Aeries Revision Notes 4/15/2021

We're changing the style of our revision notes and appreciate your feedback: https://aeries.link/revision-notes   


New Features

  • Gradebook Custom Marks - The Gradebook Custom Marks feature flag was added, allowing districts to define custom marks that can be used by teachers in the gradebook to indicate Missing, Temporarily Excused, Info/Note, or a Percentage of Max Score. This feature is not yet fully functional, but this update includes the new Gradebook Custom Marks Configuration page to begin setting up this feature. Support within the gradebook will come in subsequent Aeries updates. See Aeries Feature Flags
  • Staff - The page was redesigned. See Staff Data:

    • The search and view staff view was modified to include Sort functionality and facilitate easier searching for staff and viewing detailed staff data and associated information. 

    • The Associated Teacher Records section will now be hidden in Flex Scheduling and Section Staff schools when there are no TCH records. 

    • The School field will now be set by default to the currently logged in school when adding a new STJ record, if the STF.PSC is not the current school. 

    • When accordions are collapsed, the number of records in each section will now be displayed. 

  • Absence Verification Worksheets Report - The report now supports Flex Scheduling.
  • Attendance Submitted Early Report  -  The report now supports Flex Scheduling and Section Staff.
  • Income Survey - The NSLP Income Eligibility Guidelines for the 2021-2022 school year were added. 
  • Student Attendance - For Period Attendance schools with All-Day Attendance Management set to Attendance Time on the School Options page, the All-Day Code will be automatically updated as period codes are entered for the ADA Time each day. Only absence codes will be pushed into the All Day Code. Activity and Tardy codes (i.e., Present) will clear the All Day Code. Note that in Positive Attendance schools the Present code (e.g., P) will be placed in the All Day Code instead of a blank.
  • Gradebook Assignment Editor - The validation error message alert was replaced with an inline error message that stays on the screen until the issue is resolved.
  • Scheduling Master Schedule - The table overlay is now available. 
  • Special Programs - The table overlay is now available. 
  • Assertive Discipline - The table overlay is now available. 
  • Attendance Audit Listing - An audit error was added for Period Attendance schools utilizing the All Day Management option on School Options for Attendance Time. The report will process all period attendance based on the defined ADA Time for each day against the All Day Code and report any mismatches. This also applies to Flex Scheduling with Class Attendance.
  • School Settings 
    • An option was added to enable the future Aeries Student app. See API Security Page
    • The Mass Change Every Nth Attendance Code option was added.
  • Mass Change Every Nth Attendance Code - This page is now only be visible to schools that have the Mass Change Every Nth Attendance Code option selected on School Settings and the All Day Attendance Management option set to Manual on School Options. See Mass Change Every Nth ATT Code
  • Mass Change Attendance Codes and Mass Change Period Absences - The pages now support Primary and Secondary ADA Times as defined on the School Options and Calendar pages. These times are available for schools utilizing Attendance Time for All Day Attendance Management on School Options.
    • When attendance is taken for students in a period that meets during the Primary ADA Time, the All-Day Code will be updated automatically.
    • When a Secondary ADA Time is defined, students who do not have a class during the Primary ADA Time on a day will have their All-Day Code updated when attendance is taken during the class that meets during the Secondary ADA Time.
    • Entering a tardy code in a period during the ADA Time will clear an All-Day absence.
  • Weekly Instructional Minutes - Administrators now have an option to include inactive staff records in the teacher drop down. 
  • District Settings - The Remove Attendance Fill Periods Option: 'All day code will go in every period the student has classes option was added, which applies to the Student Attendance and Attendance Management pages.

  • Student Attendance - The new Remove Attendance Fill Periods Option: 'All day code will go in every period the student has classes option is now honored.
  • Attendance Management - The new Remove Attendance Fill Periods Option: 'All day code will go in every period the student has classes option is now honored.

  • Add-On Graduation Requirements Setup (California)/Graduation Endorsement Setup (Texas) - Two features were added: 
    • The OR group's Max Credit, if defined, now allows any combination of courses from an OR group to be taken up to the Max Credit
    • Users can now add an AND ALSO group inside an OR group (this will facilitate semester long courses).
  • Import Transactions to Financials 
    • The Status column was added to the Sample Excel file to indicate if the payment record is completed. This column is required and must be included in the import file in the same order as in the Sample Excel file. 
    • A list of field descriptions was added under the More info ... link in the info description at the top of the page. 
  • Gradebook - The student deletion process was improved. See Gradebook - Manage Students

    • The Actions dropdown was replaced by buttons. A confirmation dialog box with the student name is now displayed before the action is finalized.  

    • The deletion process now creates a report of the student scores that is available on View All Reports > Report History

  • API Security - The page now supports the creation of keys for third-party access to the upcoming Student app endpoints, granted by districts. See API Security Page
  • Aeries Mobile API 
    • The new Authentication v2 endpoint has been added to the Aeries Mobile API to support the upcoming Aeries Student app. All new Aeries Mobile API v2 endpoints can be consumed by third party apps in the future if the permission is granted by the Districts.
    • The GetUserPermissions v2 endpoint was added to support the upcoming Aeries Student app.
  • App Feedback - The page has been updated to display data that will be populated by the new Student app. The associated feedback endpoint will post this new data to alerts-student-app. 
  • Ed-Fi 3.x - The following entities were implemented:
    • Student School Attendance Events 
    • Student Section Associations 
    • Student Section Attendance Events 

Issues Resolved

  • Visitation Report - Long descriptions for VIS.CD did not display properly, fixed. 
  • Grade Report Mark Verification Listing Report - The report did not display correct students by teacher, fixed. 
  • Attendance Audit Listing Report - The report failed to generate at some schools, fixed.
  • Grades By Teacher - The teacher was not highlighted after importing grades from gradebook, fixed. 
  • Transcripts - Competency tests were printed on the one-column transcript style in some circumstances even when they had been disabled in the Optional Areas section of Transcript Definition, fixed. 
  • Import Transactions to Financials - The process was only able to import 100 records even if more than 100 records were displayed, fixed. 
  • Teacher Attendance - The Mass Apply Attendance Note header disappeared after changing to a prior date with no mass apply permission, then changing back, fixed.
  • Staff
    • The Less/More functionality was not working, fixed.
    • The record was not saved when email was not part of the set of editable fields, fixed.
  • Texas State Reporting (SELA)  
    • The Student Parent file interchange excluded students whose secondary or tertiary disabilities were relevant impairments for the submission, fixed.
    • The Student Program interchange file extracted the full CDS code in the ProgramReference complex instead of just the county and district code, fixed.
  • Parent/Student Portal Summer Course Request Entry - The page is now available to elementary schools. 
  • Parent/Student Portal Course Request Entry - In some cases, an error occurs when students try to navigate to this page, fixed. 
  • Parent/Student Portal - In certain circumstances the parent might get an error when logging into the Parent/Student Portal when there are more than one student linked to the parent account, fixed. 
  • Document Image Uploads - All  document upload areas that allow any type of image files (i.e., not restricted to certain file types) such as Teacher files, Backpack, Student Documents, etc. will now automatically convert .heic files to .jpg for multi-system compatibility purposes. This includes file uploads from parents and students.
  • Ed-Fi 2.x and Ed-Fi 3.x - The Staff Education Organization Assignment Association entity failed to have a record uploaded to the ODS for staff members who did not have a job assignment and only had an assignment, fixed. 

California Specific

  • Internships by Teacher - The page now allows State Report highlighting based on the Work-Based Learning Type Code selected. 
  • Import Test Results - This page now includes a new Special Processes tab which provides a method to Delete ELPAC Partial Scores identified by CALTAC. See Test Specific Information - ELPAC - Special Processes:
  • Weekly Engagement Report - The default sort for this report is now by teacher name. 
  • Career Pathways Management - The page wording and column layout were changed: 

    • Non-Concentrators, Concentrators, and Completers were replaced with Participants (Introductory)Participants (Level 2), and Participants (Completer).

    • The Students In This Pathway header

      • A new column was added, titled Introductory Year.
      • The existing column Year Concentrated was renamed to Level 2 Year

  • Career Pathways - The dropdown list on the History tab now shows the updated code descriptions. 

  • CALPADS Extracts - The SCTE extract was adjusted to only include Participant (Completer) students. 

Texas Specific

Database Changes

  • Gradebook Custom Marks (GCM) - The table was added for use with Gradebook Custom Marks. 
  • Token (TKN)  - The table was added for use with Aeries Mobile apps.
  • Third Party Names (TPN)
    • The following fields were added:
      • Type (TY)
      • Google Client Id for Android (GAD)
      • Google Client Id for IOS (GIS)
      • Vendor Secret Data (VSD)
    • The Consumer ID (CID) and Consumer Secret Key (CSK) fields were increased to allow longer text (varchar(max)).
    • A default record was added for use with the future Aeries Student app.
  • Graduation Endorsement Courses (GEC) - The OR Group Credit (OCR) and AND ALSO Group (OAG) fields were added. 
Login to post a comment