, fixed.
Academic Plan Status Summary - When a user clicked a number for a status and grade level, the KEEP function was limited to 50 students, fixed.
Class Rosters Report - The "One Day" option has been temporarily disabled on Class Rosters due to identified issues in some schools where the incorrect students may be displayed. A correction to this issue is being worked on and will be included in a future update to Aeries.
Split Sections by Cohort
Sections created during the split process were not assigned to the current gradebook in GBE, fixed. See Split Sections by Cohort.
The Class Calendar drop down did not properly align the records, fixed.
MST totals on the Teacher page for non-flex schools were not updated after the split sections process completed for the original section and new section, fixed.
Military Survey Audit
The confirmation process incorrectly used the current system date instead of the Parent Data Confirmation date when the use Date Submitted option was selected, fixed.
The filtering by date functionality did not work correctly, fixed.
Staff, Classes, and Contacts - Old versions of these pages were removed.
Contacts - The page now allows drag-and-drop sorting for changing Contact Order.
Gradebook - In the assignment view, sometimes an error was displayed when using the Push Assignments To Other Gradebook feature, fixed.
Grade Report Card - The report card was not printing inactive students' report cards in some cases, fixed.
CALPADS Extracts (California) - The STAS extract did not correctly round the attendance totals for schools using the Calculate Attendance Totals Based on Period Attendance option on Attendance History Config, fixed.
UC ELC Extract (California)
In certain cases, nothing happened when clicking the button to download an existing extract file, fixed.
Additional validation of the extract options is now performed when the Process UC ELC Data button is clicked. See UC ELC Options
Texas State Reporting
The PEIMS and TSDS Last Day of School is now determined based on the Terms table and the active school context. This corrects student inclusion for submissions that use the MasterSchedule.
For PEIMS Summer:
The PKFullDayWaiver element was not extracted to the Education Organization interchange when a school's Low Grade was below PK, fixed.
Certain calendar days were not included in the Education Organization Calendar interchange, fixed.
Complexes for the district (school code 0) were being extracted in the PEIMS Summer EdOrgCalendar file, fixed.
For ECDS PK:
The Student Attendance interchange was incorrectly listed as an option, fixed. The option was removed.
The Student Program Interchange extracted the StudentProgramAssociation complex instead of StudentSpecialEdProgramAssociationExtension, fixed. See ECDS (Prekindergarten) - Field Mapping and Rules.
Student Attendance District Summary (Texas) - The Date-Range, Maximum Days, and Minimum Days in the heading of each track did not limit by the selected schools, fixed. The report creation logic was properly limiting by the dates defined on Attendance Reporting Periods for each school and track, so this was only a visual change.
Aeries API - When an unavailable DatabaseYear was specified, results were returned from the default database, fixed. Now, an error message is displayed if the requested DatabaseYear is unavailable.
Ed-Fi 3.x
An error was generated when trying to sync an entity that was not implemented, fixed. Now a friendly error message is displayed.
On the Ed-Fi Configuration page, only the version 3.x entities that have been implemented will appear in the entity list.
Database Changes
Code (COD) - The Color Code (CC) field was added for custom and future use.
Data Alerts and Approvals (DAA) - The table was added for use in the new Aeries Alerts process.
Data Alerts and Approvals Content (DAM) - The table was added for use in the new Aeries Alerts process..
Data Alerts and Approvals Users (DAU) - The table was added for use in the new Aeries Alerts process.
Student Demographics (STU) - The following fields were added for custom use:
Hoan Bui
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New Features
Student Demographics
The page now honors the new StudentSSN security area for management of social security numbers.
Read permission allows users to always view full S-numbers (Texas users) and to view at least the last four digits of the SSN.
Update permission allows users to edit and delete SSNs.
Admin permission allows users to view the full SSN as well as all Read and Update permissions.
Three fields were added to track Student Wellbeing.
Student Groups - The student selection area now supports searching for a counselor by staff ID.
Mass Add Student Related Data - The student selection area now supports searching for a counselor by staff ID.
Student Summons Call Slip Report Options - The student selection area now supports searching for a counselor by staff ID.
Student Academic Plan - A button was added to allow Staff to send a request for Parent approval of a Student's Academic Plan, and for Parents to send a response approving or rejecting the academic plan. This is part of the new Aeries Alerts process.
Aeries Alerts - A new system-wide Notification and Alert process. A Notification Bell now appears in the top-right area of all pages. This system will allow different types of Notifications (Alerts) to be sent to Portal Users and Users which will appear in the Notification Bell. In the initial release only requests for approval of Student Academic Plans is available to Users and the process will be expanded to other areas in the future.
Manage Gradebook - The Default Assignment Type for Imported Assignments field was added to the Options tab, which applies to Google and OneRoster imports. Previously, the default assignment type was Summative, but now a teacher can set a gradebook to import assignment types as Formative instead.
Feature Flags - The Enable Staff ID Based Counselor Tracking feature was added. It is recommended that users wait to use this feature until it is fully supported throughout Aeries.
School Options - For secondary schools, when the Enable Staff ID Based Counselor Tracking Feature Flag is enabled, the Use Staff ID Based Counselor Tracking option was added. When enabled, values from STU.CU are converted to a Staff ID in the STU.CNS field when the record is saved.
Update Code Table - The ability to associate a color with each code value is now available for the new Wellbeing Attention Value field. See Code Table Management - Color.
Default Code Management - A default code set was added for Student Wellbeing. See Default Code Management.
Aeries API
The new Wellbeing fields were added to the Student Extended and Update Student endpoints in V5. See Student Wellbeing.
California Specific
Texas Specific
Student Demographics - The TREx Export button is now only visible and accessible if users have Admin permissions to TREx_Exports and at least one of the following conditions exists:
The user has Admin permission to the StudentSSN security area.
The current student has an S-Number, and the Prior ID is either an S-Number or blank.
Student Attendance Detail Report - The report now includes SSN display options based on the user's permissions to the new StudentSSN security area.
If no StudentSSN permissions, the SSN display options are not available and the student's SSN and S-Number do not print.
Read permission allows the following SSN display options: None and Last 4 Digits.
Admin permission includes the option to display full SSNs.
Issues Resolved
Profile - The Quick Print button was not displayed for all schools and permissions, fixed.
Assertive Discipline - The print icon was not displayed in the header, fixed.
Language Assessment - The print icon was not displayed in the header, fixed.
Staff, Classes, and Contacts - Old versions of these pages were removed.
Contacts - The page now allows drag-and-drop sorting for changing Contact Order.
Database Changes