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Student Search - The option to Search All Schools was added for users with access to multiple schools. The option will return results from all schools the user has access to. See Searching for Students.
Master Schedule Board - The report now supports Flex Scheduling.
Students With Unbalanced Academic Weight - The report now supports Flex Scheduling.
Summary of Students by Course and Period Report - This report now supports Flex Scheduling.
Mass Change Every Nth ATT Code - The page now supports Flex Scheduling and Class Attendance.
Attendance Dashboard - The Period Tardies counts now support Flex Scheduling and Class Attendance.
Flex SMS Board - The Period View option was added to allow toggling from a Timeline View to a Period View, and vice versa. While in Period View, the new Period Filter allows filtering out the desired periods to display on the board. All functionality is similar to the SMS Board, including button click and drag-and-drop. See Flex SMS Board.
Bell Scheduler - The page was updated for Flex Scheduling schools to set start and end times and display additional Flex Period data in the Flex Schedule section. See Flex Scheduling - Bell Scheduler.
Supplemental Attendance - The process now updates attendance for linked Flex Periods for Flex Scheduling schools.
Supplemental Attendance Sessions - The Linked Att Period field was added to associate a Flex Period with a Session. When using the rest of the this process, the system will determine which class a student is scheduled in on a given date in that Flex Period and assign attendance to that class in the CAT table.
Portal Options
The option to display course titles instead of gradebook names to students and parents was added.
The Gradebook Rule Policies text box was added to the Gradebook section allowing districts to define custom text that will be displayed on the Gradebook Rule page. See Gradebook Grading Rules.
An option was added to give teachers permission to import gradebook assignments from other teachers in other schools.
An option was added to support a future update to the Aeries Parent/Student App allowing schools to hide the What If feature.
Gradebook Assignments
The Do Not Drop option was added to the assignment allowing the rules process to include or skip an assignment. See Gradebook Grading Rules.
Teachers can now push assignments to other schools where they have set up gradebooks, based on a new Portal Option.
An option was added to to the push/import assignments feature allowing teachers to hide past gradebooks.
Gradebook Rules - The following configuration features were added allowing more granular configuration of the rules. See Gradebook Grading Rules.
For schools where the current year is not Flex but next year will be Flex, the Flex periods will now be created based on the existing BEL table. The option to only copy Flex periods was also added. See Flex Scheduling - Scheduling Setup.
School Options
The new Table Field Overlay functionality was added
A Primary ADA Time and Secondary ADA Time are now supported when the All Day Management option is set to Attendance Time. See Primary/Secondary ADA Time for Attendance.
The ADA Times by Day section was added at the bottom of the page for quick access to the ADA Times defined for individual days in the Calendar.
Calendar - The ADA Time functionality was added to the Bell Schedule process when the All Day Management option on School Options is set to Attendance Time. The Bell icon now refers to any customization made to a particular day, whether a Bell Schedule or an ADA Time. See Primary/Secondary ADA Time for Attendance.
School of Choice Requests - A field was added to display Waitlist Status.
School of Choice Management - A field was added to mass update Waitlist Status.
Section Selection Control - The Advanced Filter section and an option to only display Sections With Students were added. This control is used in various Pages and Reports.
Teacher Attendance - The page now supports the Primary and Secondary ADA Times as defined on the School Options and Calendar pages for schools utilizing Attendance Time for All Day Attendance Management on School Options. When teachers take attendance for students in a period that meets during the Primary ADA Time, the All-Day Code will be updated automatically, whether based on the School Options time or Calendar-level time. When a Secondary ADA Time is defined, students who do not have a class during the Primary ADA Time on that day will have their All-Day Code updated when attendance is taken during their class that meets during the Secondary ADA Time. See Primary/Secondary ADA Time for Attendance.
Gradebook - The Gradebook option to Display Dropped Students for a Specified number of Days was added, replacing the option Hide Dropped Students. See Gradebook Options.
Aeries Mobile API
The gradebook option to Display Dropped Students for N Days in the Teacher App is now supported.
Exemptions from Attendance Accounting Time Restrictions are now supported in the Teacher App.
OneRoster CSV Extract - When using the Run Now and Email option, the email now contains a link to the created OneRoster.zip file rather than the actual zip file as an attachment, which increases security and addresses file size limitations of some email systems.
Ed-Fi 3.x
Version 3.x is now available for beta testing. Contact Aeries Support if you are interested in testing v3.x.
The following entities were implemented:
Calendars
Calendar Dates
Bell Schedules
Issues Resolved
School Options - When adding a new school, the page did not verify that the School Code being added was not already in use, fixed.
Gradebook
On Scores By Class and Scores By Assignment - The Name column expanded when entering scores, fixed.
The management of alerts was also improved.
Gradebook Emulation
When non-admins emulated teachers, all schools were not listed in the multi-school feature when set, fixed.
Add/Edit/Delete Assignment feature did not work when gradebooks were linked in a Section Staff school, fixed.
Student Transcript
The print options for ACT records did not work properly, fixed.
An invalid date appeared when total hours were displayed, fixed.
Student Demographics - Various adjustments were made:
The popup window for required files is now centered.
The old residence address lookup was removed.
The STU.BM field in Edit mode was removed.
The legal name and legal gender are now required when saving.
Assertive Discipline - Certain records were not displaying when selected. There was a console error when trying to view certain discipline records, fixed.
MST Board - In some circumstances, courses were listed under the UNASSIGNED teacher on the MST Board and Scheduling Master Schedule report, fixed.
Standards Based Report Card - The one-column report card sometimes doubled standards with more than one mark type, fixed.
Report Card History - This process was generating two-column portrait report cards for students with one-column portrait report cards, fixed.
Classroom Attendance/Teacher Attendance - If the caption of a Student field (defined in Portal Options) started with a number, the filter for those fields in Mass Apply did not line up with the codes, fixed.
Import Students - Pre-existing records for student authorizations, medical history and other district enrollments were del-tagged regardless of user's choice to keep them, fixed.
Calendar - For Texas users, some items were misaligned when using Flex Scheduling, fixed.
Weekly Engagement Report (California) - Several fixes for items not printing correctly when new term starts.
Instruction Minutes Certification Log (California) - Selecting multiple teachers to print caused an error, fixed.
Process CCI Indicators (California) - In some cases CCI Processing failed, fixed.
Language Assessment Management - For California users, the Copy ELPAC Scores to LAC process overwrote the most recent Language Test with the previous one in some situations, fixed. See Language Assessment Management.
Internships - For California users, the page now allows State Report highlighting based on the Work-Based Learning Type code selected. See Internships.
Behavioral Emergency - For California users, the page did not highlight required fields for state reporting, fixed.
Special Programs - For California users, the Tribal Foster Youth code (193) was highlighting participation dates instead of eligibility dates, fixed.
Texas State Reporting
The PEIMS MasterSchedule Interchange CourseOffering complex type did not correctly output the state course code information, fixed.
In Code Translations, the In-School Suspension and Out of School Suspension codes were inverted, fixed.
Texas Assessment Precode Extracts - EOC types could not be saved as individual records, fixed. All EOC types available to a student are now stored in the PRE table and supported as a filter option in the Precode Comparison tool.
Aeries Mobile API - Taking attendance for a student in a section-staff school without Attendance By Section enabled caused an error, fixed.
Google Classroom - The Rubric Grading, Visible to Portal, and Score Visible to Portal settings of an assignment were reset while re-importing assignments from Google Classroom, fixed.
California Specific
CALPADS Extracts - An option to handle the Missing Race/Ethnicity Indicator was added under Other Options. In cases where a student has one or both fields populated, the option allows choosing between N or blank as the value to extract. This improves validation against the CALPADS Special Education Discrepancy Extract because some Special Education data systems populate these fields with Y or N. By default this option is set to OFF, so nothing will change the way the SINF extract is currently operating unless the option is set to ON.
Texas Specific
Texas State Reporting - The Charter School Waitlist submission now exports the EducationOrganization interchange.
Student Demographics - The Certificate of Completion Date (STU.CDT) field was added.
Transcripts - The Certificate of Completion Date (STU.CDT) field was added.
Student Transcript Report - The enhanced transcript now prints the Certificate of Completion Date if populated.
District GPA - The District GPA computations now support the new Course History Characteristics table when configured for a district GPA. See GPA Configurations Page.
The Total Days field is now automatically calculated.
Annotations were added to Starting and Ending Dates to denote invalid school days and overlapping of other reporting periods.
Additional validation errors and warnings were added to prevent invalid dates from being recorded.
Database Changes
Attendance Calendar (DAY) - The Primary ADA Time (PAT) and Secondary ADA Time (SAT) fields were added.
Behavioral Emergency Report (BER) - The following fields were added:
Insert Date (IDT)
Insert User ID (IUI)
Update User ID (UUI)
Insert User Name (IUN)
Update User Name (UUN)
Gradebook Assignments (GBA) - The Do Not Drop (DND) flag was added.
Gradebook Options (GBO) - This update will replace old Gradebook Options (GBO) records for "HideDroppedStudents" with new "DisplayDroppedStudentsFor" records, allowing for dropped students to continue to display for a user-defined amount of days.
School of Choice Decisions (SCD) - The Waitlist Status (WS) field was added.
Student Demographics (STU) - The Certificate of Completion Date (CDT) field was added.
Supplemental Attendance Sessions (ATS) - The Flex Period Sequence (FSQ) field was added for use with Flex Scheduling.
Texas Assessment Precode Accommodations (PRE) - The End Of Course Code (EOC) field was added to the PrimaryKey Constraint and Trigger.
Hoan Bui
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New Features
School Options
A Primary ADA Time and Secondary ADA Time are now supported when the All Day Management option is set to Attendance Time. See Primary/Secondary ADA Time for Attendance.
The ADA Times by Day section was added at the bottom of the page for quick access to the ADA Times defined for individual days in the Calendar.
Calendar - The ADA Time functionality was added to the Bell Schedule process when the All Day Management option on School Options is set to Attendance Time. The Bell icon now refers to any customization made to a particular day, whether a Bell Schedule or an ADA Time. See Primary/Secondary ADA Time for Attendance.
School of Choice Requests - A field was added to display Waitlist Status.
School of Choice Management - A field was added to mass update Waitlist Status.
Issues Resolved
California Specific
Texas Specific
Database Changes