CALPADS - Current Known Issues - ***** Last Updated: 9/21/2020 *****

The following issues have been identified with the CALPADS Submission process. We are updating this list as items are added and/or resolved. We apologize for the inconvenience and are working as quickly as possible to amend our extraction process. 

  • Please add yourself to the AeriesIdeas item linked below each issue to be personally notified of the status of that item.


OPEN ISSUES


SENR Reconciliation Process:


SENR file- Upload Failed 

SENR file upload fails for a file created as part of the SENR Reconciliatoin Process. The process is still using the old SENR file layout, that changed as of 9/15. The process will be changed to use the new layout. (*Item added 9/21/20)


RESOLVED ISSUES


Identifiers:


SSID Import fails with new CALPADS SpEd Indicator  **Fixed in the 9/17 hot-fix

CALPADS added a new field to the SSID Extract file to hold a Special Education indicator as of 9/15/2020. We are adjusting our import process to handle this new indicator in a similar fashion as the English Language Acquisition Code and Date in the SSID Extract. 

  • AeriesIdeas - Bug: SSID Import fails with new CALPADS SpEd Indicator
  • Workaround: Make a copy of the extract file and open it in a text editor to delete the last 2 characters in the file. For example. the in the file shown below, remove the Y/N at the end of the file AND the carat (^) preceding it. I've highlighted the ones that need to be removed.

  • The edited file should be able to import the indicators, but customers should also review the original extracted file to determine if any of the new students have the SpEd Indicator field at the end of the file flagged as "Y".  Those students will need to be followed-up by the SpEd team.

SENR Extract:


SENR0023 - Invalid Exit Reason and Grade Level Combination:     **Fixed in the 9/17 hot-fix  
SENR upload fails with this fatal error if Exit Code 450 is used with a grade level greater than Preschool.

CALPADS recently added a validation rule for this combination and made it a fatal error. We are working on making changes to the Option to replace other exit codes with 450.

  • AeriesIdeas - Bug: SENR records rejected if Exit Code 450 is used for TK student or higher.
  • Workaround: There are two separate issues:
    • Your internal processes will need to be adjusted so your site staff is only using this code for Infant, Toddler or Preschool students.
    • Be sure to go to the CALPADS Extracts page and navigate to the Other Options section. Be sure to put a check in the box for Do Not change Exit Reasons to E450 if Student is in Grade 6 or lower.


SINF Extract:


SINF0010/SINF0011 - Missing Alias First Name/Missing Alias Last Name:     **Fixed in the 9/18 hot-fix 
SINF Upload rejects reccords when only 1 Alias Name field populated

We have identified this as an unintended consequence of the changes released on 9/15/2020 to add Preferred Names to the SINF extract. Development has already started on the fix and we will ship it as soon as it passes QC testing.



5 people like this

Yes, we have been tracking this and already have assigned the work to a programmer. I am in the process of updating the Known Issues post. You beat me to it. 

Worked perfectly after removing it. Thanks Jan!!! Btw, love your avatar! Huge Hello Kitty fan! :) 

Judy, how did you know how many characters had to be deleted?  I still cannot get my file up.

I went by what the error in CALPADs said.  I thought it said 34 and that I had 39?  I then knew that I had to delete enough to get to 34 fields which I think was 5 carats.


I only had about 350+ records in my file since submitted more earlier.  I just did a change in the text file to change the number of extra carats at the end to a string with 5 less carats.  Being it was such a small file, I just eyeballed for the interdistrict transfer records and removed the 5 carats on those manually (4 of them) since they would not be picked up with the long string of ^^^^^^^^^^^.


Sorry I know this is probably confusing, but took me just about 3 minutes and I didn't have to load into a spreadsheet and then download again with carat delimits.  

Thanks Judy!  I got my file up, but now when I import the SSID's, I get the "0 records loaded" error.  Did you copy/paste the SSID's in manually, or are you just waiting for the fix?

For that I noticed there is a date at the end from the upload.  I just did a replace command ike 


20200916^N

20200916


and 


20200916^Y

20200916


I had to do this for 20200916 and 20200915 since the SSIDs were from 2 days verifying  If you did it in one day there is probably only one day.





1 person likes this

Thank you for all the help, Judy!


1 person likes this

Hi Jan, I have a question regarding the Alias names in the new SINF file.  Please forgive me if you have answered this already. I'm only asking because I couldn't find the answer.


For the new SINF file, will it extract legal names for alias if the alias fields are left blank?

Also on the Alias Field - will the extract actually be from the Alias field?  Or will it pull the LN FN for the preferred name?


For instance, a student's first name is Leilani & the alias first name has Lei Lei as her nickname.  Legal name is Robert. We'd want her logging in with Leilani, not Lei Lei.

Denise, 

Student Legal First Name will be Robert

Student Alias First Name will be Lei Lei (if Alias Last is not populated, it will take it from STU.LN)

Student Preferred First Name will be Leilani

Reina, the Alias name fields are not tied into the Legal or Preferred names. It's designed just to hold a shortened name the student wants the teacher to use, like Bobby instead of Robert.

Good morning Jan,

I guess my question is does the alias name have to be populated?  If there is no Alias name do we enter legal name in alias?

Hey Jan,

I pulled an SINF file after updating to the 9/18 version and it appears to be pulling the Alias field

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