Aeries Revision Notes 10/23/2020

Page / ReportComment
Portal OptionsThe following options have been added to the Attendance tab: "# Days Teachers Can Back Post Attendance to Remote Instruction Days According to the Class Calendar" and "# Days Teachers Can Forward Post Attendance to Remote Instruction Days According to the Class Calendar".

https://support.aeries.com/support/solutions/articles/14000084268-portal-options-attendance
Teacher AttendanceThis page now honors the new Attendance portal options to allow back-posting and forward-posting Remote Instruction days. It also allows Attendance to be posted outside time restriction on days of Remote Instruction if the "Attendance cannot be taken before/after a period starts" options are set.
Portal OptionsThe following options have been added to the Attendance tab: "# Days Teachers Can Back Post Attendance Note" and "# Days Teachers Can Forward Post Attendance Note".

https://support.aeries.com/support/solutions/articles/14000084268-portal-options-attendance
Teacher AttendanceThis page now honors the new Attendance portal options to allow back-posting and forward-posting Attendance Notes. It also allows Attendance Notes to be posted outside time restriction if the "Attendance cannot be taken before/after a period starts" options are set. Also, teachers were unable to change previously posted attendance notes, fixed. The note bubble icons weren't displaying the correct color, fixed. If there were duplicated STU fields or ATN codes defined in Portal Options this page would give an error, fixed.
Classroom AttendanceThis page now has the recently added functionalities on the Teacher Attendance page such as the Quick Attendance Notes and the Mass Add.

https://support.aeries.com/support/solutions/articles/14000071527-classroom-attendance-for-period-attendance-schools
Section StaffThe Section Staff (SSE) table structure has been modified to support the same staff member being assigned to a section during multiple date ranges.
Master ScheduleThe Section Staff Members area has been adjusted to allow multiple records for the same staff ID (i.e., a history of section staff assignments). Also, a new field for Past Primary Teacher has been added to indicate that a staff member was the primary teacher for some date range in the past. Also, new warning messages have been added to alert the user when there are overlapping dates for the same staff member or for the primary/past primary teachers. Also, there is an improved workflow for changing the primary teacher of the section.
Class CalendarThis page now features an option to copy a calendar and push a calendar to other schools.

https://support.aeries.com/support/solutions/articles/14000121305-class-calendar-and-weekly-instructional-minutes-certification

https://support.aeries.com/support/solutions/articles/14000108643-flex-scheduling-class-calendars
Configure Vaccination RequirementsThe "Load Defaults" button on this page has been adjusted to load PreSchool/Child-Care values as well as TK/K-12 values. PreSchool/Child-Care values are loaded based on age in months, while TK/K-12 values are loaded based on Grade. Changes have been made to the vaccination requirement logic to ignore age-based requirements if a grade-based requirement exists that applies to the current student's grade-level, as to not disqualify a TK/K-12 student based on being under 60 months (which is the high age in months for most PreSchool/Child-Care vaccination requirements). Also the age in months logic was inaccurate when a student's birthday was in the current month but had not yet occurred, fixed.
Graduation Endorsement SetupMultiple courses can now be added to Endorsements by adding Course Sequences.
Section StaffVarious pages and reports have been adjusted to support the structure changes to the Section Staff table and to ensure that Start Date and End Date are honored system-wide.
CALPADS ExtractsA translation option has been added under Program Code (PGM.CD) to allow translating to the new LIP code 307-LIP - Parent Opted Out of EL Services. Please be aware that this code will not be accepted by CALPADS until 11/17/2020.

https://support.aeries.com/support/solutions/articles/14000105431-sprg-what-are-the-new-lip-language-instruction-codes

https://support.aeries.com/support/solutions/articles/14000084898-sprg-calpads-special-programs-chart
Grade Report Mark Listing ReportThis report has been adjusted to support Flex Scheduling and Section Staff.
Grade Report Mark Verification Listing ReportThis report has been adjusted for Flex Scheduling and Section Staff.

https://support.aeries.com/support/solutions/articles/14000114361-flex-scheduling-reports
Seating Chart ReportThis report has been adjusted to support Flex Scheduling, Section Staff, and Classroom Attendance.
District Student LookupEmail, work phone and extension, and mobile phone have been added to the students contact information.
DemographicsPhone extension and email have been add to the "Show Quick CON" popup window.
Quick Contact ReportWork phone and extension, and email have been added to this report.
StaffCustom Captions has been added to this page.
System WideWhen using the Send Emails page or when teachers email gradebook reports to parents, the sender's name will display as the from name in the email address. Previously the sender's email would only appear as a reply-to email address.
Various PagesThe icons on the top right headers have been replaced with the newest ones from Aeries for the following pages: Enrollment History, College Entrance Tests, Discipline, Student Gradebook Summary and Student Gradebook Details.
Teacher HomeThe Attendance and Grade Reporting links in the Teacher Resource Center widget have been updated.
Standard Based Report Card Template Print PreviewA popup message has been added to allow users to remove the filler rows that are added to the Standards Based Template during the Print Preview process.

https://support.aeries.com/support/solutions/articles/14000082214-standards-based-report-card-templates-print-preview
Student Profile / Graduation Status / Academic PlanAll Add-On Graduation Requirements will now display instead of just the ones opted-in by a student.

https://support.aeries.com/support/solutions/articles/14000107027-add-on-graduation-requirements-endorsements-calculation
Language AssessmentAdded Table and Field overlay to each of the tabs on the page.
Aeries CommunicationsParentSquare can now be enabled at the school level.

https://support.aeries.com/support/solutions/articles/14000113063-aeries-communications-parentsquare-initial-configuration

https://support.aeries.com/support/solutions/articles/14000118576-attendance-notifications-parentsquare
Various pages and reportsVarious pages, processes and reports have been updated to support user based grade level definitions for certain grade levels.
Attendance Based Grade ReportingThis page has been adjusted to support Flex Scheduling.
Define Student Grade LevelsAutomatic Student Grade Level setup will now add PK (Pre-Kindergarten) and EE (Early Education) references for Texas schools, rather than PS and TK, respectively.
Assertive DisciplineThe Short Description field is no longer highlighted as a state reporting requirement.
Section Staff MembersThe Staff Role field is now highlighted as a state reporting requirement.
Texas State ReportingThe Class Roster Staff extract had the potential to extract duplicate records for section staff, fixed. The Class Roster Ed Org extract was not extracting courses with course level 30, 37, or 38, fixed. The Class Roster Ed Org and Master Schedule extracts now extract the state course code as well as the LEA course code.
Special ProgramsAll references to program 408 (Displacement) have been removed and existing PGM 408 records have been converted to 405.
Student Summer Leaver SelectorThe 'Leaver Reason' and 'Status' dropdowns have been standardized to display [Code]-[Value]

https://support.aeries.com/support/solutions/articles/14000121574-texas-managing-summer-leavers
Secondary Student DataAdded a new Test Fee Reimbursement section to allow the district to mark which test a reimbursement was requested for. This is a combined code field that can be customized under SSD.TFR.

https://support.aeries.com/support/solutions/articles/14000116327-secondary-student-data
SecurityGrading Period Student Scores (GPS) table has been added to the Gradebook security area.
Master ScheduleThe message about transferring gradebook between teachers has been removed in Section Staff schools.
School OptionsThis page has been enhanced for better user experience.
Security UsersOn the permissions tab, added fixed headers so users can easily check and know what permissions they are setting.
OneRoster APIThe GetCategories endpoint did not support filtering the classId from the metadata in elementary w/out MST school, fixed. Modified code to preload the OAuth URL when the app pool resets after being idle for too long, fixed.
Transcript Indicator DefinitionsThe State Code dropdown was too narrow to easily read, fixed.

https://support.aeries.com/support/solutions/articles/14000115804-transcript-indicator-definitions
DemographicsThe Census Block lookup was failing for addresses due to an API change, fixed.
Missing Mark Listing ReportThis report was giving an error when Sort by Teacher was selected but not Page Break On Teacher, fixed.
Google IntegrationThe cached suspended status or org unit path had the potential to be used when a Google account was being updated, fixed.
Import Online Enrollment StudentsWhen importing student data from online enrollment, student reporting languge was defaulting to the first option for students with no language data, fixed.
Student Import"Delete" and "Set As Incomplete" actions for Student enrollments were not generating a confirmation box, fixed.
ImmunizationsSince the 10/14 update, the Tdap - 7th Grade failed to highlight properly in some situations, fixed.
Classroom AttendanceIf there were duplicated STU fields or ATN codes defined in Portal Options this page would give an error, fixed.
Weekly Engagement ReportThe phrase "Non-Instructional Minutes" has been updated to the correct spelling.
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