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Aeries Revision Notes 9/15/2020

Page / ReportComment
Portal OptionsTwo new options have been added for schools to enable teachers to mass apply attendance codes and attendance notes to all students in a class. When the mass apply absence option is enabled, each attendance code can be individually selected as available to be mass-set by teachers.

https://support.aeries.com/support/solutions/articles/14000084268-portal-options-attendance
Teacher AttendanceThis page has been adjusted to support the new Mass Set Attendance and Notes options. When teachers use this feature, they can choose to overwrite existing values or not.

https://support.aeries.com/support/solutions/articles/14000072496-attendance-notes

https://support.aeries.com/support/solutions/articles/14000072490-period-attendance-submission

https://support.aeries.com/support/solutions/articles/14000072492-daily-attendance-submission
Import Test ResultsAP Test Results from 2020 can now be imported into Aeries.

https://support.aeries.com/support/solutions/articles/14000069300-test-specific-information-ap
CALPADS ExtractsThe SENR extract has been updated according to the CALPADS CFS v12. The SENR indicators have been removed from the extract, and the new 1.34 column has been added. Also, an option has been added to extract the SENR file before school begins, as long as a calendar has been created. The enrollment date will be the first day of school.
CALPADS ExtractsThe SINF extract has been adjusted according to the CALPADS CFS v12. The extract now includes the students' preferred name (last and first name) for those students who have the Legal Student Info (LSI) table populated. Also, the SINF will now always extract the preferred Gender (STU.GN).
Import Test ResultsThis page has been updated to allow importing the 2019-20 ELPAC Summative student test results.

https://support.aeries.com/support/solutions/articles/14000086974-test-specific-information-elpac
CoursesA new Course Characteristics tab has been added to this page. This tab will allow districts to define a course in more granular detail.
Parent PortalFor ParentSquare districts, Parents can now change Contact Notification Delivery Preferences . Also, the Aeries Communication widget has been removed from the Parent Portal dashboard.

https://support.aeries.com/support/solutions/articles/14000113063-aeries-communications-parentsquare-initial-configuration

https://support.aeries.com/support/solutions/articles/14000099799-portal-options-contacts
Student DemographicsA process to "Mark Student as Summer Leaver" has been added to this page. It is available under a new Operations button. The summer leaver process will transfer a student to the pre-defined Inactives School, remove all references to the student in the current school and then delete their from their current school. It will also change the Leaver Reason in Last Year's database.

https://support.aeries.com/support/solutions/articles/14000118149-texas-movers-leavers-and-no-shows
Student DemographicsThe Demographics page will now display a Yes/No dropdown for Truancy (STU.TRU) for use with the new StudentTruancyExtension in State Reporting.
InterventionsWhen selecting a Truancy Prevention code, as defined in Texas State Reporting, this page will now display a new "Truancy Complaint Filed" option next to the existing "Display to Parent" option.
Texas State ReportingThis page now includes a cross-reference under "Code Translations" for "Truancy Prevention Measure Indicator Code" tied to Intervention Code (INV.CD).
Student Attendance DetailThis report now includes OFSDP and HSEP Minutes, Eligible and Ineligible as totals by Grade, Track, and Campus. Also, in order to match the report footers, the OFSDP/HSEP values on individual students are now broken into: Eligible OFSDP, Eligible HSEP, Ineligible OFSDP, and Ineligible HSEP.
QueryAdded new fields to the Attendance Reporting Summary (ARS) table for Eligible Minutes Present OFSDP (MPO), Ineligible Minutes OFSDP (MIO), Eligible Minutes Present HSEP (MPH), and Ineligible Minutes HSEP (MIH).
Attendance Reporting PeriodsAdded an informational text to this page explaining the reporting periods as defined by the Student Attendance Accounting Handbook (SAAH).
Texas State ReportingPEIMS Fall 1 and PEIMS Summer 3 Student extracts have been updated to the 2020-2021 specifications. This also adds the ability to extract PEIMS Fall 1 with a custom snapshot date for the two new Crisis Impact submissions.
Activities and AwardsIndustry based certification data can now be added to Certifications, Licenses and Program Completions type records.
District Student LookupThis page has been enhanced to allow copying of a Student record from a previous year despite Enrollment records missing the Student Number. Also this page had the potential to display the "Student already exists in the current year" label incorrectly if the only Enrollment records that exist are for years that do not exist in database connections, fixed.
Student GradesThis page has been modified to support Flex Scheduling and Section Staff. Also, the ability to add GRD records in Flexible Scheduling type schools and Secondary schools with Use Staff in Sections enabled is now available.
Grade ReportingThe GRD, GRH, and GRS table definitions have been modified to support Flex Scheduling and Section Staff.
Medication ScheduleA Hide At Home Medications option is now available on the List and Grid view of this page. This will allow the users to hide the "at home" medications from displaying. The new option will be saved to the UAO table and will remember the user selection.

https://support.aeries.com/support/solutions/articles/14000069707-medication-schedule
Copy Grades to Grade History (GRH)This process has been adjusted to support schools using Flex Scheduling and Section Staff.
Initialize New Grade Reporting CycleThis process has been adjusted to support schools using Flex Scheduling and Section Staff.
Update Grade Reporting Absence TotalsThis process has been adjusted to support schools using Flex Scheduling and Section Staff.
Students Absent or Tardy Today ReportThis report has been adjusted to support Flex Scheduling Period Attendance. For a Flex Scheduling school using period attendance only the total number of Absences and/or Tardies will be shown for each student instead of the actual attendance codes in each period. This report has also been adjusted to support Secondary Schools doing Daily Attendance.
Mass Change All Day CodeThis page has been adjusted to support Flex Scheduling and Class Attendance.

https://support.aeries.com/support/solutions/articles/14000121546-flex-scheduling-mass-change-all-day-code
Mass Change ATT CodesThis page has been adjusted to support Flex Scheduling and Class Attendance.
Attendance Audit Listing reportThis report has been adjusted to support Flex Scheduling, specifically, when analyzing period/class attendance on days a student is not enrolled in attendance or in that class.
Weekly Attendance Report By ClassThis report has been adjusted to support Flex Scheduling, Section Staff and Class Attendance.
Course Attendance Audit ReportThis report has been adjusted to support Flex Scheduling and Section Staff.
Teacher Grades / Grades By TeacherThese pages have been adjusted to support Section Staff and Flex Scheduling.
Grade Report CardsThis report have been updated to include support for Section Staff and Flex Scheduling.
Aeries Mobile APIPassword expiration messages are now accurately displayed for all non-google accounts. All password rules are honored when changing password in the Mobile Portal App.
Aeries API V5The Student Report Cards API has been adjusted to support schools using Flex Scheduling.

https://support.aeries.com/support/solutions/articles/14000113685-aeries-api-student-grades-related-end-points
Forgot Password ProcessThe process has been changed from using a 20 alpha-numeric code to an 8-digit series of numbers.

https://support.aeries.com/support/solutions/articles/14000071608-managing-parent-student-portal-accounts
Attendance by PhotoTeachers were unable to add students to a newly created seating chart manually and were also unable to mark the student with an attendance from the Other group in the ... (ellipsis), fixed.
Google ClassroomTeachers with more than 10 Google classrooms would sometimes not be able to see all of their Classrooms when linking gradebooks to Classrooms via the Class Summary, fixed.
SMS BoardIn faster connections the period header of the SMS Board disappears during the "Save and Reload", fixed. Also, the page displays the spinning loading animation and does not load when there are no sections present, fixed.
Classes (old)When the Master Schedule Sections pop up is displayed, some sections were not displayed due to residual and incorrect teacher numbers in Staff Section or Flex schools, fixed.
Course RequestWhen the Scheduling Master Schedule Sections pop up is displayed, some sections were not displayed due to residual and incorrect teacher numbers in Staff Section or Flex schools, fixed.
LoginFor teacher logins, available schools based on Staff Job Assignments (STJ) will only use STJ records for the current year.

https://support.aeries.com/support/solutions/articles/14000093520-staff-data
Academic PlanTeachers were not able to access or edit Student Academic Plans even if they were given permission to do so, fixed.

https://support.aeries.com/support/solutions/articles/14000071839-academic-plan#security
Texas State ReportingThe SPPI-14 StudentParent interchange was not including inactive students, fixed.
AnalyticsPublic URLs were requiring an Aeries log in, fixed.
Student Data Printout ReportLabel Descriptions for Primary contact 1 and Primary contact 2 were being displayed incorrectly when linking contacts, fixed.
Students with Free or Reduced Meals ReportThis report was not displaying for Elementary Schools, fixed.
ContactsWhen only mailing name was populated and last name and first name were blank, the contact name was not displaying, fixed.
Class Summary widgetThis widget was displaying classes that were no longer active for a teacher in Section Staff schools, fixed.
Update Code TableCustom tables were inconsistently or incorrectly displayed in the table list, fixed.
Unique ID APIThe Unique ID API was not reporting the entire district code including county, fixed.
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10 CommentsSorted by Oldest First

Teacher Attendance:  Mass apply would be more useful if it allowed any ABS code set in Portal Options to be mass applied, rather than just absence (non-ADA) codes.

Above message refers to Additional Att Codes 1 - 5.

Will the Mass Add codes/notes override existing codes or notes in those fields?  It would be nice to have an option to only mass add to the empty boxes. 

Hi Roger,

On the Portal Options, Attendance page, when the new option is selecting, then you are able to select any code to "Allow Mass Apply"


Hi Jill,

There is an option to "Force Overwrite".   This option will overwrite absence codes previously entered by the teacher. Only unverified absence codes will be affected by the "Force Overwrite" option, verified absence codes will not be overwritten.  


When NOT selecting that option, the absence codes will only be added to the empty boxes.  

Understood, Kathy. Initially, I thought that, for Additional Att Codes 1 - 5, mass apply worked only when the code is not set to Count for ADA. I was mistaken. The issue I'm having is that, for this year only, we are using "P" as Additional Att Code 1 for negative attendance schools. And no matter how I code "P" in Update Absence Codes, it can't be mass applied. I thought it was an issue with the additional attendance codes, but it turns out to be an issue with the way we are using the "P" code.

Where is the Force Overwrite option so I can make sure it's NOT selected so only the empty boxes are changed?

We would like to update to the 9/15 version, but we're hearing reports from another district that this version introduces a bug which prevents teachers from uploading their grades.

Hi Joel,

I just posted a post in the Known Issues with 2 grade reporting issues. 


Known Issues:


As of the 9/15/2020 update, the following issues have been reported:


  • Grade Report Cards - This report is generating an error and fails to print when sorting by Teacher.  The other sort options are working correctly: Name, Grade and Zip Code


  • Load Grades from Gradebook for Secondary Standard Based Grades (GRS table) - an error is displaying when loading gradebooks for Secondary Standard Based Grades.   Loading grades for Regular Grade reporting (GRD table) and Standard Based Grades (SBG table) are working correctly.


Programming is working on these issues now and we will ship an update ASAP.


Hi Jill,

The Force Overwrite option will overwrite absence codes previously entered by the teacher. Only unverified absence codes will be affected by the Force Overwrite option, verified absence codes will not be overwritten. When finished selecting the absence code click the Apply button. 



Here is more information:

https://support.aeries.com/support/solutions/articles/14000072490-period-attendance-submission

https://support.aeries.com/support/solutions/articles/14000072492-daily-attendance-submission


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