Aeries Revision Notes 5/7/2020 : Aeries Software

Aeries Revision Notes 5/7/2020

Nguyen Tran

started a topic about 3 years ago

Page / Report	Comment
Language Assessment Management	This is a new page in Aeries and contains functions pertained to Language assessment data such as Calculate Years in Program for All Students. https://support.aeries.com/support/solutions/articles/14000070261-language-assessment-management
Language Function	Calculate Years in Program for All Students is a new feature converted from Client and available on the new Language Assessment Management page.
Mass Change Every N Att Code	This is a new page available in Aeries that was converted from the Aeries Client. This page will allow users to change Attendance for students to be specific codes on every Nth pattern. https://support.aeries.com/support/solutions/articles/14000113375-mass-change-every-nth-att-code
Aeries Communications	Aeries Users, Parents and Students can now SSO to the ParentSquare system via the Communications link using a SAML Configuration. https://support.aeries.com/support/solutions/articles/14000113063-parentsquare-configuration
CALPADS Extracts	The new discipline extract function has been adjusted to process a non-suspendable offense code in ADS.CD that has an associated BER record. Also, the Carnegie Units column is now being included in the SCSE and SCSC extracts. Also, the SCTE extract button has been re-enabled. There has been no changes to this extract. https://support.aeries.com/support/solutions/articles/14000100649-calpads-cross-reference-by-extract https://support.aeries.com/support/solutions/articles/14000105797-calpads-in-aeries-basics-behavioral-emergency
CALPADS Extracts	There are no changes to the STAS file, but the new "Last Day of Regular School Attendance" in the District Settings and School Information pages will impact the attendance summary counts. https://support.aeries.com/support/solutions/articles/14000071571-student-absence-summary-stas-extract https://support.aeries.com/support/solutions/articles/14000076407-eoy-3-calpads-stas-file-general-information
Create ROP Extract	This extract has been converted from Aeries Client and is now available in Aeries Web. https://support.aeries.com/support/solutions/articles/14000113444-rop-extract-for-aim
District Settings	A "Last Day of Regular School Attendance" field has been added to the page to track emergency closures. This date will be used in the calculation of Attendance History Details (AHD) and Attendance History Summary (AHS) for all the schools. By entering a date in this field, calculations will be performed up to that date. Therefore, the CALPADS STAS extract for this school year will also only contain attendance summary data up to the specified date. https://support.aeries.com/support/solutions/articles/14000076634-district-settings-district-rules-
School Information	A "Last Day of Regular School Attendance" field has been added to the page to track emergency closures. Entering a date here is optional and should only be used if the last day of attendance differs from the date specified in District Settings. If a date is entered here, it will override the district date. https://support.aeries.com/support/solutions/articles/14000111025-covid-19-and-attendance
Grading Periods	This is a new page in Aeries that allows users to define more granular grading periods per calendar term. Each grading period can be linked to the gradebook and can be weighted differently in the overall. More features will be coming in future releases. https://support.aeries.com/support/solutions/articles/14000113471-grading-periods
School Options	A new option to "Use Grading Periods Instead of Terms in Gradebook" has been added to this page.
Aeries Mobile API	Endpoint was added to support Class Summary for Student Profile in the Teacher App.
Free and Reduced	Income eligibility guidelines have been updated for the 20-21 school year. https://support.aeries.com/support/solutions/articles/14000071659-parent-data-confirmation-setup#income
College Entrance Requirements, CSU Eligibility, and UC Eligibility	The pages and reports handling the calculation of credits for UC and CSU Eligibility have been updated to support policy changes as a result of Spring 2020 School closures. A new setting must be set by schools: "Does the School Year on HIS records change for the Summer following an academic year?" This option will allow Aeries to determine which HIS records to allow the issuance of credit instead of the receipt of an "A", "B" or "C" to count the course as meeting course completion needs to UC and CSU. https://support.aeries.com/support/solutions/articles/14000071877-college-requirements-form-and-entrance-tests
Golden State Seal Merit Diploma	This page has been updated to support CA Science Test criteria as a part of the assessment process. https://support.aeries.com/support/solutions/folders/14000119127
Data Validation	New Default Data Validation Definitions have been added for Aeries Communications and New Year Rollover. Click the "Add/Update Defaults" button on the Data Validation Config page to add the new definitions. Also, when editing an existing default definition, the name will automatically be changed when saving to indicate the default definition has been altered. Also, the "Overlapping Program Records" definition was causing false-positives, fixed. https://support.aeries.com/support/solutions/articles/14000101896-data-validation-beta-
District Settings	There is a new option to process transcripts chronologically. When this option is selected, the optimization option will be set to true and disabled. The optimization will not be part of the new process. https://support.aeries.com/en/support/solutions/articles/14000076634-district-settings-district-rules-
Graduation/College Readiness Dashboard	The calculation of the graduation status has been adjusted to honor the new district option to process transcripts chronologically. https://support.aeries.com/en/support/solutions/articles/14000076634-district-settings-district-rules-
Portal Options	A new option to "Disable Load Grades From Gradebook" has been added to Grades section of this page. https://support.aeries.com/support/solutions/articles/14000084269-portal-options-grades
Grades and Standards Based Grades pages	These pages have been modified to honor the new portal option "Disable Load Grades From Gradebook".
9600 Application	The State Median Income threshold for being income eligible on the 9600 application has been corrected to be 85% of the State Median Income.
Ineligibility Listing report	New sort options have been added to this report including ID, Name, Grade Level and Student Program. https://support.aeries.com/support/solutions/articles/14000071606-grade-reporting-print-exception-or-ineligibility-report
Import Data to Aeries	Importing to ATT table has been re-enabled and now properly logs to the ATL table.
System-wide	"Permanent ID"/"Perm ID" text labels across the system have been updated to read "Student ID"/"Stu ID".
Scheduling Class Load Averages report	This report has been adjusted to support using Section Staff.
Attendance Enrollment	Changing an existing Enter record "E" to Both "B" (Enter/Leave) deleted attendance records before and after the date. It has been modified to only delete records after the date.
Student Data Audit report	Students born inside the US were being warned with "The student initial US School Enrollment Date must be greater than 4 years from the student birth date", fixed. Also, Programs 300-306 now look at Eligibility dates instead of participation dates. Also, a discipline warning was being unnecessarily generated by students who change schools "Offense assigned to a different school.", fixed.
Transcripts	Invalid marks were being saved, fixed.
Parent Portal	In some situations when a parent account wasn't yet linked to a student, an error would be generated, fixed.
Financial Transactions	When a student's account contained a credit, the credit was not being automatically applied to unpaid fees if a pending payment existed for the same transaction, fixed. Also, a pending payment will now be automatically applied to a different transactions when the initially charged transaction is fully or partially paid.
SMS Board	All of the options except "Schedule Alternates" option on the Scheduling Options tab were default to on, they were default to off previously, fixed.