CALPADS - Current Known Issues ** Last Updated: 2/19/21 **

The following open issues have been identified with the CALPADS Submission process. We are updating this list as items are added and/or resolved. We apologize for the inconvenience and are working as quickly as possible to amend our extraction process. 

  • Please add yourself to the AeriesIdeas item linked below each issue to be personally notified of the status of that item.


OPEN ISSUES 


None identified at this time


RESOLVED ISSUES 


SINF Extract:


In order to provide more flexibility to our customers, we are programming to make further changes to this process:    **Fixed in the 2/19/21 Out-Of-Band Update   


SDEM/SASS Extracts: 


Staff extract was extracting staff with Hire dates up to October 31.   **Fixed in the 2/19/21 Out-Of-Band Update   


Issues Resolved

  • CALPADS Extracts 

    • A new setting was added under Other Options to force Parent/Guardian information (SINF/SIAD) to be extracted exclusively from STU.PG and STU.PED. The option is deselected by default. See CALPADS Extracts - Other Options Tab 

    • The Parent/Guardian Highest Education Level will always be pulled from STU.PED, even when processing Guardian information from the CON table. This will remain in place until CALPADS changes the SINF file layout in preparation for 22-23. 

    • The Staff Demographics (SDEM)/Staff Assignments (SASS) extracts were adjusted to evaluate the staff hire date against Information Day, instead of October 31st as was required before. Also will evaluate the Assignment Start Date against Information Day.


CRSE/C:


CRSE Extract does not seem to be working properly for Itinerant Teachers    **Fixed in the 2/12/21 update 

We are investigating an issue that  has been discovered stopping the CRSE Extract from including Itinerant Teachers even though the Itinerant field is populated with a Y. Programming is aware of the issue and is currently working on a fix.  We will update this post once a fix is identified.  


Upload Failed  - File length Exceeded:    **Fixed in the 2/12/21 update  

This is generally occurring when the Multi-Teacher Status field is extracting 09 (No Multi-Teacher Status) because that field is only allowed to be 1 character. We will be changing the CRSE/CRSC extracts to ignore any records with the TCH.MTS/MST.MTS field value of 09. 

CRSE Extract not working properly for Itinerant Teachers or Section Staff marked as NO State Reporting   **Fixed in the 1/15 update 

The CRSE Extract is not including Itinerant Teachers even though Itinerant is populated in MST.IT or TCH.IT.  Programming is aware of the issue and is currently working on a fix.  We will update this post once a fix is released.  


The following Aeries Idea has also been created to keep users updated.  https://ideas.aeries.com/forums/926386/suggestions/42420502


Identifiers:


SSID Import fails with new CALPADS SpEd Indicator  **Fixed in the 9/17 hot-fix

CALPADS added a new field to the SSID Extract file to hold a Special Education indicator as of 9/15/2020. We are adjusting our import process to handle this new indicator in a similar fashion as the English Language Acquisition Code and Date in the SSID Extract. 

  • AeriesIdeas - Bug: SSID Import fails with new CALPADS SpEd Indicator
  • Workaround: Make a copy of the extract file and open it in a text editor to delete the last 2 characters in the file. For example. the in the file shown below, remove the Y/N at the end of the file AND the carat (^) preceding it. I've highlighted the ones that need to be removed.

  • The edited file should be able to import the indicators, but customers should also review the original extracted file to determine if any of the new students have the SpEd Indicator field at the end of the file flagged as "Y".  Those students will need to be followed-up by the SpEd team.

SENR Extract:


SENR0023 - Invalid Exit Reason and Grade Level Combination:     **Fixed in the 9/17 hot-fix  
SENR upload fails with this fatal error if Exit Code 450 is used with a grade level greater than Preschool.

CALPADS recently added a validation rule for this combination and made it a fatal error. We are working on making changes to the Option to replace other exit codes with 450.

  • AeriesIdeas - Bug: SENR records rejected if Exit Code 450 is used for TK student or higher.
  • Workaround: There are two separate issues:
    • Your internal processes will need to be adjusted so your site staff is only using this code for Infant, Toddler or Preschool students.
    • Be sure to go to the CALPADS Extracts page and navigate to the Other Options section. Be sure to put a check in the box for Do Not change Exit Reasons to E450 if Student is in Grade 6 or lower.


SINF Extract:


The changes to the SINF process were included in the Update that was released 02/12/21. 

Here are several links that should be helpful: 

There are several changes to various areas of Aeries that this change CALPADS is making will require. I have linked AeriesIdeas items to each of them. Customers who add themselves to any of these items will be notified personally as action is taken on them. 


SINF0551  - WARNING  - Missing Guardian 1 First Name:   **Partially fixed in the 2/12/21 update

CALPADS has added validations to prepare for the upcoming changes to the Parent/Guardian information, including separating First and Last Names for the Guardian(s). It is perfectly fine to ignore these warnings for this school year, but districts should attempt to make sure the CON records have First Name and Last Name fields populated.


SINF0010/SINF0011 - Missing Alias First Name/Missing Alias Last Name:     **Fixed in the 9/18 hot-fix 
SINF Upload rejects reccords when only 1 Alias Name field populated

We have identified this as an unintended consequence of the changes released on 9/15/2020 to add Preferred Names to the SINF extract. Development has already started on the fix and we will ship it as soon as it passes QC testing.


SENR Reconciliation Process:


SENR file- Upload Failed    **Fixed in the 9/29 release 


SENR file upload fails for a file created as part of the SENR Reconciliation Process. The process is still using the old SENR file layout, that changed as of 9/15. The process will be changed to use the new layout. (*Item added 9/21/20)


5 people like this

I have several errors with what Diana described.  Will this be fixed, or will I have to manually update the SENR file.  

I saw the known issue for SINF0551


Thank you,


Jen

Getting a SINF0060 for students.  Initial us school enrollment, Student Initial US School Enrollment Date K-12 must be less than or equal to student's earliest Enrollment Start Date when enrolled in Grades K-12


Suggested Resolution from Calpads but neither apply--current school enrollment would reflect current school year data

1) If the Student Intial US school enrollment Date k-12 field is incorrect, correct to ensure Date is less than or equal to the Enrollment Start Date. OR 2) Ensure the Enrollment Start Date is correct and greater than or equal to the Student initial US school enrollment Date K-12 Field.

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In Aeries, I have removed the required field for PED but its still requesting this and my enrollment team can't enter new students. 


Thank you


Good morning Jan,

Any updates on the issue "CRSE Extract does not seem to be working properly for Itinerant Teachers    (Added 1/26/21)"?

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